August 7, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as of August 7, 2025
    a.  Proposed Budget Amendments for Official Budgets - None

2.  Budget Summary Year-to-Date as of May 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan Budget
        ii.    2024-25 Expenditures
        iii.    Balance
        iv.    Percentage of Budget Expended

3.  Outstanding Investments as of May 31, 2025 

4.    Tax Office Reports for the month of May 2025
        a.  Year-to-Date Collection 2024-2025 Report for May
        b.  Refunds of over $500 for Board Approval for May - None 

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for May 2025.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from May 1, 2025, through June 30, 2025.

Recommendation: It is recommended that the Board of Trustees accept the Purchasing Report for the period of May 2025 through June 2025 as presented. 

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended May 31, 2025. 

Recommendation: It is recommended that the Board of Trustees approve the Quarterly Investment Report for the quarter ended May 31, 2025, as presented.

Description:  Consider matters pursuant to the Texas Education Code (TEC), Chapter 49, Subchapters A and D, and rules adopted by the Commissioner of Education as authorized by the TEC, 49.006 including authorizing the Board President, Board Secretary and the Superintendent of the Carrollton-Farmers Branch ISD to execute any documents necessary to accomplish the purpose of reducing its local revenue level to a level not to exceed the level established under TEC, 48.257 for the school year for Carrollton-Farmers Branch ISD. 

The District is required to sign and submit a contract that informs the state which option has been chosen to reduce its local revenue level for the 2025-26 school year.  There are five (5) options available to reduce local revenue levels.

Option 1 - Consolidate with another district,
Option 2 - Detach property,
Option 3 - Purchase attendance credits from the state,
Option 4 - Contract to educate nonresident students, and/or 
Option 5 - Consolidate tax bases with another district  

Staff recommends electing Option 3 to achieve the required local revenue level for the 2025-26 school year.

For the 2025-26 school year, we are requesting delegation of contractual authority to obligate the school district under Texas Education Code (TEC) §11.1511(c)(4) to the Superintendent, solely for the purpose of obligating the District under TEC, 48.257 and TEC, Chapter 49, Subchapters A and D, and the rules adopted by the Commissioner of Education as authorized under TEC, 49.006. This includes approval of the Agreement for the Purchase of Attendance Credits. (Netting Chapter 49 Funding)

TEA requires all districts classified as a "Chapter 49 district" to execute an agreement each year.

Recommendation: It is recommended that the Board of Trustees authorize the Board President, Board Secretary, and the Superintendent to execute Chapter 49 documents, including the attached Agreement for the Purchase of Attendance Credits.

Description:  Priority #5: Optimize All Available Resources
The District receives donations from a variety of sources including parents, PTA’s, area businesses, and other groups.  Many organizations within the District benefit from donations, such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose of each donation.

The total value of donations for the period January - July 2025 is $190,588.91.    

Recommendation: It is recommended that the Board of Trustees approve and accept the donations made to the District as presented.    

Description:  Priority #5: Optimize All Available Resources
This agreement will allow Leasor Crass Law Firm to be added to the District’s pool of Professional Services vendors to be utilized to assist and protect the District.

Funds from the General Budget will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the agreement with Leasor Crass Law Firm for Professional Services and delegate authority to the Superintendent, or her designee, to execute agreements and contracts in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
TASB Policy Services has presented Policy Update 125 for the Board's consideration. As per Board Policy BF (LOCAL), it is within the responsibility of the majority of the Board to adopt or amend policies during regular or special meetings. This is provided that adequate advance written notice of the proposed changes has been provided to Board members and the changes have been included on the meeting's agenda.

NOTE: Policy BDAA(LOCAL) as presented in Update 125 has been modified by the District and will be provided to TASB Policy Services in lieu of the version originally included in Update 125. Modified version is attached for review.

Recommendation: It is recommended that the Board of Trustees approve TASB Policy Update 125, with modifications to BDAA(LOCAL), as presented.

Description:  As per Board Policy BF (LOCAL), it is within the responsibility of the majority of the Board to adopt or amend policies during regular or special meetings. This is provided that adequate advance written notice of the proposed changes has been provided to Board members and the changes have been included on the meeting's agenda.

Recommendation: It is recommended that the Board of Trustees approve modifications to Policy DEC(LOCAL) as recommended by TASB Policy Services.

Description:  Recently approved HB121 requires the reevaluation and renewal of the Good Cause Exception on an annual basis. 

Recommendation: It is recommended that the Board of Trustees approve the Good Cause Exception Resolution, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This interlocal agreement and extension is for School Resource Officers (SRO) provided by the City of Irving , City of Carrollton, and City of Farmers Branch Police Departments. The District and the City split the cost of officer salaries to provide protection for our students at CFB campuses.

Recommendation: It is recommended that the Board of Trustees approves the interlocal agreement for School Resource Officers for the 2025-2026 school year and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board. It outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP). The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective educational program.

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Denton County Juvenile Board. It outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP). The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective educational program.

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the Denton County Juvenile Board and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase provides tuition for special education students with auditory impairment to receive services from the Dallas Regional Day School Program for the Deaf (DRDSPD). These services were provided through a previously approved shared services agreement (SSA) between the District and DRDSPD.   Under this agreement, students identified with auditory impairment attend the regional day school program on a part or full-time basis.  Full-time students are transported to DRDSPD, while other students receive itinerant deaf education services on a part-time basis on Carrollton Farmers Branch campuses.  This agreement provides services to not-yet-school-age children as well. These services may increase or decrease due to in-district or out-of-district transfers.

The projected cost for the 2025-2026 is estimated not to exceed $275,000 and will be funded by the Special Education Budget.
This is a renewal of the Agreement. This agreement has been in place for several years.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of the Shared Services for Dallas Regional Day School Program for the Deaf and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This item requests approval of 2025-2026 administrator appraisers for the Texas Teacher Evaluation and Support System (T-TESS), the teacher appraisal system approved for the District. All T-TESS appraisers have completed and/or provided evidence of the credentials required to perform the duties and responsibilities of a T-TESS appraiser as required by the Texas Education Agency. In accordance with Board Policy DNA (LEGAL) and DNA (LOCAL), we respectfully submit the comprehensive list of administrators for Board approval as T-TESS appraisers who possess the required credentials to perform the responsibilities of an appraiser within the CFBISD.

Recommendation: It is recommended that the Board of Trustees approve the comprehensive list of T-Tess Administrative Appraisers as provided.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Board of Trustees has annually approved the administrator and teacher T-TESS Appraisal Calendar. The calendar will outline the timeline for the appraisal process for the 2025-2026 school year.

Recommendation: It is recommended that the Board of Trustees approve the T-TESS Appraisal Calendar as presented.

Description:  Priority #5: Optimize All Available Resources
Background: The U.S. Department of Agriculture (USDA) and S. B. No 1566 require that school districts allow students to utilize a prepaid meal account to purchase cafeteria meals and that the district’s Board of Trustees adopt a written, grace period policy regarding the use of the meal accounts to accommodate students who exhaust their meal account balance and methods by which parents of those students are notified. 

No changes to the current charging policy are proposed for school year 2025-2026.   

Recommendation: It is recommended that the Board of Trustees approve the existing grace period for 2025-2026 school year, as presented.

Description:  Priority #5: Optimize All Available Resources
Student Meal Pricing:  
- Lunch: Student Nutrition would like to maintain the paid lunch price of $3.75 for school year 2025-2026.
-Breakfast: Student Nutrition eliminated paid student breakfast cost in school year 2024-2025.  Student Nutrition is recommending the continuation of providing free breakfast to all students in school year 2025-2026.  

Reduced Meal Pricing: Student Nutrition's recommendation is to keep reduced student lunch prices at $0.00 for school year 2025-2026.

Adult Meal Pricing: Student Nutrition's recommendation is to keep adult meal prices at a la carte pricing for school year 2025-2026.

Recommendation: It is recommended that the Board of Trustees approve the current prices for the 2025-2026 school year, as presented.

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
In June of 2023, RFQ 2023-05-043 for Architectural Services was brought before the Board, and a pool of architects was approved. RFQ 2023-05-043 was subsequently extended for the second time in June 2025, and we have selected Corgan from this pool to provide architectural services for the Grimes Education Center/Bea Salazar Learning Center replacement project. Currently these two Centers are housed at separate facilities.  The replacement project will house both Centers in the same facility.

Construction Budget:            $19,420,000

Design Fee:                            $1,213,750
Design Contingency:                 $339,850        
Requested Authorization:       $1,553,600

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the architectural firm Corgan to provide architectural services for the Grimes/Salazar replacement project as part of the 2023 bond projects and authorize the Superintendent or her designee to negotiate and execute contracts in the best interest of the District. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with the Carrollton Elementary School Replacement project.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at October 3, 2024 meeting of the Board of Trustees, Agenda Item #5.H.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently successfully negotiated with Jackson Construction as the second respondent for Construction Manager at Risk (CM-R), approved at the November 7, 2024, Agenda Item #6.C.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated, in tandem, with District personnel and contracted architects, to ensure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

Approval of Amendment No. 1 will amend the base contract to establish a preliminary guaranteed maximum price (GMP) for an initial phase of this project as $2,196,838.00. This initial phase will include the procurement of temporary portables and supporting infrastructure supporting  the Carrollton Elementary School Replacement project.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing, and any other miscellaneous fees outside of the CMAR responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve Amendment No.1 to the base Construction Manager At-Risk Contract with Jackson Construction for an initial phase of their contracted scope of work on the Carrollton Elementary School Replacement.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract which provides for as-needed purchases of transportation parts to repair or maintain District Vehicles.  

Purchases from this contract will come from the general operating budget.
This is the fourth (4) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-05-028 for Transportation Parts with the attached vendors and authorize the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides for depository services for the Carrollton-Farmers Branch Independent School District.  Section 45.205 of the Texas Education Code states that notices must be mailed to all banks within the district's boundaries.  Thirty-eight proposals were mailed out, with the District receiving two (2) responses for these services.  The District’s committee evaluated the responses and determined that Wells Fargo be awarded in the best interest of the District.  The contract was for a term of two (2) years beginning September 1, 2023, and ending August 31, 2025, with an option to extend for two (2) additional two-year terms. 

Funding for this contract will be from the general funds account.
This is the first and only 2-year renewal.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-04-041 for Depository Services with the recommended Bank as attached and authorize the Superintendent or her designee to execute contracts and renewals within this RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract which provides for as-needed purchases of Technology Solutions, Products, and Services to be utilized throughout the Carrollton Farmers Branch Independent School District. 

Purchases made under this RFP will use local, state and federal funding sources.
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-04-042 for Technology Solutions, Products, and Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract which provides for as-needed purchases of Contracted Therapy Services to be utilized throughout the Carrollton Farmers Branch Independent School District. 

Purchases from this contract will come from the general operating budget.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $100,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.  
This is the fourth (4) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-05-026 Contract Therapy Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract which provides for as-needed products and services for the Career and Technical Program to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

Purchases made under this RFP will use local, state and federal funding sources.
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-06-044 Career Tech Products and Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District. 

Description:  Priority #5: Optimize All Available Resources
This is an exclusive service contract that provides for Armored Car Services throughout the District. Armored Car Services are required to pick up and transport District cash and checks to the bank depository.  This will be utilized district-wide.

The cost is projected to be less than $250,000 from general funds.
This is a new contract.

Recommendation: It is recommended that the Board of Trustees approve RFP 2025-05-072 for Armored Car Services with the attached vendor and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This is a non-exclusive contract which provides for as-needed purchases of Carpentry Supplies and Equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District.

Purchases will be funded through the general operational budget.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of 2022-05-023 Carpentry Supply and Equipment with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract for the purchase of custodial equipment and supplies utilized by the Custodial Department throughout the District, to maintain cleaning and sanitation.

Purchases from this contract will come from the general operating budget.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-05-024 for Custodial Supplies and Equipment and for the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the best interest of the District, as presented.  

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract which provides for as-needed purchases of athletic supplies and equipment to be utilized throughout the Carrollton Farmers Branch Independent School District. 

Purchases from this contract will come from various local, state, and federal funds.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-04-020 for Athletics Equipment & Supplies with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be used for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, state and federal funding sources may be used for these purchases.
This RFP is ongoing, with new vendors awarded monthly.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, state, and federal funding sources may be used for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This purchase is for the renewal of the Master Services Agreement between Frontline and CFBISD. Frontline Education provides licensing for various programs and modules throughout the District.  

These renewals will be for the 2025-2026 school year and will not exceed $1,200,000.00.  This amount will cover the authorization for any as-needed training, report services, or special programming.  Funding will be from the General Operations Budget.
This is a renewal for the 2025-2026 school year.  The District has used Frontline Technologies for over ten (10) years.

Recommendation: It is recommended that the Board of Trustees approve the renewal of Frontline Technologies and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Incident IQ is the software platform the District uses to operate the SOS/Work Order workflows and to track technology assets. The District has utilized this platform since 2021, and it still represents the best value to the District. This year’s renewal cost will be $109,475.04 and will be purchased after September 1st.

General Funds will be utilized for this purchase.
This is a renewal.  The use of this product started in 2021.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the Incident IQ renewal from Incident IQ and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for Imagine Learning, an online web-based technology platform to assist new incoming students in acquiring language. Newcomers are able to log in and learn through speaking, writing, reading, and listening, as it is tailored to their individual assessment results and goes at their own pace. This purchase will be utilized in K-5 throughout CFBISD for Imagine Learning English and K-5 campuses for the Spanish language. This Purchase will be funded through federal funds under the ESL Bilingual Materials local contract with the District. The estimated expense will be $105,000.00. The District has used this software since the 2021-2022 school year.

Federal funds will be utilized for this purchase.
Imagine Learning Software has been used since the 2021-2022 school year.

Recommendation: It is recommended that the Board of Trustees approve the renewal of Imagine Learning and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Excess workers’ compensation works to financially protect the self-insured employer for workers’ compensation claims that exceed the designated dollar limit.  Excess comp insurance covers all workers’ comp losses up to a specific dollar amount, which, for CFBISD, is $600,000.  CBFISD is self-funded for Workers' Compensation coverage, and claims are paid out of the Workers' Compensation budget.  Once an individual claim reaches $600,000, the excess insurance policy covers all expenses beyond this amount. 

This purchase is not projected to exceed $200,000.  This purchase will be made using the general fund.

Recommendation: It is recommended that the Board of Trustees approve the purchase of Excess Workers’ Compensation Insurance and authorize the Superintendent or her designee to execute renewals and contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In 2023 the District’s Technology team implemented a multi-faceted cybersecurity program (SOC SIEM) to protect the District’s technology resources. Included in the plan is the annual purchase of services to monitor and report system activity, maintain operating software, and optimize usage of the resources residing in the District’s Network Operations Center, or N.O.C. The annual renewable purchase which includes one-time transition fees of $19,600, if approved, will be purchased from CDW at a cost of $161,308.00 utilizing a Sourcewell contract.

General funds will be utilized for this purchase.
The use of this or similar services started prior to 2015.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the cybersecurity renewal from CDW and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.
 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students 
Chapter 37 of the Texas Education Code requires the Board of Trustees to adopt a Student Code of Conduct. The 2025-2026 CFBISD Student Code of Conduct (SCC) mirrors CFBISD Board Policy. The Student Code of Conduct provides information to parents, students, and administrators regarding standards of conduct, consequences of misconduct, and procedures for administering discipline.

Recommendation: It is recommended that the Board of Trustees approves the 2025-2026 Student Code of Conduct as presented.

Description:  Priority #1: Optimize Engaging and Discerning Learning
SB401 requires school boards to vote on an annual basis whether to allow non-enrolled students' participation in UIL activities. As outlined in current policy, FD(LOCAL) and FM(LOCAL), non-enrolled students are not eligible to participate in UIL activities.

Recommendation: It is recommenced that the Board of Trustees maintain current policy of non-enrolled students not being eligible to participate in UIL activities.

Description:  Local policy revisions require Board approval. The recommended changes align local policies and practices with recent legal policy updates provided by TASB. Relevant departments reviewed the proposed revisions and approved the updates. The 89th Legislative session included numerous policy changes which are not all reflected in this motion. TASB is working to get those prepared and are hopeful to have them out in September for school districts. However, there were two local policies that TASB has stated we need to take action prior to that date. All relevant departments reviewed the proposed revisions and approved the updates.

EFB (Local)- Instructional Resources/Library Materials - Revise
FNCE (Local)- Personal Communication Devices/ Electronic Devices -Revise

Recommendation: It is recommended that the Board of Trustees approve the TASB updates to local policy and add local policy as recommended. 

Description:  Priority #5: Optimize All Available Resources
Background: Stakeholder input regarding budget priorities has been gathered at multiple venues, including Board of Trustee Work Study meetings, Staff meetings, and regular Board of Trustee meetings.

A competitive compensation plan has been identified as a District top priority. Information will be presented related to the proposed compensation plan for 2025-2026.

Compensation considerations for 2025-2026 are:
New Hire Salary Schedule;
Stipend and Supplemental Pay Schedule;
Supplemental Stipend for Bus Drivers and Monitors; and
Years of Service Supplemental.

Recommendation: It is recommended that the Board of Trustees considers authorizing and approving the related New Hire Pay Schedule and Pay Grades, pay increases for eligible staff, Stipend and Supplemental Pay Schedule, Supplemental Stipend for Bus Drivers and Monitors, and Years of Service Supplemental payment as presented.

Description:  Priority #5: Optimize All Available Resources
Each year, the Texas Association of School Boards invites school boards in Texas to designate one voting delegate and one alternate as representation to the TASB Delegate Assembly held in conjunction with the annual TASA/TASB Conference. It has been the practice each year for the CFBISD Board of Trustees to designate a voting delegate and alternate using a process of nomination and a majority vote
of the Board.

Recommendation: It is recommended that the Board of Trustees designate a voting delegate and an alternate for the TASA/TASB General Conference.