March 5, 2020 at 7:00 PM - Regular Meeting

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1. Instructional purposes (field trips and excursions) 
2. Activities of school-sponsored or sanctioned clubs or organizations 
3. Other sanctioned competitions  

The Board will consider the following proposed trip:

1. Perry Robotics Club to Oklahoma City, OK,  March 6-8, 2020 for Regional Botball (Robotics) competition

Recommendation:    It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel requests as presented. 

Description: 
Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from January 1, 2020 through January 31, 2020.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report for the period of January 1, 2020 through January 31, 2020 as presented.

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for January 2020.

Description: 
Background: The Public Funds Investment Act (“PFIA”) under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended November 30, 2019.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the quarterly investment report for the quarter ended November 30, 2019.

Description: 
Background:  Annually, administrator contracts are submitted to the Board of Trustees for approval. Administrators may be on a one-year, two-year or three-year term contract. Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the administrator contracts as presented.

Description: 
Background: The Texas Education Agency requires that campuses with a calendar that varies from the District calendar submit a waiver. The Early College High School (ECHS) uses the Brookhaven campus academic calendar in order to increase their efficiency. The proposed ECHS calendar meets Texas Education Code 25.0811. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the 2020-2021 ECHS Academic Calendar and state waiver.

Description: 
Background:  On February 6, 2020 the Board of Trustees passed an order to conduct a Trustee Election on May 2, 2020.

The school district will contract with the Dallas County Elections Administrator to administer many aspects of the election as it relates to C-FB ISD Dallas County voters. District legal counsel reviews the contract annually.   

As the Election Agreement and Contract for Election Services also includes other participating governmental entities, the participants, polling locations, and estimated amounts are subject to change as elections by entities are added or cancelled.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the election agreement and contract as presented.

Description: 
Background:  On February 6, 2020 the Board of Trustees passed an order to conduct a Trustee Election on May 2, 2020.

The school district will contract with the Denton County Elections Administrator to administer many aspects of the election as it relates to C-FB ISD Denton County voters. District legal counsel reviews the contract annually.   

As the Election Agreement and Contract for Election Services also includes other participating governmental entities, the participants, polling locations, and estimated amounts are subject to change as elections by entities are added or cancelled.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the election agreement and contract with Denton County as presented.

Description: 
Background: The District sought proposals through our E-Rate Consultant, VST Services, for the purchase of basic maintenance of internal connections, network cable drops, and Cisco Network Gear that includes 500 wireless access points, 240 network switches, 480 optical transceivers, and 240 fiber patch cables.  These purchases are eligible for reimbursement under the federal E-Rate program.

Basic Maintenance of Internal Connections annual renewal includes software technical support and software updates for Cisco branded network equipment owned by the District. If approved, coverage would begin on November 1, 2020 and end on October 31, 2021. This agenda item is being brought to the Board’s attention now because the District will submit this expenditure for partial reimbursement to the federal E-rate program and the submission is due March 25, 2020.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of RFQ 2020-01-001 for Category 2 Products and Services - E Rate, as presented, and authorizes the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.

Description: 
Background:  At the June 6, 2019 Regular Board Agenda, Consent Agenda Item No. 6.GG, Trustees approved a furniture pilot program for classrooms for Pre-Kindergarten, Elementary and Middle Schools classrooms.  Teachers and Administrative Staff evaluated furniture offerings from vendors available to CFBISD under existing contracts for non-traditional furniture, which included moveable seating, modular desks and tables, reading nooks, soft seating and storage units, to accommodate a more collaborative learning environment.  This purchase will expand this program to additional classrooms at campuses to be identified by District leadership.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of furniture as presented.

Description: 
Background:  Improvements to the Kelly Field Athletic Complex have been identified as a priority.  Additional funding is needed to move forward with this project.  In order to complete this project in time for the 2020-2021 school year, it is necessary to obtain Board approval for the construction delivery method that provides the best value to this district. 

Athletic improvements currently under consideration to be included in this project, outside of the scope of turf installation, may include the installation of lighting, bleachers, locker rooms and concession stands to complete a competition athletic complex for baseball and softball for R.L. Turner and Newman Smith High Schools.  Additional parking will also be evaluated in the design to accommodate attendees.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the construction delivery method and evaluation criteria as presented.

Description: 
Background: CFB’s Signature STEM program will begin its 3rd year of implementation.  When the program began, either students were at a beginning level (grades K-2) or intermediate level (grades 3-5).  With the foundation laid in the first two years, the district is now ready to implement an advanced program for students in 5th grade.  The program requested to move the work forward is LEGO Education Spike Prime Set.  This will enable students to continue their work with problem solving and coding.  These materials will be used at Freeman, Riverchase, Rainwater, Blanton and McLaughlin-Strickland.  In addition, the new STEAM program at Landry will also utilize these materials to engage students in rigorous instruction.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the LEGO Education Spike Prime Set as presented.
 

Description: 
Background:  In 2020-2021, CFB will offer full day Pre-Kindergarten to all eligible four year olds.  This will result in approximately 7 additional Pre-K classrooms and 4 additional Early Childhood Special Education (ECSE – formerly PPCD) classrooms.  The district is requesting authority to purchase 13 additional sets of materials to open these 11 classrooms.  As it is impossible to exactly determine the number of Pre-K students that will attend our classes, we have typically added a few additional classes throughout the year.  The additional 2 “set-ups” will allow us to have materials on hand when the need arises.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Pre-K materials as presented.
  

Description: 
Background:  It is highly recommended districts use the Texas Teacher Evaluation and Support System (T-TESS) and the Texas Principal Evaluation and Support System to be considered for participation in the Teacher Incentive Allotment.  Current policy states that PEGS and TAGS are the approved evaluation systems.   Therefore policies DNA and DNB  must be modified so that T-TESS and T-PESS become the approved evaluation systems. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the revisions to policies DNA and DNB as presented.
 

Description: 
Background:  The architectural assignment has been made for the project identified as Construction Manager At-Risk for Security Vestibule Improvements for Three High Schools – One-Step Process, based on authorization delegated by the Board of Trustees at the May 2, 2019 Regular Board Meeting, Agenda Item No. 6.D. To complete this project it is necessary to competitively select a qualified contractor to work with the architects and the district to complete construction documents, solicit pricing, and prepare a Guaranteed Maximum Price (GMP).

Requests for Qualifications No. 2019-12-022 for Construction Manager At-Risk – Security Vestibule Upgrades – One-Step Process was issued on January 13, 2020, soliciting prospective firms to serve as construction manager for this project, according to the scope of work/project description developed by the assigned architect, Huckabee Architects.    

Qualification Statements were received on January 31, 2020 from one prospective Construction Manager.  Evaluations were conducted according to the evaluation criteria published in the proposal document to determine if the proposal met the specifications contained in this solicitation. After the evaluation was completed, the proposal from W.B. Kibler Construction Company, Ltd. was deemed to have met the specifications required of this project.

Once the final design and construction documents are completed, the Construction Manager will solicit sub-contract bids to determine the cost for construction.  After sub-contract bids have been evaluated the Construction Manager will submit a Guaranteed Maximum Price (GMP) to Administration, which will be negotiated and brought to the Board for consideration and approval at a later Board meeting.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves RFQ 2019-12-022 as presented.

Description: 
Background:  Solution Tree offers a Professional Learning Communities at Work 3-day Symposium that supports the work that campuses have begun around collaboration to improve student learning.  The Professional Learning Communities at Work process is recognized as a powerful strategy for sustained, substantive school improvement.  This symposium, held in Ft. Worth June 4th-6th, will provide the knowledge and tools for elementary and secondary campus administrators to improve this powerful process in CFB.

This work also supports the tenets of the district’s current book study, Taking Action:  A Handbook for RTI at Work. This reading reinforces the need for high quality Tier 1 instruction that can only be achieved by staff working together in Professional Learning Communities. Elementary and secondary principals participating together in this highly engaging training at will allow focused, collaborative work to occur around this important topic.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves this purchase from Solution Tree as presented.

Description: 
Background:  Trustees will be asked to consider approval of the purchase of Kitchen Equipment to replace obsolete equipment throughout the District.  To accomplish, a Request for Quote (RFQ) was issued to prospective equipment vendors for pricing for the purchase and installation of equipment identified in the solicitation document.  Kitchen equipment will be replaced at various campuses as needed.  Reach-in cooler, pass-thru cooler, convection steamers, convection ovens and ice machines are the types of equipment being replaced.  

Purchases made under this agreement utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR) and the Code of Federal Regulations (CFR) sections 200.326 for participants in the National School Lunch Program.  This purchase will be made out of the 2019-2020 Student Nutrition budget.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of large equipment for Student Nutrition as presented.

Description: 
Background: The Textbook Adoption Committee is evaluating the systems that are available to provide curriculum materials for the courses listed below.  Final recommendations will be determined this month and presented to the board for their consideration.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the recommendations as presented.

Description: 
Background:  To continue the agreement for the Youth & Family Center, the school-based health center at Vivian Field Middle School. The agreement will formalize the provision of school-based physical health care and support services for students and their families. The collaboration of CFBISD and Parkland Health & Hospital System (PHHS) utilizes an integrated multi-disciplinary team approach to helping students achieve optimal health status to maximize school performance.  CFBISD provides the facility, maintenance, utilities and PHHS provides staff, equipment and supplies and other resources for the operation of the Youth Family Center.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the interlocal agreement with the Dallas County Hospital District as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held February 6, 2020, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the regular board meeting held February 6, 2020, as presented.

Description: 
Background:  On November 7, 2019, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Jackson Construction to perform construction services for renovations to McWhorter Elementary School. The project scope and design is according to the scope of work/project description developed by the assigned architect, LPA, Inc.  This approval included the base agreement with CFBISD and Jackson Construction to provide construction management services for the renovations to the campus.    

The Amendment 1 document will establish the guaranteed maximum price (GMP) for the renovations project and establish dates of substantial completion of August 15th, 2020.

Total project costs include architect and engineer fees, geotechnical investigation and fees, material testing, inspections, survey costs, printing and any other miscellaneous fees outside of the CMAR responsibility.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Guaranteed Maximum Price for McWhorter Elementary School as presented.