November 6, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as of November 6, 2025
    a.  Proposed Budget Amendments for Official Budgets-None 

2.  Budget Summary Year-to-Date as of September 30, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan
        ii.    2025-26 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Investment Report Fund Overview as of September 30, 2025

4.  Tax Office Reports for the month of September 2025
        a.  Year-to-Date Collection 2025-26 Report for September
        b.  Refunds of over $500.00 for Board Approval for September - None

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for September 2025, as presented.

Description:  The attached report is a summary of purchases valued over $25,000 but not exceeding $100,000 made from September 1 through September 30, 2025.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of September 1, 2025, through September 30, 2025, as presented. 

Description:  Priority #5: Optimize All Available Resources
 Each year after the tax rate is adopted, Texas Tax Code 26.09(e) requires the district Tax Assessor to perform the following:

1)    Calculate the tax imposed on each property included on the appraisal roll
2)    Enter the amount of tax in the appraisal roll
3)    Submit the information to the school board for approval

Approval of the Appraisal Roll constitutes the Taxing Unit’s Tax Roll.  The amount of tax to be collected for the 2025 tax year is $307,427,719.

The 2024 annual tax collection reports are attached for submission to the Board of Trustees as required by Section 31.10(b) of the Texas Property.

Recommendation: It is recommended that the Board of Trustees approve the Tax Roll for the 2025 year and approve the reports, as presented
 

Description:  Priority #1: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds.  In addition to the quarterly report required by law and signed by the district’s investment officers, a comprehensive report on the investment program and activity shall be presented annually to the Board, per Board Policy CDA (LOCAL). The annual investment report includes the District’s investment transactions required by the PFIA for the year ended August 31, 2025. 

Recommendation: It is recommended that the Board of Trustees approve the annual Investment Report for the year ended August 31, 2025, as presented.

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended August 31, 2025. 

Recommendation: It is recommended that the Board of Trustees accept/approve the Quarterly Investment Report for the quarter ended August 31, 2025, as presented.

Description:  Priority #5: Optimize All Available Resources
To achieve the District’s goal of investment diversification, Carrollton-Farmers Branch ISD will approve the investment brokers/dealers listed in the attachment as authorized investment brokers/dealers for District funds.

Recommendation: It is recommended that the Board of Trustees approves and execute the Resolution to approve certain Investment Brokers/Dealers, as presented.

Description:  Priority #5: Optimize All Available Resources
In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds. 

Recommendation: It is recommended that the Board of Trustees approve the Resolution Designating Investment Officers for the Carrollton-Farmers Branch Independent School District, as presented.
 

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act (PFIA) requires the District to review its investment policy at least annually.  The District’s investment policy is defined in Board Policy CDA (LEGAL) "Other Revenue: Investments," and the District’s investment strategies are defined in Board Policy CDA (LOCAL) "Other Revenue: Investments."  

This year, the District has no proposed changes.  

Recommendation: It is recommended that the Board of Trustees execute the resolution adopting and reviewing the investment policy of the Carrollton-Farmers Branch Independent School District, as presented.

Description:  Priority #5: Optimize All Available Resources
In accordance with Board Policy CDA (LEGAL) Other Revenue: Investments, all District investment officers must complete initial and ongoing investment training requirements from Board-approved investment training providers. 

The independent sources of instruction relating to investment responsibilities were reviewed by the Audit Committee and are being recommended for approval as presented in the attached resolution.

Recommendation: It is recommended that the Board of Trustees approve and execute the resolution approving independent sources of training relating to investment responsibilities, as presented.

Description:  Priority #4: Optimize Social and Emotional Health of All Students
To continue the agreement for the Youth & Family Center, the school-based health center at Vivian Field Middle School. The agreement will formalize the provision of school-based physical healthcare and support services for students and their families. The collaboration between CFBISD and Parkland Health utilizes an integrated, multidisciplinary team approach to help students achieve optimal health status, thereby maximizing their school performance. CFBISD provides the facility, maintenance, utilities, and Parkland Health provides staff, equipment, supplies, and other resources for the operation of the Youth and Family Center at Vivian Field Middle School.

Recommendation: It is recommended that the Board of Trustees approve the Interlocal Agreement between CFBISD and Dallas County Hospital District, as presented.

Description: 

Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries.  The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public.  The current list was posted on the Library Media Services website on October 2, 2025, and, as of the board meeting, will have been publicly available for viewing for 31 days.  There are no objections to any of the titles.

General Budget Funds will be utilized for this purchase. 
The library book selections will be added to the consent agenda on a monthly basis.  This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month.  The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the listed recommended library books for school library collections, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
The Administration recommends that the CFBISD Board of Trustees approve arming the following staff members based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted "good cause exception". Each staff member has completed extensive training and successfully fulfilled all requirements of the Level III Texas Department of Public Safety conversion program. List with the recommended staff members is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approve the listed staff members to be armed, based on House Bill 3 and CFBISD's adopted "good cause exception".

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Education Agency has initiated the review and adoption process for K-12 Mathematics instructional materials as part of the Instructional Materials Review and Adoption (IMRA) Cycle 2026. Attached are the proposed District Textbook Adoption Committee roster and the schedule of meeting dates for this adoption process. The committee will be responsible for conducting a comprehensive evaluation of available instructional materials and recommending the most effective resources to support high-quality instruction aligned with the Texas Essential Knowledge and Skills (TEKS).

Recommendation: It is recommended that the Board of Trustees approve the Textbook Committee and Timeline, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be used for these purchases.  
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal Funding Sources may be used for these purchases.
This RFP is ongoing, with new vendors awarded monthly.   

Recommendation: It is recommended that the Board of Trustees approve
the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal funding sources may be used for these purchases.
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This software is for daily operations. This product provides the best balance of features and cost-effectiveness for our specific needs.  This year we are paying more with Transact as we have added the Dispatch Module and EZA2B parent notifications. This helps with daily functions such as tracking vehicles, notifying parents when routes are late, and staff management. This will benefit the district, the community, and the department in various ways.

General Funds in the amount of $108,967.00 will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the renewal of TransAct Software and delegate authority to the Superintendent, or her designee, to execute purchases and contracts in the best interest of the District, as presented.  

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for furniture at multiple campuses for bond renovation projects.  The scope of work will include materials, site preparations and installation.  Equipment and Services will be procured using various vendors from local contracts and cooperatives.  

The estimated purchase is not to exceed $5,500,000 and will come from all available funding sources.  

Recommendation: It is recommended that the Board of Trustees approve the purchase of furniture from various District-approved vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Renovations Package #7.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at the November 2, 2023 meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Jackson Construction as the most qualified Construction Manager at Risk (CM-R), approved on June 5, 2025, Agenda Item #5.AQ

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
___________________________________________________________Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Jackson Construction to perform the necessary construction services to renovate two school sites, which make up Package #7 of the Bond 2023 initiative.  This approval included the execution of a base agreement between the District and Jackson Construction to provide construction management services for this work. 

Approval of Amendment No. 1 will amend the base contract to establish a guaranteed maximum price (GMP) for these renovation projects as $10,094,389.00. This work will include renovations at McKamy ES and McWhorter ES.  

Total project costs exclude architect and engineering fees, geotechnical investigation and related fees, materials testing, inspections, site surveys, printing, and any other miscellaneous fees outside the CMAR's responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve GMP Amendment 1 for Renovation Package 7 to the base Construction Manager at Risk contract #2023-10-050 with Jackson Construction.

Description:  Priority #5: Optimize All Available Resources
Shop-Service Truck
Our mechanic shop had two service trucks, however we are operating with one service truck at this time. Last school year our second service truck was involved in a traffic accident and it was totaled. We need this second truck for our mechanic to tend to the needs of the district. 

14-Passenger Buses
CFB currently uses 8-passenger blue non-CDL buses to transport our students between schools. It is our preference to change over to a larger bus size to reduce the number of routes

54-Passenger Buses
CFB currently utilizes 54-passenger buses for transport of special needs students. It is our preference to remain with this size bus

77-Passenger Buses
The majority of 77-passenger buses in CFB fleet are either International or Thomas Built. Among the vendors submitting a quote, Longhorn produces International buses and Thomas produces Thomas Built buses.

White Fleet Additions
The standard life expectancy of a white fleet service vehicle is 12 years or 100,000 miles. Almost 1/2 of our inventory is approaching or has surpassed 12 years in service. Our inventory includes vans and trucks that have reached their age of useful life and need replacing. This purchase will provide for the replacement of seven (7) Transit-350 service vans and one (1) F-350 service truck. All District staff and students will benefit from the updating of the district’s white fleet under this planned purchase.  Eight (8) vehicles will also be removed from the fleet to eliminate ongoing repair cost. Competitive quotes were solicited from vendors under the BuyBoard Purchasing Cooperative.

General Budget Funds will be utilized for this purchase.
White Fleet: Not to exceed $500,000,
Buses and Service Truck: Not to exceed $1.3 million.

Recommendation: It is recommended that the Board of Trustees approve the purchase of buses and white fleet as presented and to delegate authority to the Superintendent, or her designee, to execute contracts and purchases in the best interest of the District, as presented.

Description:  The May 2023 bond election approved by voters totaled $716 million in bond funding. Since the election, enrollment has declined and four CFB campuses have been consolidated. Those four schools had $131.5 million budgeted as part of bond funding. That funding is accessible and can be used to help students—while honoring the intent of the bond—in ways supported by the public.

Description:  Priority #2: Optimize Facility, Safety & Security, And Infrastructure to Adapt to Student Needs
In June of 2023, RFQ 2023-05-043 for Architectural Services was brought before the Board, and a pool of architects was approved. RFQ 2023-05-043 was subsequently extended for the second time in June 2025, and we have selected Corgan from this pool to provide architectural services for Early Childhood Additions at Thompson Elementary and Las Colinas Elementary. 

Construction Budget:                  $24,700,000

Design Fee:                                $1,729,000
Design Contingency:                  $560,000        
Requested Authorization:           $2,289,000

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the architectural firm Corgan to provide architectural services for the Early Childhood Additions at Thompson Elementary and Las Colinas Elementary as part of the 2023 bond projects and authorize the Superintendent or her designee to negotiate and execute contracts in the best interest of the District, as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In June of 2023, RFQ 2023-05-043 for Architectural Services was brought before the Board, and a pool of architects was approved. RFQ 2023-05-043 was subsequently extended for the second time in June 2025, and we have selected Corgan from this pool to provide architectural services for Renovations at Bush Middle School and Polk Middle School. 

Construction Budget:                  $31,798,000

Design Fee:                                $2,111,870
Design Contingency:                  $560,000        
Requested Authorization:           $2,611,870

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the architectural firm Corgan to provide architectural services for renovations at Bush Middle School and Polk Middle School as part of the 2023 bond projects and authorize the Superintendent or her designee to negotiate and execute contracts in the best interest of the District, as presented.