March 7, 2019 at 7:00 PM - Regular Meeting

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes:  

1. Instructional purposes (field trips and excursions). 
2. Activities of school-sponsored or – sanctioned clubs or organizations. 
3. Other sanctioned competitions.  

The Board will consider the following proposed trips:
1. Polk 8th Grade Social Studies Dept. to Washington, DC - April 5-9, 2019
2. Creekview CFB Law Academy, Moot Court to Chicago, IL - July 29-August 2, 2019, for YMCA National Judicial Conference
3. Creekview CFB Law Academy, Mock Trial to Las Vegas, Nevada - August 21-25, 2019, for Victory in Vegas Mock Trial Competition
4. Turner German American Partnership Program (GAPP) to Garbsen, Germany then touring other cities - June 5-July 4, 2019, for 30 year exchange partnership anniversary / sister-city exchange between Garbsen, Germany and CFBISD / Farmers Branch, TX.

Recommendation:    It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel requests as presented. 

Description: 
Background: The Texas Education Agency requires that campuses with a calendar that varies from the District calendar submit a waiver. The Early College High School (ECHS) uses the Brookhaven campus academic calendar in order to increase their efficiency. The proposed ECHS calendar meets Texas Education Code 25.0811. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the 2019-2020 ECHS Academic Calendar and state waiver.

Description: 
Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  Annually, administrator contracts are submitted to the Board of Trustees for approval. Administrators may be on a one-year, two-year or three-year term contract. Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the administrator contracts as presented.

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for January 2019.

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from January 1, 2019, through January 31, 2019.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as presented.

Description: 
Background: The Public Funds Investment Act (“PFIA”) under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended November 30, 2018.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the quarterly investment report for the quarter ended November 30, 2018.

Description: 
Background:  The District sought proposals through the Region XII Service Center for support of software technical support and software updates for Cisco branded network equipment owned by the District, also known as Basic Maintenance of Internal Connections, which are eligible for reimbursement under the Federal E-rate Program.  This solicitation was made under RFP 2018-11- 007, and 470 number 190004280.  No responses were received in conjunction with this solicitation.

E-Rate rules allow for the direct negotiation for qualifying goods or services when no responses are received, in order to avoid a disruption in services.  The current vendor was contacted and provided pricing to continue providing services under a cooperative contract available to CFBISD.  Pricing was received from NetSync Network Solutions under the same pricing structure as the previous agreement at a total cost not to exceed $158,575.55.  This purchase is being made under the State of Texas Department of Information Resources Contract No. DIR-TSO-4167 and is an E-Rate qualified contract.  Until funding is granted, the District must pay the full cost of the purchase; therefore, the non-discounted cost is being submitted for approval.  Local funds will be used to make these purchases. These local funds will be partially reimbursed if E-rate funding is awarded to the District; however, reimbursement is not guaranteed.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of basic maintenance of network connections from Netsync Network Solutions at a total cost not to exceed $158,575.55.

Description: 
Background: In conjunction with the need to replace network equipment for the eight (8) campuses, it is necessary to purchase services from a qualified firm to perform turn-key installation in order to ensure network connectivity.  This purchase is for the cost of professional services required to assemble, configure, install, function-test, connect cabling, and all other services required to facilitate a fully functioning network using the equipment in each campus as described in the individual worksheet for that campus. 

Quotes were solicited from six (6) vendors from cooperative purchasing contracts available to CFBISD with two vendors responding.  The quote that best meets the District’s needs is from HVE/UCX ConneXions.  This purchase is being made as a cooperative purchase under the Texas Educational Technology Purchasing Cooperative (TETPC) administered by Region 11 Education Service Center RFP No. 2015-5-2020 in the amount of $74,247.60.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of professional services from the recommended vendor as described. 

Description: 
Background: Per Board Policy BF (LOCAL) policies may be adopted or amended by a majority of the Board at any regular or special meeting, provided that Board members have had advance written notice of the proposed change and that it has been placed on the agenda for such meeting. 

TASB Policy Update 112 has been submitted to the Board of Trustees in advance of this meeting for review.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the TASB Policy Update 112 as recommended by TASB Policy Service.

Description: 
Background:  CBFISD Technology Services began a project to install Wireless Access Points throughout facilities in CFBISD to provide access for all devices requiring wireless connectivity.  In addition to the 1,562 Wireless Access Points, this purchase includes two wireless access Local Access Network (LAN) controllers, one Mobility Engines (MSE), Identity Services Engines (ISE) to support 40,000 licenses, as well as 120 hours of professional services for configuring this equipment.  The Wireless LAN controllers, MSEs, ISE and associated professional services provide for the management of wireless access of devices by authenticating user IDs and providing protection from unauthorized access.

This deployment will include the purchase and installation of the following:

1.  1,562 - Wireless Access Points;
2.  Two (2) - Wireless LAN Controllers;
3.  One (1) – Mobility Services Engine;
4.  40,000 - Identity Services Engine, and;
5. 120 hours of professional services.

As required by the rules that govern the E-Rate program, Districts must budget for the entire projected e-rate purchases and apply for reimbursement once the purchases have been made and the District accepts the project as completed.  Wireless Access Points are the only E-Rate eligible products included in this year’s purchases.  CFBISD qualifies for an approximate 80% discount, which makes the net total of this purchase $368,239.28 after reimbursement has been received.  This purchase cannot be made until July 1, 2019, in conjunction with the E-Rate Funding Year.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the wireless access deployment.

Description: 
Background: Consider and take action on all matters related to the certification of unopposed candidates, an order canceling the May 4, 2019 Board of Trustees Election, and declaring unopposed candidates elected.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the Certification of Unopposed Candidates; adopts the order canceling the May 4, 2019 election, and declares the unopposed candidates elected.

Description: 
Background: This purchase will be for classroom libraries in elementary and middle schools.  At the elementary level, these libraries will support dual language classrooms as the district implements the modifications to the dual language program.  At the middle school level, the libraries will support the extended reading programs that are being implemented on campuses.  These classroom libraries will be purchased from Heinemann since the materials directly support the adopted language arts curriculum.  The cost will not exceed $125,000.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of classroom libraries at a total cost not to exceed $125,000 as described.

Description: 
Background: This purchase will replace aging network switch equipment at the remaining eight (8) campuses identified in a comprehensive equipment upgrade schedule, which began in February 2017.  The existing equipment is at the end of its service life and is no longer supported by the manufacturer.  The network equipment is the foundation of the campus’s technology infrastructure by connecting all of the wired and wireless technology to each other and to the district’s network.

Three quotes were obtained from cooperative purchasing contracts available to CFBISD and the quote received from Centex Technologies represents the best value for this purchase. 

This purchase will be made as a cooperative purchase under the Education Purchasing Cooperative of North Texas (EPCNT) from Mansfield ISD Contract No. 16-003, and totals $888,326.77. 
 
Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees approves the purchase and installation of network switching equipment for the eight (8) campuses identified with the recommended vendor as described.