August 4, 2022 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Priority #5: Optimize All Available Resources
Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.
 
This report includes the following items:

1.  Budget Amendments Year-to-Date as August 4, 2022
     a.  Proposed Budget Amendments for Official Budgets- None

2.  Budget Summary Year-to-Date as May 31, 2022
               a.  Unaudited Revenue Summary including:
                              i.     Adopted Budget
                              ii.    Current Amended Budget
                              iii.   Realized to-date Revenue
                              iv.   Unrealized Revenue
                              v.    Percentage Revenue Realized
               b.  Unaudited Expenditure Summary including:
                              i.     Adopted Budget
                              ii.    Current Amended Budget
                              iii.   Cumulative to-date Expenditures
                              iv.   Unencumbered Balance
                              v.    Percentage of Budget Expended for the following funds:
                                             1.  General Funds
                                             2.  Special Revenue Funds
                                             3.  Debt Service Funds
                                             4.  Capital Projects Funds
               c.  Construction Summary including:
                              i.     Remaining Project Plan Budget
                              ii.    2021-22 Expenditures
                              iii.   Balance
                              iv.   Percentage of Budget Expended

3.  Outstanding Investments as of May 31, 2022

4.  Tax Office Reports for the month of May 2022
               a.  Year-to-Date Collection 2021-2022 Report for May
               b.  Refunds of over $500 for Board Approval for May - None

5. Federal Grant Applications as of May 31, 2022 - None

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for May 31, 2022.

Description:  Priority #5: Optimize All Available Resources
Background: The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from May 1, 2022, through June 30, 2022.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report for the period of May 1, 2022, through June 30, 2022, as presented.

Description:  Priority #5: Optimize All Available Resources
Background: The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended May 31, 2022. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Quarterly Investment Report for the quarter ended May 31, 2022.
 

Description:  Priority #5: Optimize All Available Resources
Background: The Texas Property Tax Code, under Section 26.04(a) and (b), requires the District’s Registered Texas Assessor/Collector to submit to the Board of Trustees each year the sworn certified appraisal rolls from the Dallas Central Appraisal District and the Denton Central Appraisal District.  The Certification of Appraisal Rolls summary sheet will include the total appraised, assessed, and taxable value of all property by the school district, as well as the total taxable value of new property in the District.  The Board of Trustees is to adopt a resolution to approve the 2022 Tax Roll calculated from the District’s Tax Assessor/ Collector previously presented report.

The District’s Registered Texas Assessor/Collector is also required to estimate the debt collection rate for the tax year.  This total includes current taxes, delinquent taxes, rollback taxes, penalties, interest, and the additional penalty under Sections 33.07 and 33.08, Property Tax Code.   The Board is to adopt a resolution to approve the District’s Tax Assessor/ Collector certification of the anticipated collection rate previously presented in the report.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the report and resolutions as presented.

Description:  Priority #5: Optimize All Available Resources
Background: Consider matters pursuant to the Texas Education Code (TEC), Chapter 49, Subchapters A and D, and rules adopted by the Commissioner of Education as authorized by the TEC, 49.006 including authorizing the Board President, Board Secretary and the Superintendent of the Carrollton-Farmers Branch ISD to execute any documents necessary to accomplish the purpose of reducing its local revenue level to a level not to exceed the level established under TEC, 48.257 for the school year for Carrollton-Farmers Branch ISD. 

The District is required to sign and submit a contract that informs the state which option has been chosen to reduce its local revenue level for the 2022-23 school year.  There are five (5) options available to reduce local revenue levels.

Option 1 - Consolidate with another district,
Option 2 - Detach property,
Option 3 - Purchase attendance credits from the state,
Option 4 - Contract to educate nonresident students, and/or 
Option 5 - Consolidate tax bases with another district  

Staff recommends electing Option 3 to achieve the required local revenue level for the 2022-23 school year.

For the 2022-23 school year, we are requesting delegation of contractual authority to obligate the school district under Texas Education Code (TEC) §11.1511(c)(4) to the Superintendent, solely for the purpose of obligating the District under TEC, 48.257 and TEC, Chapter 49, Subchapters A and D, and the rules adopted by the Commissioner of Education as authorized under TEC, 49.006. This includes approval of the Agreement for the Purchase of Attendance Credits. (Netting Chapter 49 Funding)

TEA requires all districts classified as a "Chapter 49 district" to execute an agreement each year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve and authorize the Board President, Board Secretary, and the Superintendent to execute Chapter 49 documents, including the attached Agreement for the Purchase of Attendance Credits.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Texas Education Agency (TEA) requires districts to request a waiver to provide remote special education homebound services.  Students with a chronic medical condition, weakened immune system, or other significant health conditions may warrant remote homebound instruction.  The need for these services is determined through a Homebound Needs Evaluation endorsed by a licensed physician.

School districts are able to provide special education remote homebound instruction to a student if:
1.    The student’s Admission, Review, Dismissal (ARD) Committee has determined that the remote homebound instruction meets the needs of the student.
2.    The ARD committee has documented the determination in the student’s Individualized Education Plan (IEP).
3.    All other requirements related to the provision of special education homebound instruction are met except face-to-face instruction from the homebound teacher.

Approval of this waiver by the Board of Trustees will allow the identified student(s) to meet their IEP goals as well as generate attendance according to the homebound funding provisions.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the waiver for Remote Homebound Services for Special Education Students.

Description:  Priority #5: Optimize All Available Resources
Background: The District receives donations from a variety of sources including parents, PTA’s, area businesses and other groups.  Many organizations within the District benefit from donations such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose for each donation.

The total value of donations for the period January 2021 - July 2021 is $80,843.00.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the donations made to the District as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: TEA requires districts to update special education procedures in the Legal Framework.  This framework is facilitated through Region XVIII and houses operating procedures, reference libraries, and legal references for all things related to special education.

Several procedures have been changed by the State, and thus require the district to modify district procedures.  The Special Education Department reviewed and updated all relevant procedures for the 2022-2023 school year.  These procedures are attached and will be submitted via the Legal Framework upon Board approval.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the revisions to CFB's Special Education Operating Procedures.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Board of Trustees has entered into a joint Memorandum of Understanding (MOU) with the Dallas County Juvenile Board outlining all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program. The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective education program. Details of this relationship are defined in an agreement available for public inspection upon request to the Superintendent of Schools.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Memorandum of Understanding with the Dallas County Juvenile Board.

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
Background: Chapter 37 of the Texas Education Code requires the Board of Trustees to adopt a Student Code of Conduct.  The 2022-2023 CFBISD Student Code of Conduct (SCC) mirrors CFBISD Board Policy. The Student Code of Conduct provides information to parents, students, and administrators regarding standards of conduct, consequences of misconduct, and procedures for administering discipline.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the 2022-2023 Student Code of Conduct as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This Letter of Agreement identifies the key elements of an arrangement between Communities in Schools Dallas Region, Inc. (CISDR) and specified Carrollton-Farmers Branch schools. CISDR will serve twelve schools in the 2022-2023 school year. CISDR will place one professional staff on-site at each of the campuses to deliver social and emotional direct program service, risk assessment, and youth development support, as well as coordinate related social services for at-risk students in our schools and their families.

Communities in Schools offsets the cost of personnel with grant funding through Metrocrest Hospital Authority. The total cost to the District for twelve (12) social workers is $100,000.

This purchase is made under the authority of Board Policy EHBC (LEGAL) and Texas Education Codes §33.156 and §33.157, which allows participation in Communities in Schools without requiring a competitive procurement process.

Services under this agreement begin in August 2022 and continue through June 30, 2023.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Agreement with Communities in Schools Dallas Region as presented.

Description:  Priority #5: Optimize All Available Resources
Background: This is an as-needed contract for the rental of Charter Buses and Rental Vehicles to be utilized throughout the Carrollton-Farmers Branch Independent School District.  

These buses and vehicles are used for field trips, student trips, and staff development conferences and will benefit all students and staff of the District.

Historically, the cost can range from $20,000 to $1000,000 depending on the year.  The lower end cost was due to Covid and non-travel times.  

These services can be used with all funding sources.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the renewal of Charter Buses and Rental Vehicles for the initial one (1) year term with the recommended vendors and to authorize the Superintendent or his designees to execute renewals as provided in the RFP in the best interest of the District throughout the term of this contract.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Board approved using the Texas Teacher Evaluation and Support System (T-TESS) for teacher appraisals on March 5, 2020. It is a requirement that the Board approves a list of certified appraisers who can appraise teachers. The list will contain the names of campus administrators who have completed the certification requirement to conduct T-Tess appraisals for the 2022-2023 school year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the list of certified T-TESS Appraisers as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Board of Trustees has annually approved the administrator and teacher T-TESS Appraisal Calendar. The calendar will outline the timeline for the appraisal process for the 2022-2023 school year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the T-TESS Appraisal Calendar as presented.

Description:  Priority #5: Optimize All Available Resources
Background: S. B. No 1566 requires that school districts that allow students to utilize a prepaid meal account to purchase cafeteria meals adopt a grace period policy regarding the use of the meal accounts and have the Board of Trustees approve the terms of this policy. The policy must include a grace period in which the students can accumulate a negative balance or receive an extension of credit from the district so that they can continue to receive meals. The length of the grace period and the amount of negative balance allowed are to be determined by the district. The district must notify the parent or guardian of the exhausted account. In addition, the district is not permitted to charge a fee or interest in connection to the delinquent account but may set a schedule for repayment of the account balance.  

Since 2017-2018, a grace period with a charge limit of $15.00 per student was approved and implemented. This charge limit allowed paid students to charge both breakfast and lunch for three (3) days or to charge only lunch for five (5) days. With the recommended increase in meal prices, the charging policy would be revised to the following charge limit: 
-    Elementary students: ($17.25) to allow students three (3) breakfast meals ($6.75) and three (3) lunch meals ($10.50) in grades Pre-Kindergarten through 5th grade 
-    Secondary students: ($11.50) to allow students two (2) breakfast meals ($4.50) and two (2) lunch meals ($7.00) in grades 6th through 12th grade.

Once the charge limit has been reached, students are provided with a courtesy lunch prepared by the Student Nutrition staff. For discretion, the courtesy lunch is distributed to the students by the school office staff. This distribution method is intended to mimic the same manner as a meal provided to the office by a parent from home. The courtesy lunch includes an entrée, two vegetable servings, a fruit serving and both flavored and unflavored milk.  

To notify parents/guardians, the district contacts them regarding their student’s insufficient account balance via the following methods: 
-    Parents of elementary students receive negative balance letters in weekly take-home folders
-    Parents of all students receive weekly phone calls and emails upon reaching the account balance associated with their eligibility status.
(Paid - Balance of $5.75 or less, Reduced and Free - Balance of -$0.01 or less)

Per Federal regulations, bad debt, which is defined as the total amount of any delinquent student account balances accrued as outlined in the district’s charging policy, must be alleviated by the district’s general fund at the end of the fiscal year.  In the last charging school year, 2019-2020, the district’s bad debt totaled $11,032.36 and the Student Nutrition Department absorbed the cost of 1,274 emergency breakfast meals and 12,686 emergency lunch meals at no cost to students or the district’s general fund. 
 
Background: It is the recommendation of the Superintendent that the Board of Trustees approves the Grace Period Charge Policy Regarding the Use of Prepaid Student Meal Accounts as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background:
PAID STUDENT MEAL PRICING: The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) requires that paid school meal prices be indexed to the federal reimbursement rates for free meals using the Paid Lunch Equity (PLE) Tool to establish meal prices each year. Alternatively, districts may use the PLE exemption to avoid changing prices by demonstrating the existence of a zero or positive fund balance as of December of the previous year. The Student Nutrition fund balance as of December 2021 was positive. While this would allow for the use of the PLE exemption, this fund balance has decreased dramatically throughout 2021-2022 due to the financial impact of the COVID-19 pandemic. Additionally, for each year the exemption is utilized, the PLE weighted price average yields a larger price increase requirement when one has to occur in subsequent years. This increased weighted price average makes it necessary to request a $0.25 increase in the paid student lunch price for the 2022-2023 school year. The price increase will allow Student Nutrition to remain in compliance with HHFKA. It will enable the District to continue providing meals at the current quality level and maintain the revenues necessary for Student Nutrition operations to remain self-sustaining.  

REDUCED MEAL PRICING: Additionally, school districts are allowed to charge a maximum of $0.30 for breakfast and $0.40 for lunch to students who qualify for reduced-price meals but also have the option to lower or eliminate reduced-price charges and subsidize the loss of revenue with program funds. In 2019-2020, reduced prices were lowered to $0.00. The price reduction was well received as the participation of reduced students increased by 34% at breakfast and 22% at lunch. Reduced price participation data for 2020-2021 and 2021-2022 is unreliable to measure reduced-price participation as all students were being fed free of charge utilizing the Seamless Summer Operation feeding pandemic waiver.  

ADULT MEAL PRICING: USDA regulates that adult meal prices must be equal to the free student reimbursement rate plus the rate of USDA Commodity assistance per meal. Charging a la carte pricing to adults and visitors instead of unitized meal prices will meet this requirement and ensure the federal program does not subsidize adult meals.

Meal Category	Eligibility	Current Price	Proposed Price 2022-2023	Proposed Change
Breakfast	Paid Student	$2.25	$2.25	None
Breakfast	Reduced Student	$0.00	$0.00	None
Breakfast	Adult / Guest	$2.75	A LA CARTE	N/A
Lunch	Paid Student	$3.25	$3.50	$0.25
Lunch	Reduced Student	$0.00	$0.00	None
Lunch	Adult / Guest	$4.00	A LA CARTE	N/A

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for as-needed purchases of Carpentry Supplies and Equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District for projects performed with its own staff.  

Solicitations were sent out to 361 vendors and two (2) vendors responded. 

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on department needs and district standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.  

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report.  Individual purchases of $100,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

Historically the spending can depend on the needs that arise.  Average range from $75,000 - $137,000

Purchases will be funded through the general operational budget.

This agreement if for an initial one (1) year term (beginning August 5, 2022) and includes four (4) one (1) year extension options as specified in the RFP.  

Contract end date will be August 4, 2027 if all extensions are taken.

The District reserves the right to re-bid this solution at any time.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the award of RFP 2022-05-023 Carpentry Supply and Equipment for the initial one (1) year term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the district throughout the term of this contract. 

Description:  Priority #5: Optimize All Available Resources
Background: This is an as-needed contract for the purchase of Custodial Supply and Equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District.  This will benefit all staff and students by keeping areas clean and sanitized.  

Purchases will be funded through the general operational budget.

Solicitations went out to 174 vendors.  Twelve vendors responded and were evaluated.  Seven vendors are being recommended for approval.  

The annual cost for purchases under this agreement is unknown but historical spending over the last two years has been:
               20-21  $67,046.83         21-22  $46,030.43

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on department needs and district standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.  

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report.  Individual purchases of $100,000 or above will be submitted to the Board of Trustees for approval 

This agreement is for an initial one (1) year term (beginning August 5, 2022) and includes four (4) one (1) year extension options as specified in the RFP.  

The District reserves the right to re-bid this solution at any time.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the award of RFP 2022-05-024 Custodial Supply and Equipment for the initial one (1) year term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the district throughout the term of this contract. 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for as-needed purchases of transportation parts to be utilized throughout the Carrollton- Farmers Branch Independent School District. 

This is needed to keep the buses running smoothly and will benefit all students and staff.  

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and district standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report.  Individual purchases of $100,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

The cost of this contract for the first year was $504,354.38 

Purchases will be funded through the general operating budget.

This agreement is for the first extension and includes three (3) more one (1) year extension options as specified in the RFP.  

The District reserves the right to rebid the RFP at any time.  

The contract will end in August of 2025.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the renewal of RFP 2021-05-028 for Transportation Parts for the first extension option with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District throughout the term of this contract.  

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive service contract which provides software as a service for online vendor registration and E-bid management for the Carrollton-Farmers Branch Independent School District.

This RFP was also conducted on behalf of the Educational Purchasing Cooperative of North Texas (EPCNT) and included a separate pricing structure based on the member’s annual budget as shown in the table below.  Annual Board approval of extension options is required for cooperative members to continue to utilize this contract.
The annual cost for the top-ranked solution from IonWave Technologies is based on an initial period from March 2, 2018 through August 31, 2018, followed by five (5) one (1) year renewal options, starting September 1, 2018 - August 31, 2019.  CFBISD Renewal amounts for the subsequent years are as follows:

Year No.	Start	End	Renewal Amount
1	Sept. 1, 2018	Aug. 31, 2019	$23,000
2	Sept. 1, 2019	Aug. 31, 2020	$23,500
3	Sept. 1, 2020	Aug. 31, 2021	$24,000
4	Sept. 1, 2021	Aug. 31, 2022	$24,500
*5	Sept. 1, 2022	Aug. 31, 2023	$25,000

The renewal cost for the *fifth (5) term is $25,000, which includes the following modules:  Vendor Registration, IWT Sourcing (E-Bid), Contract Management, Bid Evaluation Scoring, Annual Support and Maintenance, Annual Hosting and implementation services.  

For CFBISD, this is the fifth and final (beginning September 1, 2022), of five (5) one (1) year extension options as provided in this RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 18-01-071-4 For Vendor Registration and E-Bid Management System.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This vendor provides CFBISD with standardized tests by specific Advanced Placement (AP) content each May and preliminary SAT assessments for students in grades 10-12 in October. Qualifying scores on AP exams allow students comparable course college credit. PSAT/NMSQT scores for 11th graders qualify students for National Merit Scholarship and recognition opportunities. 

The College Board’s Early Participation Program is an initiative to support the involvement of high school students through the college-going process. Students are connected to colleges, scholarship providers, and recommendations for AP subject area enrollment based on test scores and survey responses. Annual reports by this vendor for AP, PSAT, and SAT student performance provide feedback for campus and District instructional improvement. Scores on the AP, TSIA 2.0 (Accuplacer), PSAT, and SAT exams provide college readiness benchmarks to CFBISD students, parents, and staff.  Items and associated costs to the District are included in the table below:
 

Item	Qty.	Unit Cost	Total	Rebates/ Discounts	District Cost
Advance Placement Exams	3,200	$96	$307,200	($232,000)	$75,200
SAT exams (11th-12th Grade)	2,875	$60	$172,500	($66,125)	$106,375
PSAT/NMSQT exams (10th-11th Grade)	3,125	$18	$56,250	($15,625)	$40,625
TSIA 2.0 (Accuplacer) exams	20,640	$1.75	$36,120	$0	$36,120
Professional development related fees	22	$550	$12,100	($8,800)	$3,300
Total for 2022-23 School Year			$584,170	($322,550)	$261,620

Qualifying scores on AP, SAT, and TSI (Accuplacer) designate high school graduates as ‘college ready’ under College, Career, and Military Readiness (CCMR) indicator.   

The estimated number of AP exams for the 2022-23 school year is 3,200. The overall cost is estimated at $75,200. 

The cost of an AP exam is $96 per exam. For students who receive free and reduced lunch, College Board offers a $34 fee reduction. Additionally, the state of Texas offers a $40 fee reduction for students receiving free and reduced lunch. Estimated cost for 2022-23 is based on 1,600 AP exams taken by students receiving free and reduced lunch.

To lower the cost of exams to families, the district subsidizes $47 for full pay exams. This brings the cost of exams to students to $20 per exam for free and reduced students and $40 per exam for students not on free and reduced lunch.

Students pay a portion of the AP test fees at an estimated cost of $96,000. Campus and District funds are utilized for offsetting expenditures based on student fee reduction needs at an estimated cost of $75,200.

PSAT and SAT assessments are administered in the Fall of 2022 and Spring of 2023 to provide students with individual score reports and free access to online, personalized resources through College Board.  Students will receive access to comprehensive reporting, allowing them to track and monitor their progress on preliminary college entrance exams. SAT School Day allows campuses to administer the SAT exam campus during a school week-day. 

TSI 2.0 (Accuplacer) exams measures college readiness in reading and mathematics. Students with a qualifying score in reading and/or math can enroll in any entry-level freshman course without restrictions at a public state college or university in Texas. Student score reports and any applicable diagnostic test results can be used by counselors to help guide students on their high school educational plan and future course selections.  On average, students use seven (7) testing tickets to complete all sections of the reading and math TSI 2.0 (Accuplacer) exams. Overall cost is estimated at $36,120.

Professional development from The College Board is utilized district-wide throughout the year with AP summer institute and includes membership for participating teachers and administers. The estimated cost for 2023 AP summer institute training is $12,100. TEA reimburses districts $400 per AP teacher for APSI training completed prior to the start of the school year. Overall cost is estimated at $3,300.

These purchases will be made (beginning September 1, 2022) as cooperative purchases under the Educational Purchasing Cooperative of North Texas (EPCNT) under Lewisville Bid No. EPCNT LISD RFP 2612-19 for Instructional Materials, and complies with Section §44.031 of the Texas Education Code for competitive procurement.  

Purchases under this agreement utilizing Federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR).

This purchase will primarily be funded out of the 2022-23 General Operating Budget; however, purchases may be made with any Board approved and appropriated budgeted funds, general operating budget, campus activity funds, grant and title funds.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of products and services described above from The College Board at an anticipated expenditure not to exceed $261,620, from Board-approved budgets for the 2022-23 school year, and delegate the authority to execute all required documents and contracts necessary to complete the purchase by the Superintendent or his designee.

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for as-needed purchases of Athletic Supplies and Equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and district standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $100,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

Purchases made under this agreement utilizing federal funds adhere to all requirements for expenditures under the federal Education Department General Administrative Regulations (EDGAR).

This will be funded by Board approved and appropriated budgeted funds, general operating budget, campus activity funds, grant and title funds.
This agreement is an initial one (1)-year term (beginning August 4, 2022) and includes four (4) one (1)-year yearly renewal options as specified in the RFP. The District reserves the right to rebid the RFP at any time.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the award of RFP 2022-04-020 Athletics Equipment & Supplies for the initial one (1)-year term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase is to replace the Uninterruptible Power Supply equipment that protects and provides backup electrical power to the network equipment at the following campuses: McKamy ES, McWhorter ES, McCoy ES, McLaughlin-Strickland ES, Rosemeade ES, and Furneaux ES.

Technology acquired quotes for this project from five (5) vendors.  Netsync supplied the lowest usable quote and is providing deployment services.

The total cost for this purchase will be $211,501.76 including hardware, freight, and services.  This purchase will be funded by technology’s operating budget.

This is a one-time purchase for hardware, freight, and services.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of UPS Systems for (six) 6 campuses with the recommended vendor and to authorize the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a purchase of restorative books from vendor QEP Books. These books are needed to help teach Administrators and Instructors techniques that will help with restorative practices. Teachers using the helpful information provided in these books will benefit students at all grade levels. 

The purchase from QEP Books will be made using disproportionality funds and is estimated to total $124,250.00 and will be made using CFBISD contract RFP 2021-11-046 Instructional Supplies and Teaching Material as identified on the attached tabulation.

This is a one-time purchase of restorative books needed for the 2022-2023 school year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the ratification of the Purchase of Restorative Books for the 2022-2023 school year with the recommended vendor and to authorize the Superintendent, or his designee, to execute any contract or agreement required.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Teaching and Learning Department recommends that the district continues with the purchase of NewsELA for the 2022-2023 school year. 
This product supports middle and high school students' nonfiction literacy with high-interest articles and subject-specific reading. In addition, it is used to supplement instruction in all core subject areas and is also used in advisory and elective classes. NewsELA integrates with individual MAP RIT scores, immersing students where they are in reading and providing embedded support to help them progress. These supports mirror those that will be included in the new STAAR 2.0 and support the transition in assessment instruments. 

This purchase of NewsELA to support the instructional needs of secondary students.

This item costs $219,800 and will be paid for through general funds or ESSER funds.

This is an annual renewable purchase.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of NewsELA to support the instructional needs of secondary students with the recommended vendors and to authorize the Superintendent, or his designee, to execute any contract or agreement required.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: As part of our integral system of support for immigrant scholars, we use a digital intervention to reinforce their language acquisition. In the past year, the intervention has supported 1,000 scholars at the elementary level, including support to develop their first language - Spanish, if needed.

Our district has been using Imagine Learning software for the past five (5) years.  It includes literacy for Emergent Bilinguals.  The software is highly engaging and supplements teacher instruction.  It addresses all language domains.

This software will be utilized in our elementary campuses. 

The cost of this software from Imagine Learning is $105,000.  This will be funded by ESSER Funds.  

This agreement term will be one (1) year, from September 1, 2022, through August 31, 2023.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Digital Intervention for Newcomers with the recommended vendor and to authorize the Superintendent, or his designee, to execute any contract or agreement required.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background:  This is a purchase of Zonar Systems, a Fleet Management System. Zonar Systems helps track bus locations, maintenance, RFID tracking of students who ride buses daily, TEA State Reporting, provides mileage reports, and is a GPS. The Transportation Department benefits from this system. 

The cost of the bus portion is $198,298.25, and the cost for white fleet portion is $69,540.53 for a total cost of $267,838.78.  The yearly renewal cost of the bus portion is $30,981.30, and the cost for white fleet portion is $34,411.23 for a total cost of $65,392.53.

Funding for this purchase will be from the General Operating Fund.  

This agreement term will be for one (1) year, for the 2022-2023 school year, and includes two (2) yearly renewals.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of Zonar Systems and authorize the Superintendent, or his designee, to execute any contract or agreement required. 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
Background: The Board shall establish a local School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. The Board shall appoint at least five members to the SHAC. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. One of those members shall serve as chair or co-chair of the SHAC. Education Code 28.004(a).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Appointment of members to the 2022-2023 School Health Advisory Council (SHAC) as presented.

Description:  Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Pre-Meeting Briefing held on June 2, 2022.
 

Description:  Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Regular Meeting held on June 2, 2022.
 

Description:  Description:  Priority#1: Optimize Engaging  & Diverse Learning
Priority#2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Priority #3: Optimize Community Engagement
Priority #4: Optimize the Social & Emotional Health of All Students
Priority #5: Optimize All Available Resources
Background: The District Plan and Campus Plans are aligned to the goal of high expectations for all and are guided by the five strategic priorities: Optimize Engaging & Diverse Learning; Optimize Facility, Safety & Security and Infrastructure to be Adaptable to Student Needs; Optimize Community Engagement; Optimize Social & Emotional Health of All Students, and Optimize All Available Resources.

The Board shall ensure that the district improvement plan and improvement plan for each campus are developed, reviewed, and revised annually for the purpose of improving the performance of all students.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the District Plans and Campus Plans as presented.

Description:  Priority #5: Optimize All Available Resources
Background:  Each year, the Texas Association of School Boards invites school boards in Texas to designate one voting delegate and one alternate as representation to the TASB Delegate Assembly held in conjunction with the annual TASA/TASB Conference.

It has been the practice each year for the CFBISD Board of Trustees to designate a voting delegate and alternate using a process of nomination and a majority vote of the Board.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees provides a delegate and alternate for the TASA/TASB General Conference.

Description:  Priority #5: Optimize All Available Resources
Description: In July, the list of nominated individuals for election to the TASB Board of Directors was distributed to Board Presidents and Superintendents.  As stipulated in the TASB Bylaws, the CFBISD Board of Trustees is eligible to endorse one nominee for Region 10 Position B. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees determines whether to endorse one of the candidates listed.