December 6, 2018 at 7:00 PM - Regular Meeting

Description: 
Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes:  

1. Instructional purposes (field trips and excursions). 
2. Activities of school-sponsored or – sanctioned clubs or organizations. 
3. Other sanctioned competitions.  

The Board will consider the following proposed trips:

1. Creekview Law Academy, Moot Court to Raleigh-Durham, NC, Spring, 2019 (TBD, likely February or March), for Duke University Moot Court Competition
2. Newman Smith Science and Engineering Pathway to Detroit, MI, April 4-6, 2019, for Sophomore-Senior Trip

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel request(s) as presented.

Description: 
Background:  Due to malware, and other malicious cyber-attacks, it is necessary for the District to become more proactive in detecting actual and potential threats to protect its network from attacks that can do damage to its systems and provide protection against compromise to information accessible through its network.  Conventional software that protects against known threats is not sufficient as malware is constantly evolving due to use of robotic attacking mechanisms, also known as “bots,” that use artificial intelligence to conduct constant attacks.  Technology conducted a search for a product or system that would provide a more assertive method for protection against these threats.

Cylance is a company that develops antivirus programs and other kinds of computer software with artificial intelligence (AI) based solutions that predict and prevent execution of advanced threats and malware. Cylance Protect is AI driven threat protection program. It works at the endpoint where most attacks occur for better efficacy, faster resolution and less disruption. Cylance ThreatZERO experts blend technological expertise and personalized, white glove service to optimize Cylance security solutions. 

After evaluating multiple quotes from a number of vendors, the Cylance Protect and Cylance ThreatZERO will be purchased from Unified ConneXions, in the amount of $209,066.31 under the provisions of The Texas Educational Technology Purchasing Consortium (TETPC) contract number RFP 2015-5-2020.   Currently, the District has 1,000 licenses that were purchased to test this software. This purchase will provide an additional 11,000 licenses to protect the District’s desktop units connected to the network.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Cylance Protection and Cylance ThreatZERO from Unified ConneXions under the provisions of Texas Educational Technology Purchasing Consortium (TETPC) contract number RFP 2015-5-2020 at a cost of $209,066.31.

Description: 
Background:  Based on the recommendation from the District Improvement Committee and through a survey to parents and staff, a calendar for the 2019-2020 school year is being recommended for approval. 2,493 respondents took the calendar survey. 69% of the respondents voted for the recommended calendar option.

Academic Calendar Highlights:

* The calendar includes 75,690 minutes and 187 Teacher Days.
* Teachers return on Wednesday, August 7th.
* Opening of Schools Ceremony is on Wednesday, August 14th.
* Teacher workday is on Friday, August 16th.
* First day of school is Monday, August 19th.
* Staff development days are built into October and February.
* Monday, October 14th is a staff exchange day for parent conferences.
* Friday, April 10 and Friday, April 24 are Bad Weather Days.
* Last Day of School is Thursday, May 28.

Recommendation:  It is the recommendation of the Superintendent that the Board approves the recommended 2019-2020 Academic Calendar and staff development waiver.

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from October 1, 2018, through October 31, 2018.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as submitted.

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for October 2018.

Description: 
Background:  The district receives donations from a variety of sources including parents, PTAs, area businesses and other groups.  All donations made to the District must be approved by the Board of Trustees.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the donations made to the District.

Description: 
Background:  This purchase will provide new playground equipment at Farmers Branch and Dave Blair Elementary Schools and coincides with beautification projects currently underway for campuses in Farmers Branch.  This project is funded out of the Farmers Branch Tax Increment Finance (TIF) Zone No. 1. Included with new playground equipment will be a protective shade for Blair. These shades allow for teachers to be protected while on playground duty for both in school and after hour programs.  These playgrounds will serve the community where these campuses are located.

The total cost of this project is estimated to be $123,006.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees approves the award of this purchase of playground equipment to the recommended vendor, We Build Fun.

Description: 
Background:  This is a non-exclusive contract which provides for as-needed purchases of College Level Textbooks to be utilized throughout the Carrollton-Farmers Branch Independent School District.  The primary user of this contract is the Early College High School at Brookhaven College in conjunction with the dual credit courses.  Multiple vendors are awarded under this agreement, which is a multi-year arrangement to make repeated purchases for use in the classroom.  The pricing under this agreement is a discount off of a list price or catalog, depending on how vendors price their products to CFBISD.  Materials to be purchased under this RFP are primarily textbooks available in various formats, such as paperback, hardback, and digital.   This is the final extension option under this agreement.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 14-11-051-4 College Level Textbooks for the fourth extension option with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background:  This agreement allows for the installation and related service for air condition units purchased and provided by the District.  This includes fixed pricing for installation according to the size of the unit being installed.  Additional pricing allows for the vendor to supply the appropriate size crane or lift needed to perform the installation.  Additional services related to HVAC installations include modification to roofs as needed, such as installation or
repair to curbs, roof penetrations and other repairs in conjunction with the installation.  Repair and maintenance services are also available under this agreement based on a fixed pricing schedule, which include assessment of air conditioning units, HVAC Maintenance, water treatment for chillers, and refrigerant recovery.  Provisions in this agreement allow for non-listed services under an hourly rate.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RCSP 16-30 HVAC Services for the second one-year extension option with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RCSP in the best interest of the District through the term of this contract.

Description: 
Background:  The High School Allotment (HSA) was created by the Texas Legislature in 2006 to assist in:

•Preparing underachieving students to enter institutions of higher education
•Encouraging students to pursue advanced academic opportunities
•Provide opportunities for students to take academically rigorous courses
•Align secondary and postsecondary curriculum and expectations
•Supporting other promising high school completion and success initiatives in grades 6-12 approved by the commissioner of education

At least annually, the board of trustees of each school district must establish and review annual performance goals for programs, activities, and strategies implemented with HSA funds.

Performance goals are established annually by the District with the approval of the District Improvement Plan. The action strategies within the District Improvement Plan address the areas identified above.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the High School Allotment Report.

Description: 
Background:  This purchase is for 16 new buses to replenish the bus fleet based on buses that are retired or are slated for disposal later this year.  The current District fleet includes 145 buses of varying ages, with 34 that are 15 years or older.  The purchase of 16 new buses will be a mixture of special education and regular education service buses as follows:  Ten (10) Special Education 53-passenger buses; six (6) 77-passenger regular education buses.  Quotes were solicited and received from three suppliers from various purchasing cooperative CFBISD is eligible to use.  Although the quote from Longhorn Bus Sales for $1,690.832 is the highest quote received, it represents the best value to the District in that their proposal met all specifications.

Included in the quote from Longhorn Bus Sale was the inclusion of extended service contracts of 10 years/250,000 miles, from the original service date, for 12 buses that were included in the buses transferred to CFBISD by Dallas County Schools.  The bus engines have had a high rate of mechanical problems, ultimately requiring them to be replaced.  Five of these buses have already had engines replaced at an average cost of $21,000.  The value of these extended services contracts is $80,000 and is contingent on the purchase of the 16 buses for 2018-2019.

Historical spending on buses for the previous year:  2017-2018 = $1,000,270.00  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the award of this purchase as described above with the recommended vendor, Longhorn Bus Sales.

Description: 
Background:  Trustees will be asked to consider and approve a new contract for Kitchen Equipment Repair in conjunction with this item.  This is a non-exclusive contract which provides for as-needed Student Nutrition – Kitchen Equipment Repairs to be utilized throughout the Carrollton-Farmers Branch Independent School District. Types of kitchen equipment that will be serviced under this agreement will be pass-thru coolers, dish machines, milk boxes and serving line equipment.   If approved, four vendors will be utilized for this service based on the type of equipment they are qualified to work on.  This offers a wide array of service providers that can provide the needed repairs in kitchens throughout the District.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the award of RFP 2018-09-005 for kitchen equipment repair for the initial one-year term with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background:  On April 23, 1991, certain restrictions were placed on the 1.2-acre site that is adjacent to Bea Salazar Center as well as on the Bea Salazar Center site. Specifically, the restrictions recorded in the attached Declaration of Protective Covenants (Outparcel Restrictions) prohibits, among other prohibited uses, “any religious use or use of any improvement on the Property either temporarily or permanently as a church, temple, synagogue, mosque, or the like, except with the written consent of (Adjacent) Owner” (The “Prohibited Use”) (Section 3.01(b)(vi)).

High Elevation Church, Inc., a Texas non-profit corporation (“Church”), is requesting that CFBISD consent to remove the Prohibited Use and allow for the construction of a church (see attached floor plan). In consideration for removing the restriction, the Church has agreed to remove Section 4.09 regarding covenants and restrictions on the Bea Salazar property from the 1991 Declaration.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the amendment to the Declaration of Protective Covenants (Outparcel Restrictions).

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held November 1, 2018, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the regular meeting held November 1, 2018, as presented.

Description: 
Background:  In November, the Board approved the project delivery for exterior improvement projects at campuses located within the Farmer Branch TIF zone.  The campuses to receive the exterior improvements are Blair, Farmers Branch, and Stark Elementary Schools, as well as Vivian Field Middle School. The design for each campus will focus on enhancing the curb appeal and campus safety by providing:  low maintenance and native landscaping plants, additional seating, permanent barrier protection, exterior lighting, and expanded waiting areas. The design firm for this project is Parkhill, Smith, and Cooper. At the December Board meeting, Administration will be recommending the approval of the negotiated competitive sealed proposal to complete the work as described. As a reminder, the estimated construction cost is $750,000.  Pre-bid meetings are scheduled for next week; vendor selection will be finalized the last week of November.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees awards the contract as submitted for exterior improvements to the four identified facilities and authorizes the Superintendent or his designee to negotiate and execute a contract as provided in the proposal in the best interest of the District.

Description:  Each December, the Board of Trustees will conduct the Superintendent's formative evaluation.  The evaluation will be developed by the entire Board, not based on individual Board members. 

Attached Board Policy related to the Evaluation.