October 5, 2023 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.

This report includes the following items: 
1.    Budget Amendments Year-to-Date as of October 5, 2023
    a.  Proposed Budget Amendments for Official Budgets-None 

2.  Outstanding Investments as of August 31, 2023

3.    Tax Office Reports for the month of August 2023
        a.  Year-to-Date Collection 2022-23 Report for August
        b.  Refunds of over $500 for Board Approval for August - None

Recommendation: It is recommended that the Board of Trustees accept the financial reports for August  2023.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from August 1, 2023,  through August 31, 2023.

Recommendation:  It is recommended that the Board of Trustees accept the Purchasing Report for the period of August 1, 2023, through August 31, 2023.

Description:  Priority #1: Optimize Enaging and Diverse Learning
This item requests approval of 2023-2024 administrator appraisers for the Texas Teacher Evaluation and Support System (T-TESS), the teacher appraisal system approved for the District. All T-TESS appraisers have completed and/or provided evidence of the credentials required to perform the duties and responsibilities of a T-TESS appraiser as required by the Texas Education Agency. In accordance with Board Policy DNA (LEGAL) and DNA (LOCAL), we respectfully submit the comprehensive list of administrators for Board approval as T-TESS appraisers who possess the required credentials to perform the responsibilities of an appraiser within the CFBISD.

Recommendation: It is recommended that the Board of Trustees approve the comprehensive list of T-Tess Administrative Appraisers as provided.

Description:  Priority #5: Optimize All Available Resources
This purchase is for Legal Services as needed for the Carrollton-Farmers Branch School District.  The District utilizes two firms for these services.  According to the Texas Government Code, Chapter 2254, legal services are considered professional services and do not require competitive bids.  The District contracts with Thompson & Horton, LLP and Walsh, Gallegos, Trevino, Kyle & Robinson PC.   

Funding Sources will be from the General fund with an Estimated Cost of $420,000.00. 

Both firms are very familiar with the District.  Walsh, Gallegos, Trevino, Kyle & Robinson has provided services since 2010, and Thompson & Horton has provided services since 2017. 

Recommendation: It is recommended that the Board of Trustees approve the purchase with the above-listed firms for Legal Services and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District. 

Description:  Priority #5: Optimize All Available Resources
This non-exclusive contract provides for outside contracted services, such as maintenance and operational vendors needed to make repairs and other contracted services, to address various needs throughout the District which are unknown at this time.  This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary services.  CFBISD staff will request quotes from the awarded vendors and make a selection based on the best value to the District for the service necessary.

These services will be funded by Local, State and Federal Funds

This is the first (1) renewal of an ongoing contract with the option to renew annually for an additional three (3) one-year extensions.  

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031a for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's best interest. 

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract which provides for grocery products and catering services.  This contract will approve vendors needed to be used throughout the District for various events.  This perpetual RFP will be awarded monthly, as needed, to increase the District’s variety of approved vendors.   

Funding will be from Local, State, and Federal Funds.

This is the first (1) renewal of an ongoing contract with the option to renew annually for an additional three (3) one-year extensions.  

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032a for Grocery and Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District. 

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract that provides for administrative, educational consultants, & professional development.  This contract will approve vendors needed to be used throughout the District for various events.   This perpetual RFP will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary services when needed.

Funding will be from Local, State, and Federal Funds

This is the first (1) renewal of an ongoing contract with the option to renew annually for an additional three (3) one-year extensions.  

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033a for Administrative, Educational Consultants, and professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District.

Description:  Priority #5: Optimize All Available Resourcees
This is a non-exclusive contract that provides for as-needed purchases of kitchen equipment parts, repair services and small wares for the Student Nutrition Department.  District Staff will solicit quotes from the awarded vendors and select based on the best value to the District.  

Funding will be from Student Nutrition Funds.
This is the second (2) option to extend of four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2021-08-038 for Student Nutrition Kitchen Equipment Parts, Repairs, and Small Wares, and authorize the Superintendent or her designee to execute purchases and/or contracts as needed under this RFP in the best interest of the District. 
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
New guidelines require the application of ballistic window film to every student-occupied building for the safety and security of CFBISD students throughout the District.   

The total cost is estimated at $1,200,000 to be funded by a state grant.

This one-time purchase with Epic Solar Control, LLC, an authorized 3M dealer, utilizes the TIPS contract 220101.

Recommendation: It is recommended that the Board of Trustees approve the purchase of Ballistic Window Film from Epic Solar Control, LLC, and authorize the Superintendent or her designee to execute purchases and contracts in the District's best interest.

 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This purchase is with John Cook Associates, Inc. to provide maintenance services and repairs to the District’s HVAC systems as needed.  

The District utilizes a local RFP for HVAC Services to procure on-site services with same-day response time. Response includes emergency breakdowns to service and/or repairing CFBISD’s HVAC units as necessary.  Work shall be done in a timely and orderly manner and all work areas shall be kept free from any safety hazards.  Work areas shall be left clean and as close to their original condition as possible. Any work that is required will be cleared by the CFB Director of Facility Services.

Funding will be from local Maintenance Budget Funds through the General Fund.  The estimated cost is $600,000.00.This purchase is the yearly renewal of the HVAC Services Agreement.  The District has been utilizing John Cook Associates, LLC since 2011.

Recommendation: It is recommended that the Board of Trustees approve the renewal of the contract with John Cook Associates for HVAC Services and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District. 

Description:  Priority #5: Optimize All Available Resources
The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of Directors of an appraisal district be conducted in odd-numbered years.  For the Denton Central Appraisal District, the Board of Trustees may nominate up to five (5) people to be considered for the Board of Directors.  The District is not required to make a nomination.
Eligibility criteria are:
1.     An appraisal district director must reside in the appraisal district for at least two years immediately preceding the date he or she takes office.
2.    An employee of a taxing unit served by the Appraisal District is not eligible to serve as a director.  However, if the employee is an elected official, he or she is eligible to serve.
3.    A person may not serve as a director if closely related to anyone in the Appraisal District, or if related to anyone who represents owners in the District, or if the person has an interest in a business that contracts with the District or taxing unit.

Recommendation: It is recommended that the Board of Trustees approve that the Board consider nominating a candidate to the Denton Central Appraisal District Board of Directors.

Description:  Priority #5: Optimize All Available Resources
The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of Directors of an appraisal district be conducted in odd-numbered years.  For the Dallas Central Appraisal District, our Board of Trustees may nominate one (1) candidate.  The term of office is two (2) years, beginning in even-numbered years.  By special provision of the Property Tax Code, four (4) members of the Board are appointed/elected from City of Dallas, DISD, Dallas County Commissioners Court, and the other cities in Dallas County.  Each of the Independent School Districts, except Dallas ISD, shall have the right to nominate by official resolution one (1) candidate as the fifth member to the Board.  The said Independent School Districts shall, from among the nominations received, elect by a majority vote, with each Independent School District being entitled to one (1) vote, a member to the Board of Directors.  The District is not required to make a nomination.  

Eligibility Criteria are:
1)    Must be a resident of the Appraisal District for at least two (2) years prior to the election
2)    May be an elected official of an agency represented by the appraisal district
3)    Cannot be an employee of an agency represented by the appraisal district
4)    Cannot be related within the second degree by consanguinity or affinity, as determined under Chapter 573, Government Code, to an individual who is engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district
5)    Cannot own property on which delinquent taxes have been owed to a taxing unit for more than 60 days after the date the individual knew or should have known of the delinquency unless:
a)     The delinquent taxes and any penalties and interest are being paid under an installment payment agreement under Section 33.02; or
b)    A suit to collect the delinquent taxes is deferred or abated under Section 33.06 or 33.065.
6)    An individual is ineligible to serve on an appraisal district board of directors if the individual has engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district at any time during the preceding five years.
7)    An individual is ineligible to serve on an appraisal district board of directors if the individual has served as a member of the board of directors for all or part of five terms, unless the individual was the county assessor-collector at the time the individual served as a board member.  This requirement takes effect for this election but is not retrospective.  The five-term limit starts with the 2022/2023 term being the first term to be counted.
8)    An individual is ineligible to serve on an appraisal district board of directors if the individual has been an employee of the appraisal district at any time during the preceding three (3) years.

By October 30th, 2023, each entity will receive a ballot to cast their vote. Each entity entitled to vote will do so by official resolution and return to the Appraisal District no later than December 15, 2023.

Recommendation: It is recommended that the Board of Trustees  consider nominating a candidate to the Dallas Central Appraisal District Board of Directors and approve that nomination.
 

Description:  The Resolution is in anticipation of a Legislative Special Session related to public education. The CFBISD Board of Trustees calls on the Legislature to support an increase to the basic allotment and address the unfunded mandates placed on Texas Public Schools.

The resolution will be provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approve the Resolution as presented.