July 11, 2022 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. OPEN FORUM
Description:
Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
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III. CLOSED SESSION
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III.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE 6. Section 551.074. Personnel MattersSection 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267 This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270 Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273 Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277 263 TEX. GOV’T CODE ANN. § 551.0726. 264 Id. § 551.073. 265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes). 266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied). 267 TEX. GOV’T CODE ANN. § 551.074. 268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074). Closed Sessions 2012 Open Meetings Handbook • Office of the Attorney General |
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III.B. Student Discipline, Texas Government Code § 551.082
Description:
TEXAS GOVERNMENT CODE § 551.082
Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT. (a) This chapter does not require a school board to conduct an open meeting to deliberate in a case: (1) involving discipline of a public school child; or
(2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing.
(b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought.
Added by Acts 1993, 73rd Leg., ch. 28, Sec. 1, eff. Sept. 1, 1993.
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III.C. Security, Texas Government Code § 551.089
Description:
TEXAS GOVERNMENT CODE
18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows: This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. .354 TEX. GOV'T CODE ANN. § 551.089(2). 354 TEX. GOV'T CODE §551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System" Id. §§ 2059.001-.153. Closed Sessions 2012 Open Meetings Handbook -Office of the Attorney General |
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IV. ITEMS FOR DISCUSSION AND/OR ACTION
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IV.A. Consent Agenda
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IV.A.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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IV.A.2. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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IV.A.3. Bank Signatures Changes
Description:
Background:
With the recent changes at the Junior High, new signatures need to be submitted for the district's bank account. The approval can be accomplished through the Consent Agenda. Administrative Considerations: The new signature information is needed to update the banking records. Board approval is required. Recommendation: Board approval. Board Action: Board approval. |
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IV.B. Business and Finance
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IV.B.1. WAG Report
Description:
Background:
The WAG Report is provided by the Assistant Superintendent of Finance. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report, unless action is needed.
Attachments:
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IV.B.2. District Property and Casualty Insurance Coverage
Description:
Background:
The District Property and Casualty Insurance is on the July Agenda Calendar. Administrative Considerations: The Assistant Superintendent, Jeff Fisher has provided the Board with the information for this item. Recommendation: As needed. Board Action: Board approval. |
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IV.B.3. Rains County Appraisal District-2023 Budget
Description:
Background:
The Rains County Appraisal District annually prepares a proposed budget that is presented to RISD for approval, according to their budget calendar. Administrative Considerations: As available, the RCAD proposed budget will be presented. Recommendation: Board approval. Board Action: Board approval. |
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IV.B.4. Meal Per Diem for 2022
Description:
Background:
The Assistant Superintendent of Finance, Jeff Fisher is proposing a recommendation to raise the meal allotment. The previous district meal per diem for Rains ISD staff has been set at $25 per day ($6 for breakfast, $8 for lunch, and $11 for dinner) since before 2004. Administrative Considerations: Consider increasing the meal allotment for Rains ISD staff to the following. $35 per day $10 breakfast $10 lunch $15 dinner The use of Per Diem climates the need to document expenditures for meals when staff are out of town on district business. Staff may submit receipt for reimbursement of reasonable cost that exceed the $35 per day. Expense reimbursement or cash advance requests are defined as "reasonable", allowable expenses incurred in carrying out District business only with the prior approval of the employee's supervisor and in accordance with administrative regulations" according to Board policy DEE (Legal)(Local). Recommendation: Approve the recommendation to raise the meal allotment to the following: $35 per day $10 breakfast
$10 lunch $15 dinner Board Action: Board approval |
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IV.B.5. Consider Purchase of Buses
Description:
Background:
Consider purchasing buses. The cost of the buses exceeds the purchasing threshold of $50,000, thus requiring approval from the Board. Information will be shared at this meeting. Administrative Considerations: Assistant Superintendent, Jeff Fisher will provide information regarding the purchase consideration. Recommendation: Board approval. Board Action: As desired by Board. |
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IV.B.6. Consider Quotes on Fencing District Facilities
Description:
Background:
With the new safety and security requirements by TEA, quotes were received for fencing of the district property. Administrative Considerations: Consider approving the recommended quote for fencing of district facilities. Recommendation: Approve the recommended quote for fencing of district facilities as presented. Board Action: Board approval. |
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IV.B.7. Salary Considerations
Description:
Background:
Assistant Superintendent, Jeff Fisher will present the Salary Considerations. Administrative Considerations: Consider and approve the Salary Considerations for 2022-23 as presented by the Assistant Superintendent of Finance. Recommendation: Board approval Board Action: As desired by Board. |
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IV.C. Superintendent Reports
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IV.C.1. District Activities & Projects
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Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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IV.C.2. Report of Disbursements
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Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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IV.C.3. Dress Code Considerations for Staff and Students
Description:
Background:
Superintendent Jennifer Johnson has placed this item on the Agenda. Administrative Considerations: Consider the changes to the dress code for staff and students as presented. Recommendations: Board approval as presented Board Action: Board approval |
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IV.C.4. Consider a Water Line Permanent Easement to the City of Emory
Description:
Background:
The city of Emory needs easement permission to move forward with the water line upgrade along FM 3299. Administrative Considerations: Grant utility easement to the City of Emory. Recommendation: Approve the utility easement to the City of Emory for a water line upgrade. Board Action: Board approval. |
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IV.C.5. Consider Electrical Easement for Farmers Electric Coop (FEC)
Description:
Background:
Moving district portable buildings back from the city location to the intermediate school requires easement for electrical hookup. Administrative Considerations: The application for an electrical easement from FEC. Recommendation: Approve the application for an electrical easement from FEC as presented. Board Action: Board approval. |
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V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VI. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VI.A. Region 7 School Board Summit Information
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VI.B. 2022 TASA/TASB Conference Information
Description:
TASA/TASB Convention- txEDCON 22
San Antonio, Texas September 23-25, 2022 Registration and Housing will open on July 19th @ 9 am. Please let Pam know if you plan on attending. She will register and book hotel rooms. |
