May 1, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as of May 1, 2025
    a.  Proposed Budget Amendments for Official Budgets- none 

2.  Budget Summary Year-to-Date-as of March 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    2024-25 Remaining Project Plan
        ii.    2024-25 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of March 31, 2025

4.    Tax Office Reports for the month of March 2025
        a.  Year-to-Date Collection 2024-25 Report for March
        b.  Refunds of over $500 for Board Approval for March - none

Recommendation: It is recommended that the Board of Trustees approves the financial reports for March 2025, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from March 1, 2025 through March 31, 2025.

Recommendation:  It is recommended that the Board of Trustees accept the Purchasing Report for the period of March 2025 as presented.    

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended February 28, 2025.

Recommendation: It is recommended that the Board of Trustees approve the Quarterly Investment Report for the quarter ended February 28, 2025, as presented.

Description:  Priority #5: Optimize All Needed Resources
The District receives donations from a variety of sources, including parents, PTAs, area businesses, and other groups.  Many organizations within the District benefit from donations, such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose for each donation.

Donation of an ambulance for the AMAT program at Creekview High School was made by the City of Carrollton.  The value is accepted as $7000.

Recommendation: It is recommended that the Board of Trustees approve and accept the donation made to the District as presented.

Description:  Priority #1: Optimizing Engaging and Diverse Learning
The Texas Education Agency allows districts/campuses to submit a Low Attendance Waiver application related to any instructional days with attendance at least ten (10) percentage points below the last school year's average attendance due to weather, health, or safety issues to be excluded from ADA calculations for the current school year.

On March 4, 2025, due to campus-wide power outages, eleven (11) campuses were identified to have significantly lower daily attendance rates. Based on the chart below, a Low Attendance Waiver is allowed to be submitted on behalf of the identified campuses. 

Davis ES
Furneaux ES
McKamy ES
McWhorter ES
Rainwater ES
Riverchase ES
Rosemeade ES
Sheffield ES
Thompson ES
Smith HS
Salazar (AEP)

Recommendation: It is recommended that the Board of Trustees approve the submission to TEA for a Low Attendance Waiver for March 4, 2025, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
In acknowledgement of the recent inclement weather in the cities of Carrollton and Dallas, Texas, CFBISD is requesting a Missed School Day waiver from the Texas Education Agency for closures to the campuses listed below to claim full-day minutes. With Board approval, the District will submit the Board-approved waiver request with supporting documentation for TEA consideration.
The District will submit the following waivers:
 

Campus	Date(s)
Furneaux ES	3/5/2025
Blalack MS	3/4/2025 & 3/5/2025
Creekview HS	3/4/2025

If submitted waivers are approved, CFBISD will not have to make up the closure days.

Recommendation: It is recommended that the Board of Trustees approve the TEA Missed School Day Waiver as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Dual Credit offers Early College High School (ECHS) and comprehensive high school students the opportunity to earn college credits while still enjoying their high school experience. Although the courses can be challenging, they are carefully designed to equip students with the skills and knowledge necessary for success in college and beyond.

CFB is proud to participate in Dallas College's First Day program, which ensures that students receive all required textbooks and materials by the first day of class. This initiative provides students with the resources they need to excel as they navigate their college coursework.

Dallas College also offers free textbooks and materials to students who qualify for Free or Reduced-Priced Lunch. Our high schools and ECHS actively encourage students from diverse backgrounds to participate in the program, ensuring that more underrepresented students can access this valuable opportunity.

On average, Dual Credit course materials cost $72 per course. In the 2024-2025 school year, dual credit served 575 unique students in 1944 courses. The total cost of textbooks was $140,000. With an increasing number of students expected to enroll in the program for 2025-2026, we anticipate serving 580 unique students for 2215 courses. 
By supporting the Dual Credit program and ensuring students have all their textbooks on the first day, CFB demonstrates its commitment to empowering students to succeed and thrive in their academic endeavors.

TIMA (State) Funds will be utilized for this purchase, estimated at a cost of  $160,000.

Recommendation:  It is recommended that the Board of Trustees approve the purchase of textbooks for Early College High School and the Dual Credit Program and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The NWEA MAP Growth and MAP Fluency assessments are research-based tools designed to measure student academic progress and foundational reading skills. These assessments are essential for tracking student growth over time, identifying learning gaps, and informing instruction to better meet individual student needs. Carrollton-Farmers Branch ISD uses these tools districtwide, from Kindergarten through 12th grade, to support data-driven instruction and promote academic success. The use of MAP benefits students by personalizing learning, helps teachers tailor their instruction, supports school and district leaders in monitoring progress, and engages parents by providing a clear picture of their child’s development. Additionally, MAP Growth is used as a key component in calculating Teacher Incentive Allotment (TIA) designations for non-STAAR tested grade levels and content areas, further reinforcing its role in supporting instructional quality and educator effectiveness.

State TIMA Funds will be utilized for this purchase.

This is an annual subscription agreement (September 1, 2025 - August 31, 2026) that is renewable each year as funds are available and the need remains. The District has utilized the program since 2012 and will use a local bid for the purchase, with an estimated spend of $334,164.25

Recommendation: It is recommended that the Board of Trustees approve the purchase of the Renewal of MAP from NWEA and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards, or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be utilized for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approve the pertetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, state, and federal funding sources may be utilized for these purchases.
This RFP is ongoing, with new vendors awarded monthly.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development, to be used throughout the District.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, state, and federal funding sources may be utilized for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides the purchase of Student Nutrition Ice Cream. Two (2) submissions were received for this bid, and after reviewing pricing and evaluating these vendors, it was decided that Klement Distribution, Inc. was the vendor that was in the best interest of the school district. The ice cream will benefit all the students and staff in the district. 

Student Nutrition Federal Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve RFP 2025-02-069 for Student Nutrition Ice Cream to be awarded to Klement Distribution, Inc. and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This purchase is to renew the District’s subscription to Cisco’s Unified Communications (Phone) software services.  These services include software tools to manage and operate the District’s phone system and software updates to address evolving security threats. The proposal submitted by Netsync provides the best value to the District.   The cost of the 1-year renewal will be $408,564.12.  

General Budget Funds will be utilized for this purchase.
This is a renewal.  The approximate date for the initial purchase was June 2020.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of Cisco UC (Phone) Software Services from Netsync and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This purchase is to meet the technology needs to support the Summer 2025 campus construction projects, including the Blalack Middle School needs.  This request is a Not-To-Exceed purchase in the amount of $450,000.  The proposal submitted by Delcom provides the best value to the District.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the purchase of technology for the Summer 2025 Campus Construction Projects from the recommended vendor and delegate authority to the superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs.
This purchase is for the equipment and installation services of a building-wide Public Address (PA) System Upgrade at Landry Elementary School. The upgrade is needed to bring this campus up to our current standard. All students and staff at Landry Elementary will benefit.
a.    $235,408.08
b.    $35,311.21 - Contingency
c.    $270,719.29 - TOTAL Requested

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the Public Address System Upgrade for Landry Elementary School and authorize the Superintendent or her designee to execute purchases or contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for the costs associated with Construction Renovation Package #5.

Step 1: Approval of the Construction Delivery Method: Construction Manager at-Risk (CM-R) delivery method approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Hill & Wilkinson General Contractors as the most qualified Construction Manager at-Risk (CM-R), approved at the December 7, 2023, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated in tandem with district personnel and contracted architects to ensure the best value for the district.
___________________________________________________________
Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Hill & Wilkinson to perform the necessary construction services to renovate several school sites as part of the Bond 2023 initiative.  This approval included the base agreement between the District and Hill & Wilkinson to provide construction management services for the work. This GMP Amendment is for renovations at Polk MS, Country Place ES, and the Child Development Academy as Renovation Package 5. This will benefit Polk MS, Country Place ES, and CDA students.

GMP 1 is the sum of $16,787,470.00.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing, and any other miscellaneous fees outside of the CMAR 
responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve GMP Amendment 1 for Renovation Package 5 to the base Construction Manager at-Risk contract Contract #2023-10-050 with Hill & Wilkinson General Contractors.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This project includes providing equivalent concessions/restroom facilities for softball at Turner HS and Kelly Field. This is needed to bring softball facilities into compliance with Title IX requirements. Students participating in the softball programs at these locations will benefit. Planned completion would be prior to softball season in the Spring of 2026.

2018 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the Title IX Concessions & Restroom Improvements for Turner HS and Kelly Field and authorize the Superintendent or her designee to execute purchases or contracts in the best interest of the district, as presented.

Description:  Priority #2: Optimize Facilitites, Safety & Security, and Infrastructure to Adapt to Student Needs
This project includes renovations or replacement of multiple high school tracks and tennis courts. Existing tracks and tennis courts are variously broken, non-functional, or in poor condition. High school student-athletes from grades 9-12 will benefit.

The engineering portion (Phase 2A) was approved by the Board on February 5, 2025, under agenda item 5.M for $83,533.

The construction portion (Phase 2B) of $6,088,719.00 is being presented for approval.

If approved, the total amount authorized would be $6,172,252. 

2018 Bond Funds would be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the High School Athletic Facilities Renovations Phase 2B, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This provides the purchase of the balance of HVAC RTUs/replacement units for the 2023 Bond R.L. Turner High School Renovations. This will benefit students and staff at R.L. Turner High School.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the 2023 Bond RTU Purchase (Round 3) to be awarded to Texas Air Systems and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 
 

Description: 
Background: School districts may designate no more than TEN non-business days within each calendar year for purposes of the PIA. Authority to designate districts’ non-business days is provided solely to the Board of Trustees. *It is important to note that this change in the calculation of business and non-business days only applies to requests under the Public Information Act and does not apply to any other timeline that includes only District business days.

Due to changes in the staff workday calendar, the dates below reflect the amended dates for consideration.

For the calendar year 2025, the following ten non-business days are designated for consideration of and responses to Public Information Act requests:
            March 19, 20, 21  
            November 24, 25, 26
            December 23, 29, 30, 31

Recommendation: It is recommended that the Board of Trustees approve/designate for the calendar year 2025 the following 10 non-business days for consideration of and responses to Public Information Act requests:
                    March 19, 20, 21  
                    November 24, 25, 26
                    December 23, 29, 30, 31
as presented.

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
The former Marie Huie building, located at 2115 E. Frankford Rd, Carrollton, TX 75006, has remained vacant since 2017, when the program was relocated to the Educational Services Division Complex, Building C. Despite multiple efforts to sell the property, no transactions have been finalized. 

Similarly, Sheffield Primary at 18111 Kelly Blvd, Dallas, TX 75287 has been vacant since 2023, following its consolidation with the newly constructed Sheffield Elementary campus across the street.

Appraisals provided by Valbridge Property Advisors indicate that both sites have higher value as vacant lots compared to selling the existing structures "as-is".This item is seeking approval for demolition services for the existing structures at both locations in order to sell the properties in the future.

The timeline for the demolition is:
Approval, contracts, and permits: 30 days
Site fencing and SWPPP installation: 10 days
Demolition start date: As early as June 1
On-site demolition activities: Estimated at 90 days
Site restoration (vegetation reestablishment): 60 days

Fund balance dollars will be used to cover the demolition costs + 20% contingency, estimated at $1,165,050.00, with the intention of reimbursing the fund balance from future land sales.

Recommendation: It is recommended that the Board of Trustees approve the demolition of the building located at 2115 E. Frankford Rd., Carrollton, TX, and the building located at 18111 Kelly Blvd., Dallas, TX 75287, as presented.