September 5, 2019 at 7:00 PM - Regular Meeting

Description: 
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for June and July 2019.

Description: 
Background: The attached report is a summary of the purchases valued over  $25,000 but not exceeding $50,000 that have been made from July 1 through July 31, 2019.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as presented.

Description: 
Background: AirWatch provides the District an enterprise solution for the administration of district owned mobile devices. Mobile device management provides a simplified, efficient, and effective means to view and manage a diverse fleet of devices from a central administrative console.  The District can seamlessly deploy applications across multiple devices with built-in single sign-on access. The AirWatch software provides real-time device details and continuous compliance monitoring to ensure that the devices, applications, and data are secure.

This renewal will be for one year starting October 1, 2019 through September 30, 2020.  After evaluating multiple quotes from a number of vendors, the AirWatch Mobile Device Management Software Renewal will be purchased from journeyEd.com, also known as Academic Superstore, in the amount of $107,305 under the provisions of The Interlocal Purchasing System (TIPS) contract number 2111915. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Airwatch Mobile Device Management Software, as presented.

Description: 
Background: This bid allows for the purchase of athletic supplies and equipment for all sports and physical education programs currently in place.   The Athletic Department works with Purchasing in order to select and ensure participation from vendors that are essential to providing needed supplies to support all sports and PE classes, which include supplies to stock the athletic trainers at each campus.  Additionally, Athletics works with individual campuses and/or sports to coordinate purchases in order to achieve the best value for each type of purchase.  For example, all football uniforms and equipment are purchased at the same time in order to take advantage of quantity discounts for all high schools and middle schools.  The same is true for all diamond sports (baseball and softball), hardwood sports (basketball and volleyball) and seasonal sports, such as soccer, golf, track and field, and cross country.  

Recommendation: It is the recommendation of the Superintendent that the Board approves the purchase of the extension of RFP 17-07-061-4 for Athletic Supplies and Equipment, as presented.

Description: 
Background: The agreement between Dallas County Community College District and Carrollton Farmers Branch ISD will allow for continued operation of Early College High School (ECHS) at Brookhaven College beginning the fall of (2019) academic year. Additionally, the agreement allows for expanded dual credit opportunities for CFBISD students at all high schools. The Board approved the agreement with ECHS in June, 2019. This is the final agreement for all dual credit partnership for 2019-2020 between DCCCD and CFB.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the Interlocal Agreement with Dallas County Community College District as presented.

Description: 
Background:  The Board will consider an agreement with Denton County for the Juvenile Justice Alternative Education Program (JJAEP). The agreement with Dallas County JJAEP was considered at the 8/1/19 meeting.  The MOU is a standard recurring item. Should a child commit an offense that requires placement at JJAEP, parents are given a choice between Denton County and Dallas County JJAEP. The District provides transportation to Dallas County JJAEP.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the Memorandum of Understanding Agreement with Denton County JJAEP as presented.

Description: 
Background: The Texas Government Code §791 and Texas Education Code §44.031 (a)(5) allows for governmental entities (i.e. state agencies, local governments, and school districts) to enter into cooperative agreements to allow the procurement process to be performed by a single entity on behalf of all those electing to participate. The benefit of an agreement like this is to reduce administrative costs for each participating member. These codes also require the governing body of each party to authorize the contract.

E&I Cooperative Services, a not-for-profit purchasing cooperative, can provide a valuable service to our district for vendors such as Carrier Enterprise, Sunbelt and United Rentals, Steelcase, and Smith Systems.

This agreement is a perpetual agreement (beginning September 6, 2019) for participation in the purchasing cooperative known as E&I Cooperative Services, and allows the District to make purchases off the contracts administered through this cooperative. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Board Resolution authorizing membership into the purchasing cooperative known as E&I Cooperative Services and delegate the authority to execute and complete any necessary documentation for this agreement to the Superintendent or his designee. 

Description: 
Background:  This item is one of two bids for groceries and catered foods that campuses and departments can use to purchase food for meetings, events, culinary class or any other approved event where food is to be served.   This is a non-exclusive bid that allows for campuses and departments to select various cuisines or food items to meet the individual requirements of the meeting or event they are providing food for.  These include prepared and catered foods, as well as raw materials from grocery stores approved under this bid.   This is the final year of this bid.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 16-01 for Groceries and Catered Foods, as presented.

Description: 
Background: This bid is a supplement to RFP 16-01, which was administered to add vendors that did not participate in RFP 16-01, which were needed to round out the selection of needed food items.  This is the third of four extension options for this bid. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of extension RFP 16-13 for Groceries and Catered Foods, as presented.

Description: 
Background:  In order to recognize the Denton County 4-H organization as an extracurricular activity of CFBISD, a Resolution must be signed and an agreement drawn up appointing Denton County extension agents as adjunct staff members.

Recommendation: It is the recommendation of the Superintendent that the Carrollton-Farmers Branch ISD Board of Trustees approves the Resolution to sanction the Denton County 4-H organization as an extracurricular activity of CFBISD and also approves the agreement appointing Denton County extension agents as adjunct staff members for the 2019-2020 school year.

Description: 
Background: Purchases under this agreement provide media to be placed in the district’s libraries and classrooms reading libraries on an as-needed basis. This contract is also utilized to purchase supplies to manage library materials such as protective book jackets, library numbering labels, as well as repairs of library reading materials.  Materials can be both hard back and paperback books, as well as in digital format. 
 
This contract is also a source for approved instructional materials not available on the Instructional Materials listing of adopted materials.  Such materials have undergone a local selection process and have been approved for use to meet the district’s instructional objectives.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of extension 17-08-031-4 for Library Media, Print, Digital Supplies and Repairs, as presented.

Description: 
Background:  The Work-Study Student Mentorship Program is designed to bring college access and career awareness to high school students and parents attending Newman Smith High School and R.L. Turner High School.  The program will establish a Go-Center on each campus staffed with one two collegiate G-Force members who will provide a general overview of the college experience, including college and course selection, test preparation and completion of financial aid and admission applications.  Newman Smith and Turner were selected by UTD for the partnership because of the ease and accessibility of public transportation for the collegiate G-Force students.  There is no cost to the district for this program.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Memorandum of Understanding between CFBISD and UTD as presented.

Description: 
Background: This is an exclusive service contract which provides for Plato Learning License Renewal throughout the Carrollton-Farmers Branch Independent School District. This is an as-needed purchase that provides a one-year license agreement for the online version of PLATO instructional courseware.  PLATO is used as a source at all high schools and at Mary Grimes Education Center for credit recovery for students who have taken but not received credit for a course.

This product is available exclusively from Edmentum.  The cost of the licenses for the 2019-2020 school year is $55,160. This renewal agreement is effective beginning September 29, 2019 and continues until September 28, 2020.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the Plato Learning License renewal, as presented.

Description: 
Background: Trustees will be asked to approve the third extension option of this bid, which provides for the purchase of security cameras, and required equipment, to install cameras to supplement or replace existing equipment on an as-needed basis.  This bid has been used sparingly over the past two years; however, it is needed in order to make any purchases to add or replace security cameras. 

Currently, TrueNORTH Consulting Group is in the process of designing specifications for a security camera system to be included with construction projects in conjunction with current construction projects funded with both the Farmers Branch and Irving TIF funds, as well as the first four projects included in Phase I of the 2018 Bond Program.  Once a new standard has been developed, this RFP will become obsolete and no longer needed; however, it is recommended that this be extended in the event security cameras are needed prior to the establishment of a new standard for security and surveillance systems.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the extension of RFP 16-16 for Security Cameras Equipment and Installation, as presented.

Description: 
Background: As an employer in the State of Texas, the District is required to provide unemployment insurance as mandated by state law. To accomplish this mandate, the District has exercised its option to procure this service by participating in an interlocal agreement with another local agency as defined in Texas Education Code §44.031. The Texas Association of School Boards (TASB) qualifies as a local government entity under this provision and extends an invitation to school districts to provide this service.

CFBISD has procured unemployment insurance from TASB since 1980.  The total contribution to participate in the Interlocal Participation Agreement – Unemployment Compensation Risk Management Fund for the October 1, 2019 through September 30, 2020 is $83,900 which represents an increase of $7,627 from last year’s contribution. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves extension of the interlocal participation agreement with Texas Association of School Boards Risk Management Fund for the purchase of unemployment insurance, as presented. 
 

Description: 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the August 1, 2019 Board of Trustees Pre-Meeting.

Description: 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the August 1, 2019 Board of Trustees Regular Meeting.

Description: 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the August 21, 2019 Special Board Meeting.

Description: 
Background: This letter of agreement identifies the key elements of an arrangement between Communities in Schools Dallas Region, Inc., (CISDR) and 8 specified CFBISD schools. CISDR will place one professional staff on site at Blair Elementary, Carrollton Elementary, Landry Elementary and McLaughlin Strickland Elementary; 2 professional staff at Central Elementary, Sheffield Elementary, Long Middle School, and Field Middle School for the purpose of delivering social and emotional direct program service, risk assessment and youth development support, as well as coordinating related social services for at risk students.

Communities in Schools offsets the cost of personnel with grant funding; the total cost to the District for 12 social workers is $100,000.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves entering into this agreement with Communities in Schools for a cost of $100,000 and authorizes the Superintendent to execute any necessary documents.

Description: 
Background: Emergency Planning Services was approved at the April 4, 2019 Regular Board Meeting, Consent Agenda Item No. 4.T, which provided emergency management planning and customized school specific emergency response plans for all secondary campuses.   This was part of Phase I of a multi-phased solution for CFBISD awarded to TrueNORTH Consulting Group under RFP 18-04-181-0 for District Wide Security Assessment. 

Phase II will include emergency response plans for the elementary campuses at a cost of $88,260 and will be purchased as an extension of RFP 18-04-181-0 and includes the following campuses: All 24 elementary campuses, Child Development Academy, Bea Salazar Learning Center, Early College High School and Standridge Stadium.
 
The second phase of this process is projected to take six months and will result in the following deliverables:

1. Emergency Management Plan to include an updated “all-hazards” Emergency Management Plan tailored to the specific operational environment of the organization, schools and existent resources. The all-hazards Emergency Management Plan will incorporate national emergency management best practices for educational institutions, standards, and guidelines and be tailored to the operational environment of CFBISD. This plan will address preparedness, response and recovery.

2. Customized School-Specific Emergency Response Plan. True North will customize existent school specific emergency response plans to incorporate proper response to common emergency situations.  Specific customizations and deliverables include classroom-level options for response to active threats, incident command post (ICP) assignment, evacuation charts and establishment of dedicated shelter rooms.

3. Emergency Management Training. True North will deliver training for the CFBISD leadership at each of the facilities named in the executive summary, as well as the overall team. The training will cover Incident command structure, emergency management team: roles and responsibilities, emergency actions & protocols, table top exercises and response to emergency.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of emergency planning services, as presented.