August 1, 2024 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as August 1, 2024
    a.  Proposed Budget Amendments for Official Budgets- None

2.  Budget Summary Year-to-Date as May 31, 2024
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan Budget
        ii.    2023-24 Expenditures
        iii.    Balance
        iv.    Percentage of Budget Expended

3.  Outstanding Investments as of May 31, 2024 

4.    Tax Office Reports for the month of May 2024
        a.  Year-to-Date Collection 2023-2024 Report for May
        b.  Refunds of over $500 for Board Approval for May - none


Recommendation: It is recommended that the Board of Trustees accepts the financial reports for May 2024.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from May 1, 2024, through June 30, 2024.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of May 1, 2024, through June 30, 2024, as presented. 

Description:  The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended May 31, 2024. 

Recommendation: It is recommended that the Board of Trustees approve the Quarterly Investment Report for the quarter ended May 31, 2024.

Description:  Consider matters pursuant to the Texas Education Code (TEC), Chapter 49, Subchapters A and D, and rules adopted by the Commissioner of Education as authorized by the TEC, 49.006 including authorizing the Board President, Board Secretary and the Superintendent of the Carrollton-Farmers Branch ISD to execute any documents necessary to accomplish the purpose of reducing its local revenue level to a level not to exceed the level established under TEC, 48.257 for the school year for Carrollton-Farmers Branch ISD. 

The District is required to sign and submit a contract that informs the state which option has been chosen to reduce its local revenue level for the 2024-25 school year.  There are five (5) options available to reduce local revenue levels.

Option 1 - Consolidate with another district,
Option 2 - Detach property,
Option 3 - Purchase attendance credits from the state,
Option 4 - Contract to educate nonresident students, and/or 
Option 5 - Consolidate tax bases with another district  

Staff recommends electing Option 3 to achieve the required local revenue level for the 2024-25 school year.

For the 2024-25 school year, we are requesting delegation of contractual authority to obligate the school district under Texas Education Code (TEC) §11.1511(c)(4) to the Superintendent, solely for the purpose of obligating the District under TEC, 48.257 and TEC, Chapter 49, Subchapters A and D, and the rules adopted by the Commissioner of Education as authorized under TEC, 49.006. This includes approval of the Agreement for the Purchase of Attendance Credits. (Netting Chapter 49 Funding)

TEA requires all districts classified as a "Chapter 49 district" to execute an agreement each year.

Recommendation: It is recommended that the Board of Trustees authorize the Board President, Board Secretary, and the Superintendent to execute Chapter 49 documents, including the attached Agreement for the Purchase of Attendance Credits.
 

Description:  The District receives donations from a variety of sources, including parents, PTA’s, area businesses, and other groups.  Many organizations within the District benefit from donations, such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose of each donation.

The total value of donations for the period January 2024-July 2024 is $204,181.87.  Donations from August-December 2023 from the Educational Foundation are valued at $14,561.00.  The total value of donations for 2023-2024 is $218,742.87.

Recommendation: It is recommended that the Board of Trustees approve and accept the donations made to the District as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
TASB Policy Services has presented Policy Update 123 for the Board's consideration. As per Board Policy BF (LOCAL), it is within the responsibility of the majority of the Board to adopt or amend policies during regular or special meetings. This is provided that adequate advance written notice of the proposed changes has been provided to Board members and the changes have been included on the meeting's agenda.

Recommendation: It is recommended that the Board of Trustees approve TASB Policy Update 123 as presented.

Description:  Priority #5: Optimize All Available Resources
Background: The employee handbook specifies that staff are eligible to receive reimbursement for accumulated leave benefits upon retirement only for leave accrued while employed with CFBISD. DEC (LOCAL) currently lacks clarity on this criteria. Therefore, it is recommended that DEC (LOCAL) be revised to align with the employee handbook, ensuring consistency and clear communication of the eligibility requirements.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Policy DEC (LOCAL) Compensation and Benefits.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Consider and take possible action to authorize the District to apply for a waiver of general State school counselor certification requirements to permit the District to employ Carly Berterman, Katherine Diaz, and Madeline Jardin as a school counselor for a period of two years while they complete State school counselor certification requirements. The waiver will be completed and submitted online upon the Board's approval.

Recommendation: It is recommended that the Board of Trustees approve the authorization for the District to apply for a waiver of general State school counselor certification requirements as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This interlocal agreement extension is for School Resource Officers (SRO) provided by the City of Irving Police Department. The District and the City split the cost of officer salaries to provide protection for our students at CFB campuses.

Recommendation: It is recommended that the Board of Trustees approves the interlocal agreement for School Resource Officers for the 2024-2025 school year and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board and outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP). The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective education program.

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Denton County Juvenile Board and outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP). The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective education program.

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the Denton County Juvenile Board and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The agreements between Dallas College and Carrollton-Farmers Branch ISD will allow for the continued operation of Early College High School (ECHS) at Brookhaven College. The ISD will allow for the continued operation of dual credit programming and implementation of Pathways in Technology (P-Techs) at comprehensive campuses.  (Creekview High School, Newman Smith High School, Ranchview High School, and R.L. Turner High School) This agreement is for one (1) year, with the option to extend for two (2) subsequent one-year terms. 

Recommendation: It is recommended that the Board of Trustees approve the agreement between Dallas College and Carrollton-Farmers Branch ISD and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Dual Credit Partnership Agreement between North Central Texas College (NCTC) and Carrollton-Farmers Branch ISD is designated to allow CFBISD High School students enrolled in the Fire Academy at Creekview HS to earn high school and college credit (workforce or transfer for college level courses). Students will train at the City of Carrollton and NCTC burn towers to get real-world experience and training in the exact location of the active firefighters. Under the guidance of their instructor and the City of Carrollton Fire Department, students will prepare for careers as firefighters by equipping them with the necessary skills and knowledge to protect their communities.

Recommendation: It is recommended that the Board of Trustees approve the Interlocal Agreement between North Central Texas College and CFBISD as presented and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
In order to recognize the Denton County 4-H organizations as an extracurricular activity of CFBISD, Resolutions must be signed and agreements are drawn up appointing Denton County extension agents as adjunct staff members.

Recommendation: It is recommended that the Board of Trustees accept the Resolution regarding the Denton County 4-H Organization and the Denton County Extension Agents as Adjunct Staff Members for 2024-2025.

Description:  Priority #4: Optimize the Social and Emotional Health of All Students 
Chapter 37 of the Texas Education Code requires the Board of Trustees to adopt a Student Code of Conduct. The 2024-2025 CFBISD Student Code of Conduct (SCC) mirrors CFBISD Board Policy. The Student Code of Conduct provides information to parents, students, and administrators regarding standards of conduct, consequences of misconduct, and procedures for administering discipline.

Recommendation: It is recommended that the Board of Trustees approves the 2024-2025 Student Code of Conduct as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This item requests approval of 2024-2025 administrator appraisers for the Texas Teacher Evaluation and Support System (T-TESS), the teacher appraisal system approved for the District. All T-TESS appraisers have completed and/or provided evidence of the credentials required to perform the duties and responsibilities of a T-TESS appraiser as required by the Texas Education Agency. In accordance with Board Policy DNA (LEGAL) and DNA (LOCAL), we respectfully submit the comprehensive list of administrators for Board approval as T-TESS appraisers who possess the required credentials to perform the responsibilities of an appraiser within the CFBISD.

Recommendation: It is recommended that the Board of Trustees approve the comprehensive list of T-Tess Administrative Appraisers as provided.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Board of Trustees has annually approved the administrator and teacher T-TESS Appraisal Calendar. The calendar will outline the timeline for the appraisal process for the 2024-2025 school year.

Recommendation: It is recommended that the Board of Trustees approve the T-TESS Appraisal Calendar as presented.

Description:  Priority #5: Optimize All Available Resources
The U.S. Department of Agriculture (USDA) and S. B. No 1566 require that school districts allow students to utilize a prepaid meal account to purchase cafeteria meals and that the district’s Board of Trustees adopt a written, grace period policy regarding the use of the meal accounts to accommodate students who exhaust their meal account balance and methods by which parents of those students are notified. 

In 2023-2024, the grace period below with the following charge limits was approved and implemented. In light of the proposed elimination of the paid breakfast meal price and the minimal increase of $0.25 for the paid lunch meal price, the following changes to the approved grace period are being proposed for school year 2024-2025.   

Age Group	Status	Charge Limit	Courtesy Meal	Notification Efforts
Paid Elementary students	Current	($17.25) three (3) breakfast meals & three (3) lunch meals	Students in Pre-K through second grade and Special Needs students be allowed to take the reimbursable meal selected in the serving line.	Parents receive negative balance letters in weekly take-home folders and weekly phone calls and emails upon reaching the account balance associated with their eligibility status (Paid - Balance of $5.75 or less, Reduced and Free - Balance of -$0.01 or less).
	Proposed	($15.00) unlimited breakfast meals & four (4) lunch meals	NO CHANGE	Parents will receive negative balance letters in weekly take-home folders and weekly phone calls and emails upon reaching the account balance associated with their eligibility status (Paid - Balance of $7.50 or less, Reduced and Free - Balance of -$0.01 or less).
Paid Secondary students	Current	($11.50) two (2) breakfast meals & two (2) lunch meals	Non-Special Need students in third grade and above be allowed to take the reimbursable fruit, vegetable, and milk components selected in the serving line and the designated courtesy entrée.	Parents of all students receive weekly phone calls and emails upon reaching the account balance associated with their eligibility status (Paid - Balance of $5.75 or less, Reduced and Free - Balance of -$0.01 or less)
	Proposed	($11.25) unlimited breakfast meals & three (3) lunch meals	NO CHANGE	Parents of all students will receive weekly phone calls and emails upon reaching the account balance associated with their eligibility status (Paid - Balance of $7.50 or less, Reduced and Free - Balance of -$0.01 or less)

Recommendation: It is recommended that the Board of Trustees approve the Meal Charging Regulation for 2024-2025 school year as presented.

Description:  Optimize All Available Resources
Please see the table below for current and proposed meal costs.

Paid Student Meal Pricing:  
    Lunch: The Healthy, Hunger-Free, Kids Act of 2010 requires that paid student lunch prices be greater than or equal to the total amount of cost and revenue incurred for a free lunch to ensure Paid Lunch Equity (PLE). When it is determined that the paid lunch cost is not equitable to the free lunch revenue, districts must remedy that by increasing meal prices or by utilizing the Paid Lunch Equity exemption. The total free lunch revenue for 2024-2025 is $4.88 per meal and the recommended weighted average price of paid lunches is $3.85. Student Nutrition used the exemption in school year 2023-2024 to keep paid lunch prices the same.  In an effort to maintain paid lunch equity, avoid a large price increase in coming years, and continue to provide high-quality, nutritious meals to the student population despite inflation, Student Nutrition would like to raise the paid lunch price to $3.75 for school year 2024-2025. The proposed elimination of paid breakfast meal prices will offset the slight increase in paid lunch meal prices. 
    Breakfast: Breakfast meals are not subject to PLE requirements. For this reason, districts are allowed to set the price of breakfast meals to $0.00 for all reduced and paid students and cover the cost of the loss of revenue with federal program funds. Student Nutrition is recommending that we eliminate paid student breakfast cost. Breakfast would be free of charge to all students saving paid households the breakfast cost of $2.25 per student per day and ultimately $387.00 per student per school year. This loss of breakfast revenue can be comfortably absorbed by the Student Nutrition budget. 

Reduced Meal Pricing: Student Nutrition's recommendation is to keep reduced student lunch prices at $0.00 for school year 2024-2025.

Adult Meal Pricing: Student Nutrition's recommendation is to keep adult meal prices at a la carte pricing for school year 2024-2025.
 

Meal Category	Eligibility	Current Price 2023-2024	Proposed Price 2024-2025	Proposed Price Change
Breakfast	Paid Student	$2.25	$0.00	($2.25)
	Reduced Student	$0.00	$0.00	None
	Adult / Guest	A LA CARTE	A LA CARTE	None
Lunch	Paid Student	$3.50	$3.75	$0.25
	Reduced Student	$0.00	$0.00	None
	Adult / Guest	A LA CARTE	A LA CARTE	None

Recommendation: It is recommended that the Board of Trustees approve the increase of the paid student lunch prices to $3.75, the elimination of paid student breakfast cost, and the continuation of meal pricing for adults and non-paid students for the 2024-2025 school year, as presented. 

Description:  Priority #5: Optimize All Available Resources
Excess workers’ compensation works to financially protect the self-insured/employer for workers’ compensation claims that exceed the designated dollar limit.  Excess comp insurance covers all workers’ comp losses up to a specific dollar amount, which, for CFBISD, is $600,000.  CBFISD is self-funded for Workers Compensation coverage and claims are paid out of the Workers Compensation budget.  Once an individual claim reaches $600,000, the excess insurance policy covers all expenses beyond this amount. 

This purchase is not projected to exceed $200,000.  This purchase will be made using the general fund.

Recommendation: It is recommended that the Board of Trustees approve the purchase of Excess Worker’s Compensation Insurance and authorize the Superintendent or her designee to execute renewals and contracts in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
This purchase will provide a public address system for the Child Development Academy, which will improve security and communication. This project is being paid for by a grant that the Child Development Academy received called Childcare Relief Funds. We engaged three companies, including RAB Group, Master AV, and Ford AV. All three companies walked the project and agreed to provide quotes. Despite additional engagement with the Ford AV rep, who stated he was working on a quote for this project, no quote was ever received.  

The two quotes that were submitted were from Master AV and RAB Group.  The quotes are very similar in cost and CFB has positive experience working with both companies.  Master AV is currently doing some large project work in CFB.  Due to concerns that they may not be able to scale and take on this additional work, the recommendation is to hire RAB Group to complete this project at a quoted cost of $122,907.35 paid for by the Childcare Relief Funds Grant. In addition, we are requesting the Board approve $10,000 of contingency funding (also paid out of the grant, if needed) to cover unforeseen changes to the project scope. These would be items that would not be known until the physical installation of the system is in progress. If no changes to the scope are needed during the project, the contingency funding will remain available in the grant for future projects.

The cost of this project is $122,907.35.  This project is being paid for by a grant that the Child Development Academy received called Childcare Relief Funds.

Recommendation: It is recommended that the Board of Trustees approve the purchase of services to complete the public address system project, including the contingency, and to authorize the Superintendent or her designee to execute purchases and/or contracts as needed, in the District's best interest, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This project will improve security and provide a safe environment for staff and students at the Child Development Academy.  We engaged three companies, including STS 360, PrefTech and Allied Universal. The quotes from all three companies are attached.  STS360’s quote came in the lowest at $131,027.34. This was over $20,000 lower than the next closest quote.  CFB has also had positive work experience from STS 360 and the recommendation is to select them for completion of these projects.  In addition, we are requesting the Board approve $10,000 of contingency funding (also paid out of the grant, if needed) to cover unforeseen changes to the project scope. These would be items that would not be known until the physical installation of the system is in progress. If no changes to the scope are needed during the project, the contingency funding would remain available in the grant for future projects.

The cost of this project is $131,027.34.  This project is being funded by the Childcare Relief Funds grant.

Recommendation: It is recommended that the Board of Trustees approve the purchase of services to complete the surveillance camera/access control project, with the contingency, and to authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections based on the best interest of the District for the service necessary.  

All local, state and federal funding sources may be used for these purchases.  This is an ongoing RFP.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's best interest, as presented.    

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections based in the best interest of the District.

Local, State and Federal Funding Sources may be used for these purchases. This is an ongoing RFP.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's bet interest as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make a selection in the best interest of the District.   

Local, State and Federal funding sources may be used for these purchases. This is an ongoing RFP.

Recommendation: It is recommended that the Board of Trustees approve 
the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the District's best interest as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract for the purchase of custodial equipment and supplies utilized by the Custodial Department throughout the District, to maintain cleaning and sanitation.

Purchases from this contract will come from the general operating budget.
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-05-024 for Custodial Supplies and Equipment and for the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the District's best interest as presented.  

Description:  Priority #5: Optimize All Available Resources
This exclusive service contract that provides catering for the District’s daycare program, Child Development Academy (CDA), meals and snacks. This agreement requires the vendor to provide meals and snacks at a fixed price, per student, per day with a minimum guarantee of 150 students.  Additional meals and snacks above the minimum are provided for each lunch and each additional snack.  This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Funding for purchases made under this agreement will be from the enterprise fund comprised of daycare proceeds.

Recommendation: It is recommended that the Board of Trustees approve the award of extension RFP 2021-05-025 for Child Day Care Catering with the recommended vendor and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract that provides for as-needed purchases of Contracted Therapy Services to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

Purchases from this contract will come from the general operating budget.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-05-026 Contract Therapy Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the District's best interest, as presented. 

 

Description:  Priority #5:  Optimize All Available Resources
This is a non-exclusive contract that provides for as-needed purchases of Technology Solutions, Products, and Services to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

Purchases made under this RFP will use local, state and federal funding sources.
This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-04-042 for Technology Solutions, Products, and Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract that provides for as-needed products and services for the Career and Technical Program to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

Purchases made under this RFP will use local, state and federal funding sources.
This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-06-044 Career Tech Products and Services with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the District's best interest, as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In parallel with construction and renovation projects, a multitude of services are performed by licensed professionals to ensure compliance with local, state, and federal building regulations.   With the volume of capital improvement projects steadily increasing throughout the District, it is anticipated that the dollars spent on these services will increase as well.  A formal process was proactively conducted, ensuring contracts are established with firms that have demonstrated core qualifications at competitive rates. Award of these contracts will ensure that the District is receiving the best value for these services from the most qualified firms on capital improvement projects.

As governed in Texas Government Code §2254.004, a Request for Qualifications (RFQ) was issued on June 28, 2021 to solicit Qualification Statements from firms to perform various services, as detailed below.   Seventeen (17) Qualification Statements were received in step one of this process, which were internally reviewed by an evaluation committee.  District administration determined that based on the quantity and complexity of projects to be assigned, the District would be best served by selecting multiple firms to form a pool of qualified and competent firms that will be assigned projects based on each firm’s qualifications, competence, capabilities, and design and programming approach.  Based on their demonstrated capabilities, the firms on the list attached are being recommended to form a pool. 

The estimated cost for these services will vary based on project and scope. All funds will be used for these vendors. 
This will be the final extension per the original RFQ.

Recommendation: It is recommended that the Board of Trustes approve the extension of RFQ 2021-06-029 for the pool of firms listed, and delegate authority of the Superintendent, or her designee, to assign projects, negotiate, and execute agreements with qualified firms to perform the services identified under this Request for Qualifications.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract that provides for as-needed purchases of transportation parts to repair or maintain District Vehicles.  

Purchases from this contract will come from the general operating budget.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-05-028 for Transportation Parts with the attached vendors and authorize the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the District's best interest, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract that provides for as-needed purchases of athletic supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

Purchases from this contract will come from various, local, state and federal funds.  
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-04-020 for Athletics Equipment & Supplies with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the District's best interest, as presented . 

 

Description:  Priority #5: Optimize All Available Resources
This purchase is to renew the Master Services Agreement between Frontline and CFBISD. Frontline Education provides licensing for various programs and modules throughout the District.  

These renewals will be for the 2024-2025 school year and will not exceed $1,200,000.00.  This amount will cover the authorization for any as-needed training, report services, or special programming.  Funding will be from the General Operations Budget.
Frontline Technologies has been used by the District for over ten (10) years.

Recommendation: It is recommended that the Board of Trustees approve the purchase for the renewal of Frontline Technologies and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Solution Tree is a company which provides coaching and professional development to campus staff in order to increase student achievement by building capacity in campus-specific needs including: Professional Learning Communities, Data-Analysis, and Planning for Intervention.

This purchase will be funded from Federal Funds and Title II funds. It will be for six (6) campuses, each with five (5) sessions, for a total of 30 sessions at a cost of $195,000.00.
Solution Tree campus-embedded professional development was provided to seven (7) campuses during the 23-24 school year. The recommendation based on campus needs and feedback is to continue the support at six (6) campuses during the 24-25 school year.

Recommendation: It is recommended that the Board of Trustees approve the renewal of professional development training for campus staff with Solution Tree and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the District's best interest, as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This GMP Amendment is for Locker Room Renovations for Natatorium Use, Main Concourse Restroom Renovations, and Athletic Field Lighting Renovations. The renovations are needed to optimize these locations and for the safety and security infrastructure. The renovations will benefit employees, students, and guests who both work and visit these locations. 

Funding Source will be 2018 Bond funds:
Estimated Project Cost $714,733
Contingency of $150,000
Total Estimated Cost $864,733

Recommendation: It is recommended that the Board of Trustees approve the GMP Amendment for Locker Room Renovations for Natatorium Use, Main Concourse Restroom Renovations, and Athletic Field Lighting Renovations and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.

Description:  Priority #5: Optimize All Available Resources
Each year, the Texas Association of School Boards invites school boards in Texas to designate one voting delegate and one alternate as representation to the TASB Delegate Assembly held in conjunction with the annual TASA/TASB Conference. It has been the practice each year for the CFBISD Board of Trustees to designate a voting delegate and alternate using a process of nomination and a majority vote of the Board.

Recommendation: It is recommended that the Board of Trustees provides a delegate and alternate for the TASA/TASB General Conference.