March 5, 2026 at 7:00 PM - Regular Meeting

Description: 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of March 5, 2026
    a.  Proposed Budget Amendments for Official Budgets- none 

2.  Monthly Financial Statements as of January 31, 2026
     a.  Unaudited Financial Summary Reports for General Fund, Food Service Fund, & Debt Service Fund including:    
        i.    Prior Year - YTD Actual Revenue and Expenditures
       ii.    Prior Year - Year-End Actual Revenue and Expenditures
      iii.    YTD Percentage of Prior Year Actual
      iv.    Current Year - YTD Actual Revenue and Expenditures 
       v.    Current Year - Amended Budget
      vi.    YTD Percentage of Budget

     b.  Unaudited Special Revenue Financial Summary including:
      i.    Fund, Fund Descriptions, and NOGA ID
     ii.    Begin and End Date of Award
    iii.    Grant Award Total
    iv.    Prior Year Actual Grant Expenditures
     v.    Current Year YTD Actual Grant Expenditures
    vi.    Percentage of Total Award
        
 c.  Capital Projects 2023 Bond Program including:
     i.    Original Budget
     ii.    All Prior Years FY Activity
    iii.    2024-2025 FY Activity
    iv.    2025-2026 FY Activity
     v.    Total Activity
    vi.    Percentage Complete
   vii.    Encumbered Balance
  viii.    Remaining Project Budget
    ix.    Total Projected Project Cost

3.  Investment Report Fund Overview as of January 31, 2026

4.    Tax Office Reports for the month of January 2026
        a.  Year-to-Date Collection 2025-26 Report for January
        b.  Refunds of over $500 for Board Approval for January - Yes      

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for January 2026.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from January 1, 2026, through January 31, 2026.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of January 1, 2026, through January 31, 2026, as presented. 
 

Description:  The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended November 30, 2025. 

Recommendation: It is recommended that the Board of Trustees accept the Quarterly Investment Report for the quarter ended November 30, 2025, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries. The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public. The current list was posted on the Library Media Services website on February 2, 2026, and, as of the board meeting, will have been publicly available for viewing for 31 days. There are no objections to any
of the titles.

Funding source: General Budget Funds will be utilized for this purchase.
The library book selections will be added to the consent agenda on a monthly basis. This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month. The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  This contract establishes the framework for administering the May 2, 2026, Joint Election, ensuring cost-sharing, election integrity, and compliance among all participating entities. The Dallas County Elections Department (DCED) will manage ballot processing, polling locations, and legal requirements, while CFBISD retains responsibility for its own election orders and legal documentation. 

Voters will use ES&S ExpressVote Universal Voting Systems for casting ballots. Ballot testing will occur on March 13, 2026. An attorney from Walsh Gallegos will be overseeing the ballot testing on behalf of CFB to ensure the electronic ballot looks the same as the paper ballot.
Early voting will take place from April 20-28, 2026. On Election Day, Saturday, May 2, 2026, the following CFBISD campuses will serve as voting locations: Stark Elementary, Blanton Elementary, La Villita Elementary, Freeman Elementary, Field Middle School, and Polk Middle School. The deadline for canvassing the election results is May 13, 2026.

Recommendation: It is recommended that the Board of Trustees approves the Election Services Contract from the Dallas County Election Administrator as presented.
 

Description:  This contract formalizes the administration of the May 2, 2026, Joint Election, ensuring cost-sharing, election integrity, and compliance among participating entities. The Denton County Elections Administrator will oversee ballot processing, polling locations, election personnel, and legal requirements, while CFBISD remains responsible for its own election orders and legal documentation. 

Voters will use the Hart InterCivic Verity Voting System for casting ballots. The tentative date for ballot testing is March 13, 2026. The voting locations will be finalized on or about March 6, 2026.

Early voting will take place from April 20-28, 2026.  The deadline for canvassing the election results is May 13, 2026.

Recommendation: It is recommended that the Board of Trustees approves the Election Services Contract from the Denton County Election Administrator as presented.
 

Description:  Priority #5: Optimize All Available Resources
This purchase is a renewal of the Laserfiche document management and retention software solution. This document management system is used District-wide and interfaces with several software programs within the District. The District will utilize the BuyBoard Cooperative to procure the renewal from DocuNav Solutions.

Funding will be from the general operating budget at a cost of $170,841.40. This year’s renewal cost was reduced by $48,837 after having multiple discussions with DocuNav Solutions.

This renewal will be the final year of a three (3) year agreement. The District will bring it to the Board for renewal next year.  The District requested proposals in 2020 and DocuNav was awarded the contract. This renewal be the 6th year of usage and the final year of the current 3-year agreement.

Recommendation: It is recommended that the Board of Trustees approves the renewal of DocuNav (Laserfiche) and authorizes the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
The Administration recommends that the CFBISD Board of Trustees approve the arming of staff members based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted "good cause exception". Each staff member has completed extensive training and successfully fulfilled all requirements of the Level III Texas Department of Public Safety conversion program. A list with the recommended staff members is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approves the listed staff members to be armed, based on House Bill 3 and CFBISD's adopted "good cause exception".
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This proposed purchase is for six hundred fifty (650) HP Fortis G1i Chromebooks to be issued to students as replacements for unrepairable or lost devices throughout the District. Quotes were solicited from multiple vendors but due to potential price increases no vendor could commit to pricing for a March purchase. Using the lowest cost quote that was received, the Technology team is asking for approval of a Not-to-Exceed amount of $265,000 and will re-solicit quotes to determine the best purchasing option among the refreshed quotes. The requested Not-to-Exceed amount was determined by using the pricing from the lowest cost quote that was available prior to the Board meeting plus a contingent amount if costs do increase.

The funding source is general funds.

Recommendation:  It is recommended that the Board of Trustees approves the purchase of student chromebooks and authorizes the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District.
 

Description:  Priority #2: Optimize Facility, Safety and Security Infrastructure
These are Greenheck Exhaust Fans and Installation is through EMA. These are replacement units for 2023 Bond Projects:
Bush Students/Staff, La Villita Students/Staff, Landry Students/Staff, Ranchview Students/Staff, Freeman Students/Staff

The funding source is $1,000,000 of 2023 Bond Funds

Recommendation: It is recommended that the Board of Trustees approves the purchase of exhaust fan replacements and authorizes the Superintendent, or her designee, to execute purchases and contracts in the best interest of the District.

 

Description:  Priority #2: Optimize Facility, Safety and Security Infrastructure
This purchase is for furniture at the Turner High School renovation project. The scope of work will include materials, site preparations and installation.  Equipment and services will be procured using various vendors from local contracts and cooperatives.  

Subtotal of quoted items:               $2,424,381.63
Allowance for library furniture:        $500,000.00___
Total requested authorization:        $2,924,381.63

The funding source is 2023 Bond Funds.

Recommendation: It is recommended that the Board of Trustees approves the purchase of furniture from various District-approved vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

The funding source is all local, state, and federal funding sources.

This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District.
 

Description:  McWhorter was identified for school improvement, and TEA regulation requires that a public hearing be held and that the board be informed of and approve of an improvement plan. This task is required to be completed by March 20th.

Recommendation: It is recommended that the Board of Trustees approves the Targeted Improvement Plan for McWhorter Elementary.
 

Description:  Policy Update 126 is based almost exclusively on legislation from the 89th Regular Legislative Session. Details are attached and have been reviewed by the policy subcommittee.

Recommendation: It is recommended that the Board of Trustees approves the update as presented.
 

Description:  It is recommended that student outcome goals be added to Policy AE (LOCAL), Educational Philosophy

Recommendation: It is recommended that the Board of Trustees approves the changes to AE (LOCAL) as presented.
 

Description:  Priority #2: Optimize Facility, Safety and Security Infrastructure
This purchase is for fencing at Blanton Elementary School.   The scope of work will include materials, site preparations and installation.  The estimated purchase is not to exceed $375,000 with 20% project contingency and will come from 2023 Bond funding.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of perimeter fencing for Blanton Elementary and to delegate authority to the Superintendent, or her designee, to execute purchases and contracts in the best interest of the District.
 

Description:  Winter Storm Fern 2026: Due to inclement weather, below-freezing temperatures, and hazardous road conditions, Carrollton Farmers Branch ISD closed schools for January 26, 27, 28, and 29, 2026.

TEA requires a minimum of 75,600 instructional minutes, while minimizing disruption to students and staff. The academic calendar did not include two days of banked instructional minutes, so the district added five instructional minutes to the end of the school day beginning February 9, 2026, to continue through the remainder of the 2025-2026 school year. This recovers two of the four instructional days missed. 

The remaining two missed instructional days can be addressed by submitting a Missed School Day Waiver. This approach preserves April 3 as a designated bad weather day in case it is needed.

Secondly, when school is held but attendance falls at least 10 percentage points below the district’s or campus’s prior-year average attendance rate due to inclement weather, health, or safety-related issues, the district may apply for a waiver to exclude that day from Average Daily Attendance (ADA) and Foundation School Program (FSP) funding calculations in accordance with guidance from the Texas Education Agency.
Due to the severe weather in January, student attendance on certain instructional days declined significantly, falling more than 10 percentage points below the district’s prior-year average attendance rate of 94.1%. Attendance rates for the affected dates were as follows:
January 23: 82.42%
January 30: 83.55%
Based on these figures, the district meets the threshold to request consideration for a waiver.

Recommendation: It is recommended that the Board of Trustees approves the Missed School Days and Low Attendance Waivers as presented.
 

Description:  It is recommended that, in accordance with Texas Education Code Section 21.210(c) and 19 Texas Administrative Code Section 249.14(j), the Board approve a finding that no good cause exists for Leah Simmons’ abandonment of her 2 Year Term contract of employment, abandonment of her position, and attempt to resign from Carrollton Farmers Branch ISD without consent of the Board or designee on January 16, 2026, which was after the 45 day penalty free resignation deadline and less than 30 days before the first day of instruction for the 2025-20 school year.
 
It is recommended that the Board submit a written complaint with the information required by 19 Texas Administrative Code 249.14(j) to the Texas Education Agency Educator Certification Division/State Board for Educator Certification seeking sanctions for Leah Simmons’ abandonment of her employment contract.
 

Description:  It is recommended that, in accordance with Texas Education Code Section 21.210(c) and 19 Texas Administrative Code Section 249.14(j), the Board approve a finding that no good cause exists for Liza Serna’s abandonment of her 2 Year Term Contract of employment, abandonment of her position, and attempt to resign from Carrollton Farmers Branch ISD without consent of the Board or designee on January 20, 2026, which was after the 45 day penalty free resignation deadline and less than 30 days before the first day of instruction for the 2025-2026 school year.
 
It is recommended that the Board submit a written complaint with the information required by 19 Texas Administrative Code 249.14(j) to the Texas Education Agency Educator Certification Division/State Board for Educator Certification seeking sanctions for Liza Serna’s abandonment of her employment contract.