June 8, 2023 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. OPEN FORUM
Description:
Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
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III. WILDCAT ROAR
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III.A. Recognition of RHS State Qualifiers
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IV. ITEMS FOR DISCUSSION AND/OR ACTION
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IV.A. Issue Certificates of Election- New and/or Re-Elected Board Members
Description:
Background:
Certificates of Election are to be presented at the meeting to install newly-elected and/or re-elected members to the Board. Administrative Considerations: The certificates are given as the result of the May 6, 2023 Election. Recommendation: Issue certificates, as signed by the Board President. Board Action: No other Board action required. |
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IV.B. Issue Statements of Election/Appointed Officer- New and/or Re-Elected Board Members
Description:
Background:
Statements of Elected/Appointed Officer are required for all newly elected members. Administrative Considerations: These forms are for newly elected and/or re-elected members to sign, affirming that they have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment for the giving or withholding of a vote at the election at which they were elected or as a reward to secure an appointment or confirmation, whichever the case may be. Recommendation: Issue Statements of Elected/Appointed Officer as applicable. Board Action: No Board action is required except by newly elected and/or re-elected members. |
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IV.C. Administer Oaths of Office- New and/or Re-Elected Board Members
Description:
Background:
Newly elected and/or re-elected members should be administered an Oath of Office prior to assuming the position. Administrative Considerations: Following the May 6, 2023 Election, new Oaths of Office should be administered. Recommendation: Pamela Gilliard will administer the Oaths of Office at the meeting. Board Action: Newly elected and/or re-elected Board members should be given the Oath of Office. |
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IV.D. Reorganize Board Officers- President, Vice-President, Secretary
Description:
Background:
Following the May 6, 2023 Election, Board officers should be chosen. Administrative Considerations: The following offices should be filled: President: Currently held by Philip Alexander
Vice President: Currently held by Denita Young Secretary: Currently held by Heath Sisk Recommendation:
Conduct election of officers. Board Action: Elect officers. |
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IV.E. Consent Agenda
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IV.E.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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IV.E.2. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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IV.E.3. Bank Signatures Changes
Description:
Background:
With the recent changes at the Intermediate and High School, signatures need to be added and removed from the district's bank account. The approval can be accomplished through the Consent Agenda. Administrative Considerations: A letter approved and signed by the Board President or Board Secretary is required in order to update the signature card with the bank. The signers to be removed from the account are Renee Dudley and Lindsay Morgan. New signers that will be added to the account are Asusena Hernandez and Stephen Parker. Recommendation: Board approval. Board Action: Board approval. |
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IV.E.4. Contracted Services- Regions 7 and 10
Description:
Background:
Education Service Center contracts are presented for processing for the 2023-2024 school year. Administrative Considerations: Contracts for Region 7 and Region 10 are presented. Recommendation: Approve contracts for services as presented. Board Action: Board approval.
Attachments:
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IV.E.5. Consider approving the Trinity Valley Community College (TVCC) Dual Credit Partnership Agreement for 2023-2024
Description:
Background:
The Superintendent will present the 2023-2024 Trinity Valley Community College (TVCC) Dual Credit Partnership Agreement. Administrative Consideration: Consider and take action. Recommendation: Board approval. Board Action: As desired by the Board. |
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IV.E.6. Approve and Adopt Resolution for the Region VII Purchasing Cooperative
Description:
Background:
Pursuant to the authority granted by Article 791.011 Interlocal Cooperation Act as amended desires to participate in described purchasing programs of the Regional Purchasing Cooperative. Administrative Considerations: Rains ISD is of the opinion that participation in these programs will be highly beneficial to the taxpayers of the district through the anticipated savings to be realized. Rains ISD does request that the Regional Purchasing Cooperative purchasing program include its stated need for all categories on the Regional Purchasing Cooperative Program annual contracts and Jennifer Johnson is authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of Rains ISD. Recommendation: Board approval and adoption. Board Action: Board approval. |
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IV.F. Business and Finance
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IV.F.1. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report, unless action is needed. |
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IV.F.2. Request Safety Funds from the City of Emory and Rains County Commissioners Court
Description:
Background:
In our continuing efforts to provide a safe environment for our students and staff we would like to add fencing, continue adding cameras, and other safety systems in additional areas throughout the district. Administrative Considerations: The administration is formally requesting $30,000 from the Rains County Child Safety Fund. Recommendation: Approve a request to be submitted to the City of Emory, and the Rains County Commissioners Court to obtain funds, as presented. Board Action: Board approval |
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IV.F.3. Rains County Appraisal District - 2024 Budget
Description:
Background:
The Rains County Appraisal District annually prepares a proposed budget that is presented to RISD for review and approval at the July board meeting, according to their budget calendar. Administrative Considerations: As available, the RCAD proposed budget will be presented. Recommendation: For review, and budget approval at the July meeting. Board Action: For review, no action needed at this meeting. |
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IV.F.4. Resolution Authorizing Designated Representatives - TexPool
Description:
Background:
The authorized representative for the district's TexPool account(s) needs to be changed to include the new Chief of Business Operations. Administrative Considerations: A copy of the resolution to update the signatures is included in this packet. To validate the document, the Board needs to take action and the Board President should sign the form as authorization. Recommendations: Amend the authorized representatives for TexPool, as presented. Board Action: Board approval, along with the signature of the President. |
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IV.F.5. Resolution to Participate - Texas Class Investment Pool
Description:
Background:
A resolution to participate in Texas Class is being presented for approval by Michael Hall, Chief of Business Operations. Texas Class is the other large local government investment pool. Texas Class runs highly competitively with TexPool and is often better. Administrative Considerations: The resolution provided is to authorize the District to participate in Texas Class Investment Pool and designate Michel E. Hall, Chief of Business Operations, to act as the investment officer on behalf of Rains ISD. To validate the document, the Board needs to take action and the Board President should sign the form as authorization. Recommendations: Approve the resolution to authorize the District to participate in Texas Class Investment Pool, as presented. Board Action: Board approval, along with the signature of the Board president. |
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IV.F.6. Discuss and Consider Band Boosters' Request for Expansion to the Band Concession Stand @ Wildcat Stadium.
Description:
Background:
The Band Booster Club would like to add a storage room to the small band concession stand at Wildcat Stadium. The booster club received donations to help with the cost of the expansion. Administrative Considerations: The Band Booster club was advised to get quotes and provide them to the administration and board for discussion and consideration. Chief of Business Operations, Mike Hall will present details of the expansion and more information to the board at the meeting. Recommendation: As desired by Board Board Action: As desired by Board |
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IV.G. Federal Programs/Accountability/PEIMS
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IV.G.1. Rains ISD Resolution for Bullet-Resistant Shields Grant
Description:
Background:
Bullet-Resistant Shield Grant awarded to Rains ISD for ballistic shields. This grant is through the Office of the Governor Division in order to help equip law enforcement officers at risk of shootings with bullet-resistant shields. Administrative Considerations: Rains ISD Resolution is written as a requirement to remain in compliance with the grant. The resolution states general guidelines in the narrative of the grant provided by the "OOG" and requires board approval to receive funding. Recommendations: Approve and sign the Resolution, as presented. Board Action: Board approval |
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IV.H. Superintendent Reports
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IV.H.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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IV.H.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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IV.H.3. Discuss and Consider V.A.T.R.E. (Voter-Approved Tax Ratification Election) & Efficiency Audit
Description:
Background:
Superintendent Johnson and Chief of Business Operations, Mike Hall will present the information regarding the consideration of the V.A.T.R.E. and Efficiency Audit. Administrative Considerations: The board will determine if the district will move forward with a V.A.T.R.E. and Efficiency Audit. Recommendation: As needed Board Action: As desired by Board.
Attachments:
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IV.H.4. Discuss and Consider Setting a Date for a Special Meeting
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IV.I. Board Member Resignation
Description:
Background;
Jayde Sustaire has submitted her resignation from her position as Place 2 Board Member, effective June 30, 2023. This term will end in May 2025. Administrative Considerations: A letter from Mrs.Sustaire is provided. Recommendation: Board of approval of resignation letter as submitted by Mrs. Sustaire. Board Action: Board Approval |
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V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VI. CLOSED SESSION
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VI.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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VI.B. Security, Texas Government Code § 551.089
Description:
TEXAS GOVERNMENT CODE
Sec. 551.089. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting to deliberate:
(1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Added by Acts 2009, 81st Leg., R.S., Ch. 183 (H.B. 1830), Sec. 3, eff. September 1, 2009. Amended by: Acts 2017, 85th Leg., R.S., Ch. 560 (S.B. 564), Sec. 1, eff. September 1, 2017. Acts 2017, 85th Leg., R.S., Ch. 683 (H.B. 8), Sec. 3, eff. September 1, 2017. |
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VII.A. 2023 TASA/TASB Conference Information
Description:
TASA/TASB Convention- txEDCON 23
Dallas, Texas September 29-October 1, 2023 General Session Speaker: Matthew McConaughey Registration and housing will open on July 25h @ 9 am. Please let Pam know if you plan on attending. She will register and book hotel rooms. |
