September 6, 2018 at 7:00 PM - Regular Meeting

Description:  Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the employment of the individuals as indicated on the list provided.

Description: 
Background:  This is a multi-year agreement that allows for the purchase of athletic supplies and equipment to meet the needs of all sports and physical education requirements.  This agreement also includes vendors that provide goods for cheerleading squads and the athletic trainers at each campus. Thirty-four vendors are awarded under this agreement that supplies baseball, basketball, football, soccer, softball, swimming and diving, wrestling, weightlifting, and cheerleading including uniforms and spirit wear.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 17-07-061-4 for Athletic Supplies and Equipment for the first one-year extension term with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background:  This is a non-exclusive contract which includes two vendors and provides the ability to place or replace security cameras and supporting equipment as needed throughout the Carrollton-Farmers Branch Independent School District.  Once the district-wide security assessment is complete, there may be a need to rebid this item to align with the recommended placement or type of equipment.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 16-16 for Security Cameras and Installation for the second extension with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Background:   Renewal of the Master Services Agreement provides for annual maintenance and enhancement updates for the TEAMS Business Information System [BIS] including but not limited to Benefits, Payroll, Applicant, and Budget modules for the 2018-2019 school year (September 1, 2018, through August 31, 2019).  This agreement also provides for annual maintenance and enhancement updates for the TEAMS Student Information System [SIS] including but not limited to Enrollment, Attendance, Grading, Special Programs, Parent Self-Serve, and PEIMS modules for the 2018-2019 school year (September 1, 2018, through August 31, 2019).

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the TEAMS Master Services Agreement for 2018-19 from Frontline Education as presented.

Description:  Background:  The District operates 52 miles of private fiber optic cable for its Wide Area Network (WAN) connecting all District campuses and facilities to the Network Operations Center (NOC) and uses a cabling locate and repair service to help prevent damage and to repair damage to the fiber when it does occur.  During the June 7, 2018, Board meeting the Board approved the exercise of a one year extension to a contract with Fulcrum Consulting to provide locate and repair services. Administration is seeking approval for the purchase of services at a cost of $70,254.24. This type of expense is now eligible for reimbursement through the Federal E-rate program, and the District has received preliminary approval for reimbursement of 80% of the cost.  The District will have to pay the full cost of the purchase, submit proof of the expense, and then E-rate will issue a reimbursement to the District. Because reimbursement is not guaranteed, the full cost of the expense has been submitted for approval.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of cabling fiber location and repair services from Fulcrum Consulting under the terms and conditions of RFP 16-27 for Cabling Fiber Locate and Repair Services.

Description:  Background:  In accordance with Board Policy CH (LOCAL), budgeted purchases valued over $25,000, but not exceeding $50,000, shall be reported to the Board in a timely manner.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accept the Purchasing Report as submitted.

Description:  Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments and tax office reports.   

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accept the financial reports as presented.

Description:  Background:  This is a non-exclusive contract which provides as-needed purchases of library media, print, and digital supplies and repairs to be utilized by the libraries throughout the Carrollton-Farmers Branch Independent School District. Purchases from the recommended vendor list may include items such as library books, ebooks, audio books, library supplies, and digital resources.  This agreement includes 26 vendors that offer a variety of books, magazines and supplies to support the libraries. This agreement accommodates both digital and physical media, as well as classroom reader sets and periodicals.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-08-141-4 for Library Media, Print, Digital Supplies, and Repairs for the first one-year extension term with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Background:  As an employer in the State of Texas, the District is required to provide unemployment insurance as mandated by State law. To accomplish this mandate, the District has exercised its option to procure this service by participating in an interlocal agreement with another local agency as defined in Texas Education Code §44.031. The Texas Association of School Boards (TASB) qualifies as a local government entity under this provision and extends an invitation to school districts to provide this service. CFB ISD has procured unemployment insurance from TASB since 1980.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the extension for the Interlocal Participation Agreement with Texas Association of School Boards (TASB) Risk Management Fund for the purchase of unemployment insurance in an anticipated amount of $76,273.  It is also recommended that the Board delegates to the Superintendent or his designee the authority to negotiate and execute any required contract or agreement documents.

Description:  Background:  PLATO is the online provider for course recovery for high school students who have failed a semester of a course. This safety net enables students to recover credit for a course and thus remain on target to graduate with their class. All four comprehensive high schools, as well as the alternative centers, utilize this program.  This product is available exclusively from Edmentum.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of the PLATO learning license renewal at a cost of $53,202.50 for the first one-year extension term with the recommended vendors and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract. 

Description:  Background:  This is a non-exclusive contract which provides as-needed purchases of groceries and catered foods throughout the Carrollton-Farmers Branch Independent School District.  This agreement allows for campuses and departments to purchase prepared and catered foods for authorized meetings and events funded with any budgeted funds. This agreement includes a variety of local vendors, stores and restaurants that offer a myriad of cuisines to fulfill the needed variety to support all events.  Most of these include delivery, which provides convenience to our campuses and departments, whereas others offer pick-up service, which provides flexibility for last minute purchases. Spending under this agreement for 2017-2018 totaled $419,506.48.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 16-01 for Groceries and Catered Foods for the third extension with the recommended vendors and authorizes the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Background:  This is a non-exclusive contract which provides as-needed purchases of groceries and catered foods throughout the Carrollton-Farmers Branch Independent School District.  This is a supplemental agreement to RFP 16-01 which allowed CFB ISD to add vendors that were requested by campuses and departments, replace vendors that elected not to renew from the previous agreement and include additional cuisine offerings to satisfy instructional needs and authorized celebrations.  This agreement is primarily used to supply food items for meetings, but it also supports instructional efforts for food preparation for our vocational kitchens, such as Café Smith. Spending under this agreement for 2017-2018 totaled $38,007.59.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 16-13 for Groceries and Catered Foods for the second extension with the recommended vendors and authorizes the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held August 16, 2018, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the regular meeting held August 16, 2018, as presented.

Description: 
Background:  On August 16, 2018, the Board of Trustees ordered a bond election to be held on November 6, 2018.  The School District normally contracts with the Dallas County Elections Administrator to administer many aspects of the election as it relates to CFB ISD Dallas County voters.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the election services agreement with the Dallas County Elections Administrator as presented or approve an election services agreement that is substantially similar in form and content.

Description:  Background:  On August 16, 2018 the Board of Trustees ordered a bond election to be held on November 6, 2018.  For an election held on the November uniform election data, the school district normally contracts with the Denton County Elections Administrator to administer many aspects of the election as it relates to C-FB ISD Denton County voters.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the election agreement and contract for election services with the Denton County Elections Administrator as presented or approve an election services agreement that is substantially similar in form and content.

Description:  Background:  In the spring of 2018, CFB planned for an expanded number of PreK classrooms with regard to curriculum materials, furnishings, and manipulatives for students (i.e. blocks, dolls, classroom materials, etc.).  We purchased for the projected need, and we planned for three additional classroom sets.  In the spring, we had to add a PPCD section due to a high number of qualifying students.  With our enrollment this fall, we are projecting the need to add five PreK classrooms: two at Freeman, one at Riverchase, one at Good, and one at Kent.  We had 90+ students who were late enrollees or who were late to pay the deposit for the Pay-For-PreK program.  Due to this unforeseen higher number of enrollees than projected, the District needs to purchase three sets of materials for our current needs, both furniture and curriculum materials, to outfit the additional classrooms.  While this is late notice, it is our recommendation to place this item on the September Board agenda so that students and teachers have the materials needed as soon as possible.  Additionally, we recommend that we purchase two additional sets of PreK materials as we have students who continue to enroll in PreK and students who continue to qualify for PPCD throughout the year.  Purchasing is working on the quote for this purchase.  The purchase will be made from 2018-19 local funds.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Pre-K and Kindergarten classroom and instructional furniture and supplies not to exceed $100,000.00.

Description: 
Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees determines whether to take action on matters discussed in Closed Meeting regarding real property.