June 5, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:
1.    Budget Amendments Year-to-Date as of June 5, 2025
        a.  Proposed Budget Amendments for Official Budgets - None

2.    Budget Summary Year-to-Date as of April 30, 2025
        a.  Unaudited Revenue Summary including:
              i.    Adopted Budget
             ii.    Current Amended Budget
             iii.    Realized to-date Revenue
             iv.    Unrealized Revenue
              v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
              i.    Adopted Budget
              ii.    Current Amended Budget
             iii.    Cumulative to-date Expenditures
             iv.    Unencumbered Balance
              v.    Percentage of Budget Expended for the following funds:
                    1.  General Funds
                    2.  Special Revenue Funds
                    3.  Debt Service Funds
                    4.  Capital Projects Funds
        c.  Construction Summary including:
              i.    Total Project Plan
              ii.    2024-25 Project Plan
             iii.    2024-245Expenditures
             iv.    Balance
              v.    Percentage of Budget Expended

3.  Outstanding Investments as of April 30, 2025

4.    Tax Office Reports for the month of April 2025
        a.  Year-to-Date Collection 2024-2025 Report for April
        b.  Refunds of over $500 for Board Approval for April - none

Recommendation: It is recommended that the Board of Trustees accept the financial reports for April 2025.

Description:  The attached report is a summary of purchases valued over $25,000 but not exceeding $100,000 made from April 1, 2025, through April 30, 2025.

Recommendation: It is recommended that the Board of Trustees accept the Purchasing Report for the period of April 1, 2025, through April 30, 2025, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The following dates have been recommended for the CFBISD School Board Meeting:

Eleven regular school board meetings:  These meetings are held once a month, except in July. The meetings are held on the first Thursday of the month at 7:00 PM, except in January, due to the district's winter break schedule. The January 2026 meeting will be held on Thursday, January 8, 2026.

Ten work/study sessions: These sessions will give the school board an opportunity to delve more thoroughly into topics to be identified. The dates selected for board work/study meetings are listed below:

August 14, 2025 
August 21, 2025
September 18, 2025
October 9, 2025
November 13, 2025
January 15, 2026
February 19, 2026
April 9, 2026
May 14, 2026
June 2, 2026

A special school board meeting is scheduled for the purpose of conducting a public hearing on the proposed budget for the 2025-2026 school year and adopting the budget on Thursday, August 21, 2025.

A Team of Eight Training session is scheduled for August 14, 2025, to meet the statutory requirement of team-building training for the school board members and superintendent.

Recommendation: It is recommended that the Board of Trustees approve the meeting dates for 2025-2026 as presented.

Description:  The CFB Board Governance Subcommittee recommends that Board Policy DBA(LOCAL), DK(LOCAL), and EB(LOCAL) be updated.

Recommendation: It is recommended that the Board of Trustees approve the update of Policies DBA (LOCAL), DK(LOCAL), and EB(LOCAL), as presented.

Description:  Priority #5: Optimize All Available Resources
In accordance with the Texas Property Tax Code Section 26.04 (c) and (e), the Tax Assessor is designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the unit, as well as publish the rates.

Recommendation: It is recommended that the Board of Trustees approve Anna Brady to calculate the Voter-Approval Rate and No-New-Revenue Tax Rate, as well as publish a Notice of Public Meeting to discuss the 2025–2026 Budget & Proposed Tax Rate.

Description:  Priority #5: Optimize All Available Resources
In accordance with Texas Education Code Section 44.004, the District must set the date, time and place of a "Public Meeting to Discuss the Budget and Proposed Tax Rate".  At the scheduled meeting, the District must accept public input before adoption of the final budget and tax rates.

This agenda item addresses all items related to the Time, Place and Location of a Public Meeting to Discuss the 2025-2026 Budget and related Proposed Tax Rate. 

Administration proposes the meeting to be held on Thursday, August 21, 2025, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.  

Recommendation: It is recommended that the Board of Trustees approve/set the date, time and place of the Public Meeting to Discuss the Budget and Proposed Tax Rate on August 21, 2025, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.
 

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
This purchase was for mandatory roofing repairs for Kent Elementary due to the significant storms in March 2025.  Due to excessive damage, it was necessary to expedite repairs to ensure a safe environment for students and prevent further issues. This emergency purchase took place on April 25, 2025.

The approximate cost is $170,100.00 to be paid with general funds.

It is recommended that the Board of Trustees approves the ratification of the purchase of emergency roofing repairs to Kent Elementary School and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District regarding this purchase, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Early College High School (ECHS) uses the Dallas College Brookhaven campus academic calendar in order to increase their efficiency. The proposed ECHS calendar meets Texas Education Code 25.0811.

Recommendation: It is recommended that the Board of Trustees approve the 2025-2026 academic calendar for ECHS as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning 
The objective is to increase enrichment opportunities for students participating in after-school programs and expand services to eliminate wait lists for students wishing to participate. The YMCA will provide after-school services Monday through Friday from school dismissal until 6:30 p.m. The YMCA will serve all elementary campuses.

Recommendation: It is recommended that the Board of Trustees approve the Program Services Agreement with the YMCA of Metropolitan Dallas to provide after-school services for all CFBISD elementary campuses.

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
The Board shall establish a local School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. The Board shall appoint at least five members to the SHAC. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. One of those members shall serve as chair or co-chair of the SHAC. Education Code 28.004(a).

Recommendation: It is recommended that the Board of Trustees approves the appointment of members to the 2025-2026 School Health Advisory Council (SHAC) as presented.
 

Description:  Priority #4: Optimize Social and Emotional Health of All Students 
This agreement identifies the key elements of an arrangement between Communities in Schools for the Dallas Region, Inc. (CISDR) and Carrollton-Farmers Branch ISD for the 2025-2026 school year.  CISDR will place one professional staff on-site at eight (8) of the District’s campuses.  (Blair ES, Carrollton ES, Landry ES, McLaughlin-Strickland ES, Sheffield ES, Barbara Bush MS, Field MS, and Polk MS).  CISDR provides social and emotional program services, risk assessment, youth development support and coordinates related social services for at-risk students. 

The District will utilize the general operating funds for this purchase and will not exceed a cost of $110,000.00.
The District has utilized this program for more than ten (10) years.

Recommendation: It is recommended that the Board of Trustees approve the purchase and agreement with Communities In Schools for the 2025-2026 school year and authorize the Superintendent or her designee to execute purchases or contracts in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
This agenda item is for the sale of outdated technology, including iPads, Chromebooks, and Windows devices.  These devices no longer support the current Apple IOS, Chrome OS, or Windows 11 and thus become security risks and will not support student assessment testing requirements.  However, these devices have value on the open market and provide a way to help recover funds. Rather than disposing of the devices via the District’s existing asset disposal process for unserviceable assets, several companies were solicited regarding the sale of the devices.  A list of those companies is provided in the attachment.  The first round of devices will not be ready for pickup until August/September. Due to changing market conditions, an exact dollar value cannot be provided, but the District could receive a substantial sum.  All devices will have all personally identifiable information and data removed from them prior to being picked up. There will be no cost to the District for this process. 
 
Recommendation: It is recommended that the Board of Trustees approves this change to the District’s asset disposal process to allow the sale of serviceable technology assets that no longer meet the District’s requirements to vendors that will re-purpose the technology in a responsible manner and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facilitites, Safety & Security, and Infrastructure to Adapt to Student Needs
In 2023 the District’s Technology team implemented a multi-faceted cybersecurity program to protect the District’s technology resources from intruders, malware, phishing, etc. Included in the plan is the annual purchase of software and services to monitor and protect the District’s network resources. The annually renewable purchase, if approved, will be purchased from Computacenter at a cost of $319,941.99.  This renewal would be for year 3 of a 5-year agreement. 

Also included in the plan is the annual purchase of software and services to examine all data and network activity in real-time for indications of malware, viruses, etc. and proactively remediating, reporting, and containing hostile activity.
The annually renewable purchase, if approved, will be purchased from CDW at a cost of $261,960.00.  This renewal would be for year 3 of a 3-year agreement at a considerably reduced cost by leveraging Texas DIR Cybersecurity initiatives.

General Budget funds will be utilized for this purchase.
This is a renewal. The use of these products and services started in 2023.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the cybersecurity renewal from Computacenter and from CDW and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
These contracts provide services from the Region 10 Education Service Center (ESC).  Utilization of these contracts will benefit students and staff by providing support to departments throughout the District as attached.  

Local, State, and Federal Funding sources will be utilized for this purchase at a cost not to exceed $215,000.00.

Recommendation: It is recommended that the Board of Trustees approve the purchase of eContracts from the Region 10 ESC for 2024-2025 as attached and authorize the Superintendent, or her designee, to execute purchases or agreements in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Advancement Via Individual Determination (AVID) is a college and career readiness organization that supports equitable growth for student academic achievement through elective classes and school-wide systems.  This agreement includes membership and support, training for leadership and teachers, and curriculum resources, such as online access to literature and lessons.  The contract for the 25-26 school year is reduced by four (4) campuses that are non-renewal AVID: Central, Davis, Furneaux, and McCoy. The number of AVID elementary schools for 2025-26 is three (3), including McWhorter, Sheffield, and Thompson, and 10 secondary schools (all middle and high schools). The required staff development for the three national demonstration schools (Creekview, Perry, and Polk) is included in this budget. The contract term is from July 1, 2025, to June 30, 2026. 

General Budgeted Funds will be utilized for this purchase.
The cost of the AVID contract is not to exceed $64,000.00.
The total AVID costs for 2025-26 including the contract, professional development and related products and services, are reduced by approximately $100,000 due to school closures and discontinuing programming at one school, reductions of the number of staff attending Summer institute and training during the school day, and reduction of the number of paid tutors to accommodate district cost-saving initiatives. 

This is a yearly renewal.  AVID has been successfully used in CFBISD for several years. The District has three (3) Nationally Recognized Demonstration Schools.  (Creekview, Perry, and Polk)

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of the AVID contract and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #1: Optimize engaging and Diverse Learning
The Microsoft Education Enrollment Solution (EES) licensing agreement allows the District to bundle multiple Microsoft products into a single annual fee. The list of products includes Office Suites, Windows Operating Systems, software for email protection, software deployment and Minecraft for all students. CFBISD students and staff will have the ability to use Office on their personal devices at no cost. This is a yearly agreement ending on June 30, 2026.  If approved, the $243,200.00 purchase will utilize a TIPS contract with GovConnection.

General Budget Funds will be utilized for this purchase.
This is a renewal. The District has been using Microsoft products for several years.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the renewal of the Microsoft EES Licensing Agreement renewal from GovConnection, and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.
 

Description:  Priority #1: Optimize Engaging and DIverse Learning
CFBISD has identified a student requiring services for the Deaf/Hard of Hearing. The Irving Regional Day School Program for the Deaf (RDSPD) offers the necessary services. The agreement will cover the 2025-2026 school year.

This purchase provides tuition for special education students with auditory impairment to receive services from the Irving Regional Day School Program for the Deaf (IRDSPD). These services are provided through a previously approved shared services agreement (SSA) between the District and IRDSPD.  Under this agreement, students identified with auditory impairment attend the regional day school program on a part-time or full-time basis.  Full-time students are transported to IRDSPD, while other students receive itinerant deaf education services on a part-time basis at Carrollton-Farmers Branch ISD campuses.  This agreement provides services to not-yet-school-age children as well. These services may increase or decrease due to in-district or out-of-district transfers.

The District will utilize local, state, and federal funds for this purchase in an amount not to exceed $100,000.
CFBISD has been a member and used this program for one (1) year. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of the  Shared Services Agreement for the Irving Regional Day School Program for the Deaf and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is an exclusive contract that provides a Learning Management System for CFBISD Instructional Staff.  A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting, and delivery of electronic educational courses.  This LMS allows teachers to become facilitators and orchestrators of learning while encouraging students to become engaged with and own their learning.  Most university systems use a LMS. Therefore, this is another step for our students to prepare for college.

The District will utilize TIMA funds for this purchase. The cost is approx. $161,000.
This is a yearly agreement ending on June 30, 2026, for Canvas by Instructure. The district has utilized Canvas as its online Learning Management System since 2016.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Canvas for the Learning Management System and authorize the Superintendent, or her designer, to execute purchases, renewals, and contracts in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
NewsELA is a resource for 6-12 that helps teachers know their students by name and need by supporting secondary students’ nonfiction literacy with high-interest articles and subject-specific reading. Teachers use NewELA to supplement instruction in all core areas as well as in advisory and elective classes. Additionally, much of the NewsELA content is available in Spanish, making this an excellent tool for Spanish speakers or Spanish-language students, as well as for Spanish-speaking English language learners (EBs).

General Budget and TIMA funds will be utilized for this purchase as a cost of $236,214.00.
From 2017-2021, various campuses had individual licenses. NewsELA was purchased in 2021 for all secondary campuses.  The program was then piloted district-wide.

Recommendation: It is recommended that the Board of Trustees approve the renewal of the purchase of Newsela and delegate authority to the Superintendent, or her designee, to execute purchases and agreements in the best interest of the District, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Branching Minds platform streamlines the work of MTSS and empowers teachers with the insights and guidance they need to personalize support for students so that they have more time and energy to do the inherently personal and personalized work of building positive student-teacher relationships. The program was designed to support schools in doing the work of MTSS (Multi-Tiered Systems of Support), addressing both academic and behavioral supports. The tool is needed in CFBISD because our current systems are focused primarily on compliance and are labor-intensive to maintain. The Branching Minds program provides a more robust and thorough tool for supporting our ongoing effort to revise and improve the district’s MTSS process and HB 1416 accelerated instruction planning and delivery. The program utilizes application interfaces already in use in CFBISD to combine data from multiple platforms, which support the development of data-informed personalized plans.  

Federal Funds (IDEAB CEIS) will be utilized for this purchase at a cost of $204,680.00.
Branching Minds was first utilized during the 2024-2025 school year. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of the Branching Minds Software, Implementation & Training package for use during the 2025-26 school year and authorize the Superintendent, or her designee, to execute purchases and agreements in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning 
The digital resources products are for the campus libraries across the District.  These resources provide basic reference materials for each library and can be accessed by students 24/7.  These products cover resources for students from K-12.  The District utilizes various cooperatives and contracts to procure these resources.

The District will utilize Local Budgeted Funds for this purchase with an estimated total not to exceed $160,000.
These are renewals.  These resources have been used by the District for at least the last 10 years.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Digital Library Resources and authorize the Superintendent, or her designee to execute purchases, renewals, and contracts in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
College Board provides CFBISD with standardized tests by specific Advanced Placement (AP) content each May and preliminary SAT assessments for students in grades 10-12 in October. Qualifying scores on AP exams allow students comparable course college credit. PSAT/NMSQT scores for 11th graders qualify students for National Merit Scholarships and recognition opportunities.

The College Board’s Early Participation Program is an initiative to support the involvement of high school students in the college-going process. Students are connected to colleges, scholarship providers, and recommendations for AP subject area enrollment are based on test scores and survey responses. Annual reports by this vendor for AP, PSAT, and SAT student performance provide feedback for campus and district instructional improvement. Scores on the AP, TSIA 2.0 (Accuplacer), PSAT, and SAT exams provide college readiness benchmarks for CFBISD students, parents, and staff.

The estimated number of exams for the 2025-26 school year is 5150.  The overall cost is estimated at $197,500.   
Carrollton-Farmers Branch ISD has been utilizing testing services for more than 20 years. These assessments help our students show their level of college readiness at post-secondary institutions and are utilized for College, Career, and Military Readiness indicators. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of College Board Services and authorize the Superintendent, or her designee, to execute purchases, renewals, and contracts in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Eduphoria! Suite Subscription is software for the reporting and analysis of student performance on local, state, and national assessments in grades K-12 through the AWARE data dashboard program. The software suite also includes a tool to record teacher/principal appraisals in the STRIVE module.
Additional supporting features to the Eduphoria! Suite Subscription includes direct database access, Lead4ward subscription, and Axiom upgrade subscription services.

The District will utilize General Budget Funds for the purchase at an estimated spend of $166,526.85.
This is an annual web-based subscription agreement (September 1, 2025 - August 31, 2026) that is renewable each year as funds are available and the need remains. Carrollton-Farmers Branch ISD has utilized this subscription for over 10 years. 

Recommendation: It is recommended that the Board of Trustees approves the purchase of the Renewal for Eduphoria and authorize the Superintendent, or her designee, to execute purchases, renewals, and contracts in the best interest of the District, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Goalbook Toolkit supports educators with instruction design including the development of present levels of academic achievement and functional performance, goals and objectives, progress monitoring, and application of strategies.  

Goalbook Toolkit can change teacher practice because it answers the question of, "How can I teach this differently?" The UDL strategy wizard helps teachers discover highly effective, research-based practices that meet the diverse needs of our student population. The strategies and resources will help bridge the gap between Special Education and General Education. It puts tools and resources at the fingertips of teachers and specialists. 

All students with IEPs and teachers who write the IEPs benefit from using Goalbook Toolkit. 

General Budget Funds will be utilized for this purchase.
The membership renews annually and Goalbook was first purchased in October 2023.

Recommendation: It is recommended that the Board of Trustees approve the renewal of Goalbook Toolkit and delegate authority to the Superintendent, or her designee, to execute purchases and agreements in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state, and federal funding sources may be utilized for these purchases.  
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State, and Federal funding sources may be utilized for these purchases.
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #5 Optimize All Available Resources
Extension of RFP 2024-04-057 provides for the purchase of smallwares in the Student Nutrition Department throughout the District.  Nine (9) proposals were received.  The following top six (6) vendors - Ace Mart Restaurant Supply, ISI Commercial Refrigeration, Jeans Restaurant Supply, Pasco Brokerage Inc, Pollock Investments Inc, and Sam Tell & Son Inc were selected as the vendors to provide smallwares in the best interest of the District.  

This purchase will utilize Student Nutrition Federal Funds.
This is extension #1 of four (4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2024-04-057 for Student Nutrition Smallwares with Ace Mart Restaurant Supply, ISI Commercial Refrigeration, Jeans Restaurant Supply, Pasco Brokerage Inc, Pollock Investments Inc, and Sam Tell & Son Inc and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5 Optimize All Available Resources
Extension of RFP 2024-04-056 provides for the purchase of produce in the Student Nutrition Department throughout the District.  Three (3) proposals were received from Empire Fresh Produce, Sysco NTX, and WalnutCreekFarm.  All vendors will be approved and qualified.  The Student Nutrition Department will request quotes monthly to provide produce across the District.

Student Nutrition Federal Funds will be utilized for this purchase.
This is extension #1 of four(4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2024-04-056 for Student Nutrition Produce and  authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5 Optimize All Available Resources
In conjunction with the 2023 Bond, the need to audit construction costs is essential to provide an accurate account of all construction related expenses. To accomplish this, CFBISD issued a Request for Qualifications to prospective firms to submit a response to this solicitation. 

Three (3) responses were received on April 11, 2024 and evaluated. 

2023 Bond Program funds will be utilized for this purchase.
This is extension #1 of four(4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFQ 2024-03-053 Construction Auditing Services and award this agreement to Hoar Program Management, LLC (HPM) as presented and authorize the Superintendent or her designee to execute agreements in the best interest of the District, as presented. 

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
In parallel with construction and renovation projects, a multitude of services are performed by licensed professionals to ensure compliance with local, state, and federal building regulations.   With the volume of capital improvement projects steadily increasing throughout the District, it is anticipated that the dollars spent on these services, will increase as well.  A formal process was proactively conducted, ensuring contracts are established with firms that have demonstrated core qualifications at competitive rates. Award of these contracts will ensure that the District is receiving the best value for these services from the most qualified firms on capital improvement projects.

As governed in Texas Government Code §2254.004, a Request for Qualifications (RFQ) was issued on March 27, 2024 to solicit Qualification Statements from firms to perform various services, as detailed and attached.  Eighteen (18) Qualification Statements were received in step one of this process, which were evaluated and ranked based on their submission.  District Administration determined that based on the number and variety of projects to be assigned, the District would be best served by selecting multiple firms to form a pool of qualified and competent firms that will be assigned projects based on each firm’s qualifications, competence, capabilities, design and programming approach.  

The estimated cost for these services will vary based on project and scope.  Individual contracts $25,000 and over will be reported to the Board in the monthly Purchasing Report.  Funding for these services will utilize a variety of funding sources to include: general operating budgets, Tax Increment Finance (TIF) funds and Bond funds.
This is extension #1 of four(4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFQ 2024-03-052 and the pool of firms to provide professional services for construction and renovation projects and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides for the purchase of Student Nutrition Groceries, Paper Goods, and Commodities. Six (6) submissions were received for this bid, and after reviewing the pricing and evaluating these vendors, it was decided that Sysco NTX was the vendor that was in the best interest of the school district. This will benefit all the students and staff in the district across all campuses. 

Student Nutrition Federal Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve RFP 2025-02-068 for Student Nutrition Groceries, Paper Goods, and Commodities to be awarded to Sysco NTX and authorize the Superintendent, or her designee, to execute purchases and/or contracts in the best interest of the District, as presented. 

 

Description:  Priority #5: Optimiize All Available Resources
This is an exclusive contract which provides the purchase of Student Nutrition Monitors and Installation. Two (2) submissions were received for this bid and after reviewing pricing and evaluating these vendors, it was decided that Delcom Group was the vendor that was in the best interest of the school district. The monitors will benefit all the students and staff in the district for all campuses. 

Student Nutrition Federal Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approves the RFP 2025-04-071 Student Nutrition Monitors and Installation to be awarded to Delcom Group and authorize the Superintendent or her designee to execute purchases and/or contract in the best interest of the District, as presented. 
 

Description:  Priority #5 Optimize All Available Resources
This is an exclusive contract that provides milk and dairy products for the Student Nutrition Program throughout Carrollton-Farmers Branch ISD.  The District awarded Oak Farms Dairy the contract. 

Student Nutrition Federal Funds will be utilized for this purchase.
This is extension #3 of four(4) for this contract.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-08-027 for Student Nutrition Milk and Dairy with Oak Farms Dairy and authorize the Superintendent, or her designee, to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides kitchen sanitation services and supplies for the Student Nutrition Program throughout Carrollton-Farmers Branch ISD.  The District awarded PortionPac Chemical Corporation the contract. 

Student Nutrition Federal Funds will be utilized for this purchase.
This is extension #3 of four(4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-08-028 for Student Nutrition Kitchen Sanitation Services and Supplies to Portionpac Chemical Corp. and authorize the Superintendent of her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5 Optimize All Available Resources
This is an exclusive contract with Whitley Penn to perform the external auditing services of the financial transactions and procedures for fiscal year 2024 and to develop the annual comprehensive financial report (ACFR).   This is the third (3) extension of four (4) one-year renewal options as specified in the RFQ.

General Budget Funds will be utilized for this purchase, as needed.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFQ 2021-02-012 for External Financial Audit Services with Whitley Penn, LLP and authorize the Superintendent, or her designee, to execute the contract and purchase services as provided in the RFQ in the best interest of the District, as presented. 

Description:  Priority #5 Optimize All Available Resources
Extension Request for Qualifications (RFQ) 2023-05-043 provides for the selection of Architectural Services in conjunction with the 2023 Bond Program and other projects as needed and assigned by the District.  The process utilized to select architectural firms falls under the Professional Services Procurement Act (Texas Government Code §2254) and is based on demonstrated competence and qualifications to perform the services.   District Administration determined, based on the number and variety of projects to be assigned, that a pool of multiple firms would best serve the District.  This extension qualifies the awarded firms for an additional year.  
2023 Bond Funds will be utilized for this purchase.
This is extension #2 of four (4).

Recommendation: It is recommended that the Board of Trustees approve the extension of RFQ 2023-05-043 for Architectural Services with the attached firms and authorize the Superintendent or her designee to assign projects under this RFQ and to execute contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This will allow district Facility Services to supplement plumbing services with a list of approved plumbing vendors on an as needed basis.

Local, State, and Federal Funds may be utilized for this purchase.
This is the third (3) extension of four (4) one-year (1) renewal options as specified in the RFP. The District reserves the right to rebid the RFP at any time.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-04-017 for Plumbing Services to the recommended vendors and authorize the Superintendent or her designee, to execute renewals as provided in the contract terms in the best interest of the District through the terms of this contract, as presented.  

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
This renewal is to improve the safety and security of the entire District.  The contract is with Raptor Technologies, a system that the District is already familiar with and has on each campus.  The 2025-2026 renewals include:
Annual Raptor Alert and Drill Manager                       $52,260
Annual Raptor Reunification                                       $24,804
Raptor Visitor Management Annual Access Fee        $27,105
Volunteer Management License                                 $19,305

General Budget funds will be used for this purchase at an approximate cost of $123,474.00.
The District has been using Raptor Technologies for several years in numerous capacities.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of listed Raptor Technologies services and  authorize the Superintendent, or her designee, to execute contracts and purchases in the best interest of the District, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for a one-year renewal agreement with Istation, which includes Istation Reading for students in grades K-5 and Istation Math for students in grades K-1. The program provides both English and Spanish instructional pathways and is intended for use primarily in K-1 Math and K-5 Reading Language Arts classrooms.

Istation is a digital, adaptive learning platform designed to deliver personalized, data-driven instruction aligned with the Texas Essential Knowledge and Skills (TEKS). It includes real-time data tracking, automatic progress monitoring, and differentiated learning pathways tailored to each student’s needs. 

The renewal of Istation is essential to support early literacy and numeracy development. It helps close learning gaps by providing adaptive instruction and individualized learning plans. The platform serves as a supplemental resource for intervention and targeted instruction. This is a TEA-approved resource for HB 1416 by partnering with Amira Learning, a TEA-approved early reading data tool and accelerated tutor for students who did not meet expectations on the Reading Language Arts STAAR in grades 3-5. It is also an approved dyslexia screener for English & Spanish. This resource will allow students to record oral reading fluency and provide teachers a valuable resource for monitoring growth and student achievement.

TIMA (Technology Instructional Materials Allotment) & General Funds will be utilized for this purchase, not to exceed $380,000.
The district started using Istation in August of 2020

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of Istation K-1 Math and K-5 Reading in English and Spanish and authorize the Superintendent, or her designee, to execute purchases and agreements in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for a one-year agreement with Progress Learning for the renewal of K-12 licenses. This product is a data-driven resource that is highly aligned to the Texas Essential Knowledge and Skills. This program is designed to help students master state standards. It will automatically sync with our students' MAP Growth scores and create a student learning plan for mastery of standards and acceleration. It will be a supplemental learning resource for core instruction as well as intervention. The program will cover reading, math, science, and social studies in all grades. Writing will be covered in grades 6-8, as well as Algebra 1 and Biology EOC, among other subjects. Progress Learning is a core instructional resource for summer school as well as for students who choose to work over the summer from home. Students have access throughout the summer to continue learning or acceleration. The highest usage with the program has been with elementary math, reading and science. This program has been extensively used for STAAR End of Course (EOC) exam preparation. The student achievement data has also had a direct correlation with STAAR progress growth for elementary math. The district's RTI framework is built around individualized student interventions utilizing Progress Learning and other programs. Student growth is evident in mastery of standards in all subject areas. Teachers and students are able to track and monitor growth with this program. 

General Budget Funds will be utilized for this purchase based on the submitted Quote K-12 of $321,250.00.
CFBISD has used Progress Learning since the 2023-2024 school year.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of Progress Learning and authorize the Superintendent, or her designer, to execute agreements/purchases in the best interest of the District, as presented.
 

Description:  Priority #1: Optimize Engaging and DIverse Learning
This purchase is for the renewal of the District’s online Language Proficiency Assessment Committee (LPAC) platform, Ellevation. According to state law, every student who has a primary language other than English and is identified as an English learner shall be provided a full opportunity to participate in a bilingual or English as a second language (ESL) program and to receive accommodations/modifications in order to master the Texas Essential Knowledge and Skills.  To this end, the District assesses and monitors all students who indicate they speak a language other than English.  A robust system is needed to track these students and communicate needs across the campus and district to ensure accommodations are provided both in the classroom and for essential tests.  The District will utilize local and/or cooperative contracts for this purchase. This platform currently houses all the LPAC information for the 10,645 Emergent Bilinguals in our district.  It allows us to digitally create and distribute to campus personnel over 10 different LPAC’s and their pertinent forms (Beginning of year, STAAR Special Provisions, Program Change, STAAR/EOC). Every instructional staff member in the district has testing information, LPAC data, and language process (TELPAS) for every emergent bilingual in the district. This year, it allowed us to digitally create and carry out 13,540 LPAC meetings.

General Budget Funds will be utilized for this purchase at a cost of $128,503.00.
This platform was first used in the 2020-2021 school year and is still considered the best value to the District for this purpose.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Ellevation for the 2025-26 school year and authorize the Superintendent, or her designee, to execute purchases and/or agreements in the best interest of the District, as presented. 

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we completed the second step of a three-step process in negotiating and contracting for the costs associated with Construction Renovation Package #7.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at November 2, 2023 meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Hill & Wilkinson General Contractors as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 2: Selection of Construction Manager:

Hill & Wilkinson was originally contracted as approved by the board on December 7, 2023, Agenda Item 5.J for Package 7 2023 Bond Renovations (Long MS, McKamy ES, McWhorter ES). The closing of Long MS as approved by the board on March 6, 2025, Agenda Item 6.B has reduced the scope of this renovation package by almost $33 MM to a construction budget of less than $ 9 MM. 

The original selection of a large construction firm like Hill & Wilkinson was based on their suitability for a large-scale renovation. This is no longer a large renovation package but a small one and better suited for a smaller firm. We are therefore recommending a partial termination of the contract with Hill & Wilkinson with respect to the 2023 Bond Renovations Package 7 (Long MS, McKamy ES, McWhorter ES) and selecting the next proposer from the three respondents, Jackson Construction, to do the remainder of the 2023 Bond Renovations Package 7 (McKamy ES, McWhorter ES). Hill & Wilkinson will continue as the Construction Manager for 2023 Bond Renovations Package 3 (Turner HS, Perry MS, Good ES) and Package 5 (Polk MS, Country Place ES, Child Development Academy).

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees partially terminate the contract with Hill & Wilkinson with respect to the 2023 Bond Renovations Package 7 (Long MS, McKamy ES, McWhorter ES) and select the next proposer from the three respondents, Jackson Construction, to do the remainder of the 2023 Bond Renovations Package 7 (McKamy ES, McWhorter ES).
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for the costs associated with Construction Renovation Package #3.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at November 2, 2023 meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Hill & Wilkinson General Contractors as the most qualified Construction Manager at Risk (CM-R), approved on December 7, 2023, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated in tandem with District personnel and contracted architects to ensure the best value for the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Hill & Wilkinson to provide the necessary construction services for the renovation of several school sites as part of the Bond 2023 initiative.  This approval included the base agreement between the District and Hill & Wilkinson to provide construction management services for the work. This GMP Amendment is for renovations at Turner HS, Perry MS, and Good ES as Renovation Package 3. This will benefit students and staff at Turner HS, Perry MS, and Good ES.

GMP 2 is the sum of $29,080,390.
GMP 1 Early Release Scope $29,611,313 (Authorized April 3, 2025, Agenda Item 6.D)
Total Amount Authorized $58,691,703

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing, and any other miscellaneous fees outside the CMAR's responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approves GMP Amendment 2 for Renovation Package 3 to the base Construction Manager at Risk contract #2023-10-050 with Hill & Wilkinson General Contractors.

Description:  Priority #5: Optimize All Available Resources
In accordance with Board Policy CNA (LOCAL), for the District to apply for the additional transportation allotment provided by the State, the Board must adopt a resolution to identify the hazardous or high-risk areas in which transportation shall be provided. This is for students who live within two miles of a school campus but receive transportation because of hazardous traffic conditions.
The Board of Trustees must adopt a revised resolution when necessary to accurately reflect changes to the conditions.

Recommendation: It is recommended that the Board of Trustees adopt the resolution as presented.

Description:  Recommendation: It is recommended that the Board of Trustees adopt an Order authorizing the issuance of "Carrollton-Farmers Branch Independent School District unlimited tax school building and/or refunding bonds" in one  or more series by delegated sale.

Description:  The former Marie Huie building, located at 2115 E. Frankford Rd, Carrollton, TX 75006, has remained vacant since 2017, when the program was relocated to the Educational Services Division Complex, Building C. Despite multiple efforts to sell the property, no transactions have been finalized. 
Similarly, Sheffield Primary, located at 18111 Kelly Blvd, Dallas, TX 75287, has been vacant since December 2022, following its consolidation with the newly constructed Sheffield Elementary campus across the street. Appraisals provided by Valbridge Property Advisors indicate that both sites have higher value as vacant lots compared to selling the existing structures "as-is." This item is seeking approval for demolition services for the existing structures at both locations in order to sell the properties in the future.

The timeline for the demolition is:
Approval, contracts, and permits: 30 days
Site fencing and SWPPP installation: 10 days
Demolition start date: As early as August 1
On-site demolition activities: Estimated 90 days
Site restoration (vegetation reestablishment): 60 days

Fund balance dollars will be used to cover the demolition costs + 20% contingency, estimated at $1,165,050.00, with the intention of reimbursing the fund balance from future land sales.

Recommendation: It is recommended that the Board of Trustees approve the demolition of the building located at 2115 E. Frankford Rd., Carrollton, TX and the building located at 18111 Kelly Blvd., Dallas Texas 75287 as presented.

Description:  TASB Overview-2025 Nomination Information, which lists candidates for positions on the TASB Board, lists individuals who have been nominated by their local boards for TASB Board positions that are vacant or have expiring terms.

The school board is invited to endorse a candidate for each position in our Region.

If a majority of the Active Members of the Region endorses a candidate, that individual will be elected to the TASB Board. If at least 25 percent, but not a majority, endorse the candidate, that individual will be included on the official ballot at the TASB Delegate Assembly. The nomination from the individual's local school board is counted as an endorsement. The endorsement count will be updated regularly as they are received.

Candidate bios are linked on the TASB website at <https://www.tasb.org/about/governance/tasb-director-nomination-information>.

 

Description:  Recommendation: It is recommended that the Board of Trustees adopt an Order authorizing the issuance of "Carrollton-Farmers Branch Independent School District unlimited tax school building and/or refunding bonds" in one  or more series by delegated sale.