January 17, 2019 at 7:00 PM - Regular Meeting

Description:  25th Anniversary of the MLK Parade

Description: 
Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes:  

1. Instructional purposes (field trips and excursions). 
2. Activities of school-sponsored or – sanctioned clubs or organizations. 
3. Other sanctioned competitions.  

The Board will consider the following proposed trips:

1. Creekview Law Academy, Moot Court to Denver, CO, Spring, 2019 (TBD, likely March), for Denver Moot Court Competition (official competition name TBD)
2. Creekview Law Academy, Moot Court to Princeton, NJ and Philadelphia, PA, Spring, 2019 (TBD, likely April), for Princeton University Moot Court Competition
3. Creekview Law Academy, Moot Court to Washington, D.C., April 2019, for Virtual Supreme Court Competition Final Round
4. Creekview Law Academy, Mock Trial to Athens, GA, May 14-18, 2019, for Mock Trial Nationals (ONLY if qualified by placing 1st at State)
5. Field, Perry & Polk Middle Schools, 8th grade class to Washington DC, Williamsburg, VA and Jamestown, VA, April 12-15, 2019, 8th grade class trip
6.  R.L. Turner AMAT to Park City, Utah for Sundance Film Festival January 29  -February 2, 2019

Recommendation:    It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel requests as presented. 

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from November 1, 2018, through November 30, 2018

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as submitted.

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports as of November 30,  2018.

Description: 
Background:  Laptops currently being used by special education staff have reached the end of service life and the cost to support the devices is increasing.  Processes take an extended time to complete and some applications no longer function on these devices.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of laptop computers for special education staff.

Description: 
Background:  Education Code Sec. §44.0331 requires school districts to present an annual written report which describes any and all contract-related fees paid to any purchasing cooperative. The report must be submitted to the Board of Trustees as an agenda item in an open meeting and shall describe the purpose of any membership or transaction assessed by any cooperative purchasing program.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the report as presented.

Description: 
Background:  This is a non-exclusive contract which provides as-needed purchases of electrical supplies and equipment to be utilized throughout the District.  This is the second of four one-year renewal options as specified in the RFP.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the renewal of RFP 16-35 for Electrical Supplies and Equipment with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background:  In conjunction with the International Baccalaureate Diploma Programme in place at Ranchview High School and other campuses within the District, the purchase of registration fees for courses taken through this program is required.  Also required are school registration fees and costs for required staff training.

For the 2018-2019 school year, CFBISD has spent $38,739 for participation in this program.  Spring 2019 registrations and additional training costs total $40,000. It is not known what other expenses are anticipated for the 2018-2019 school year, however, it is not expected to exceed an additional $10,000.  This request is for the total amount of $88,739 to be spent for this program.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the award of the International Baccalaureate for Registration Fees, Testing Materials, And Training For District Wide Use with the recommended vendor and authorize the Superintendent or his designee to execute renewals as provided in the best interest of the District through the term of this contract.

Description: 
Background:  This contract provides for as-needed purchases of groceries and catered foods within the District.  This is the first of two one-year renewal options.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves this renewal for groceries and catered foods.

Description: 
Background:  Multiple city police departments have requested the use of District facilities for the purpose of training police officers.  Due to the unique nature of this type of facility use, legal counsel has drafted an agreement to establish the terms for each party which will be provided to the Board of Trustees for review and approval.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the Facility Use Agreement as presented.

Description: 
Background:  CFBISD is currently authorized by the Texas Department of Public Safety to administer the CDL skills test to eligible employees.  CFB staff have received multiple requests from other school districts in the area to provide this service for their eligible new hires.  Staff will present a draft interlocal agreement for Board consideration.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the interlocal agreement for CFB to administer the CDL skills test.

Description: 
Background:  This contract secures the services of an employee benefits consultant for the District. This firm will prepare specifications and conduct market analysis for the District’s RFP process for insurance services including voluntary disability, basic life, accidental death and dismemberment (AD&D), voluntary dental, vision, and cancer plans, and Section 125 administration.

The top three vendors of the six who responded were invited to undergo interviews and provide a demo of their enrollment system. The proposal offering the best value to the District has been submitted by Financial Benefit Services (FBS). This is a one-year agreement with four (4) one-year extension options.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the contract for Consultant Services For Employee Benefits from Financial Benefits Services (FBS) and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the special meeting held November 12, 2018, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the special meeting held November 20, 2018.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held December 6, 2018, as presented.

Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Board of Trustees regular meeting held December 6, 2018, as presented.

Description:  Background:  The firm of Hankins, Eastup, Deaton, Tonn, and Seay audited the District’s financial records for the fiscal year ended August 31, 2018.  The Audit Committee of the Board of Trustees is scheduled to meet at 5:00 pm on January 17, 2019, to discuss details of the financial report with district financial management and the lead external auditor.  The Audit Committee will make a recommendation regarding the CAFR to the full Board.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the District’s Comprehensive Annual Financial Report.

Description:  Background:  In an effort to encourage drivers to maintain good attendance and stay with the District, Staff will present a supplemental pay plan to be effective for the second semester of the 2018-19 school year.  The plan will include a supplemental payment to drivers and monitors in July 2019 based upon meeting specific attendance criteria. 

In order for the District to be competitive with other districts and third-party vendors, additional compensation adjustments will need to be considered in 2019-20.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the supplemental pay plan as presented.  

Description: