May 4, 2023 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s) as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

 

Description:  Priority #5: Optimize All Available Resources
Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for March 2023 as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from March 1, 2023, through March 31, 2023.

Recommendation:   It is recommended that the Board of Trustees accepts the Purchasing Report for the period of March 1, 2023 through March 31, 2023 as presented. 

 

Description:  Priority #5: Optimize All Available Resources
Background: The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended February 28, 2023. 

Recommendation: It is recommended that the Board of Trustees approve the Quarterly Investment report for the period ending February 28, 2023 as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: TEA requires that the district superintendent and the local board of trustees annually certify that the District has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level as required in the Texas Education Code, Section 28.002.

The District affirms that the qualifications set forth by the state have been met.

Recommendation: It is recommended that the Board of Trustees approve the TEKS Certification as provided.

 

Description:  Priority #4: Optimize Social and Emotional Health of All Students
Background: This purchase will provide the KICKSTART KIDS Martial Arts and Character Development Program serving over 500 students at Barbara Bush, Vivian Field, Dan F. Long, Dewitt Perry and Ted Polk Middle Schools.  The program has been used for several years to help empower youth with core values. This agreement is for three years and the estimated spend for this contract will not exceed $375,000.00.

Recommendation: It is recommended that the Board of Trustees approves the contract for Kickstart Kids and to authorize the Superintendent or her designee to execute contracts and renewals in the best interest of the District as presented.

 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: This is a non-exclusive contract which provides for as-needed purchases of ID card system equipment and supplies to be utilized throughout the Carrollton-Farmers Branch Independent School District.  This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation: It is recommended that the Board of Trustees approves the Extension of RFP 2019-03-005 for ID Card Systems and Supplies with the recommended vendors and to authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the best interest of the district through the term of this contract as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: This is a non-exclusive contract which provides for as-needed purchases of plumbing supplies and equipment to be utilized throughout the District. This is the first (1) extension of four (4) one-year renewal options as specified in the RFP. 

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2022-03-012 for Plumbing Supplies and Equipment with the recommended vendors and to authorize the Superintendent, or her designee, to execute renewals and purchases as provided in the RFP in the best interest of the District through the term of this contract as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive proposal which provides for various products and uniforms for departments and staff that need to be easily identifiable for added safety and security of our students throughout the District, on an as-needed basis. This is the first (1) extension of four (4) one-year (1) renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2022-01-006 for District Campus Apparel, Promotion Items and Uniforms with the attached awarded vendors and to authorize the Superintendent, or her designee, to execute purchases and/or contracts as provided in the RFP in the best interest of the District as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: Dreambox Learning, a digital math program for grades K-8, is currently providing differentiated and individualized support for math students that complements our current math program.  This contract is renewed yearly and benefits all CFBISD students in grades K-8.  The total cost of renewing this service for the 2023-2024 school year is $289,933.00.  This amount also includes three (3) individualized PD sessions that will be provided to staff members.  This District will be using the Allied States Cooperative contract to procure this product and services.

Recommendation: It is recommended that the Board of Trustees approves the renewal of Dreambox from the recommended vendor and authorize the Superintendent, or her designee, to execute renewals as provided in the RFP in the best interest of the District through the term of this contract as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Texas Essential Knowledge and Skills (TEKS) for Social Studies has been extended for an additional two (2) years.  As a result, the Social Studies Department would like to continue with the same adopted materials for all courses, with the exception of AP Human Geography and AP World History.  Both of these courses have changed their scope and sequence since the last adoption and require updated instructional materials in order to cover all TEKS.  The materials include the DBQ Project Online and Social Studies School Services Nystrom Online Atlases that are critical to building students’ geographical and historical thinking.  These purchases are District-wide for K-12 and several bids and cooperatives will be used to purchase the materials and text books needed.  The total cost for these items will not exceed $400,000.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of social studies materials for students in grades K-12 from various vendors and to authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: iLit was first purchased in August of 2018 to support students’ reading progress.  Approximately 1000 students in grades 6 through 12 utilize this computer-based program as one component of their language arts classroom as a supplemental program to aide with acceleration and intervention.  This ancillary program supports CFB’s curriculum in that it provides a wide variety of books for students to read online.  iLit supports students’ tier 2 vocabulary and integrates reading and writing in meaningful ways.  This program is supportive of a 20-minute tutorial, or a 45- or 90-minute class.

This program has proven most beneficial for Emergent Bilingual students as well as for students who are two or more years below grade levels in Reading as identified through a triangulation of scores on MAP, STAAR, and District Common Formative Assessments (DCFAs).  Professional Development for iLit teachers is provided annually at Optimizing Outcomes, the district’s two-day conference.  In addition, consultants support campuses throughout the year as part of the professional development plan incorporated into the contract.  This training is provided one-on-one or in small groups with teachers.  

This purchase will include the reading program, implementation and required training, benefiting students throughout CFBISD.  The vendor is Savvas Learning Company and will be used from CFBISD’s approved vendor list for Instructional Materials and Teaching Supplies.  The spend for this purchase is $127,234.00.

Recommendation: It is recommended that the Board of Trustees approves the renewal of iLit from the recommended vendor and authorize the Superintendent, or her designee, to execute contracts and renewals as provided in the RFP in the best interest of the District through the term of this contract as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract which provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District which are unknown at this time. This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary services. CFBISD staff will request quotes from the awarded vendors and select based on the best interest of the District for the service necessary.   

This is an ongoing contract and can renew annually up to four (4) one-year extensions. 

Recommendation: It is recommended that the Board of Trustees approves the perpetual  RFP 2022-10-031f for Outside Contracted Services with the recommended vendors and to authorize the Superintendent, or her designee, to negotiate contracts within this RFP in the best interest of the District through the term of this contract as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract which provides for grocery and catering services.  This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based in the best interest of the District.  

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032e for Grocery & Catering Services with the recommended vendors and to authorize the Superintendent, or her designee, to negotiate contracts within this RFP in the best interest of the District through the term of this contract as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract which provides for administrative, educational consultants, & professional development. This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based in the best interest of the District.   

Recommendation:  It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033e for Administrative, Educational Consultants, & Professional Development Services with the recommended vendors and to authorize the Superintendent, or her designee, to negotiate contracts within this RFP in the best interest of the District through the term of this contract as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: As reported at a Board Meeting earlier this year, district data shows the number of Emergent Bilingual students increasing across the district.  Specifically, the number of Newcomers almost quintupled in the past three years and comprise 39.5% of the district’s population.  Due to this growing trend, the District began working with Seidlitz Education to provide support to our campuses.  The work began at two schools last year (Smith & Turner) and will, with approval, expand to all campuses for the 2023-2024 school year.  

Year	Newcomers	Emergent Bilinguals
2020-2021	285	8,371
2021-2022	803	9,095
2022-2023	1,087	9,925

This initiative will have two prongs.  The first would provide a one-day training session taught by Seidlitz content area specialists across all grade levels for every content area teacher in August of 2023.  This will serve as the foundation for a common vocabulary that will anchor the work across the district.  This initiative is supported by all content directors, with coaches and specialists being used to support additional work on each campus throughout the year.  The second prong will continue the campus-based work at four (4) schools (Sheffield, Davis, Perry and Long) with Seidlitz consultants.  This will include two (2) district-based days that will support the implementation of these strategies at a deeper level. These campuses were chosen due to the high number of Emergent Bilinguals on their campus.

The cost of this purchase will not exceed $200,000.00 using our ESL Bilingual Materials contract previously approved.  

Recommendation: It is recommended that the Board of Trustees approve the purchase of Seidlitz training for professional development for the district and campus staff and to authorize the Superintendent, or her designee, to execute contracts and renewals as provided in the RFP in the best interest of the District as presented.