June 3, 2020 at 7:00 PM - Special Board Meeting

1. Call to order of members present

2. Hearing of the Public

3. Construction update from Van Storm with Joe D. Hall LLC.

4. Consent Agenda: All of the following items which concern reports and items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Minutes of the Special Meeting of May 6, 2020, 12:00 p.m., and the Special Meeting of May 6, 2020, 7:00 p.m.

4.B. Review Activity Fund Reports.

4.C. Invest Idle Funds.

4.D. Agenda posted as prescribed by law.

4.E. Financials

5. Business Items:

5.A. Discussion and possible vote to approve a quote for property and liability insurance for the 2020-2021 school year.

5.B. Principal Report

5.C. Pursuant to temporary open meeting changes based upon SB661 in response to the COVID-19 Emergency, Board to consider and take action to ratify a resolution approved on May 6, 2020 accepting bids for the $1,050,000 Building Bonds, Series "A" of this School District and take action to award bonds to the lowest bidder.

5.D. Pursuant to temporary open meeting changes based upon SB661 in response to the COVID-19 Emergency, Board to consider and take action to ratify a resolution approved on May 6, 2020 providing for the issuance of building bonds, series "a" in the sum of $1,050,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

5.E. Pursuant to temporary open meeting changes based upon SB661 in response to the COVID-19 Emergency, Board to consider and take action to ratify a resolution approved on May 6, 2020 accepting bids for the $700,000 Building Bonds, Series "B" of this School District and take action to award bonds to the lowest bidder.

5.F. Pursuant to temporary open meeting changes based upon SB661 in response to the COVID-19 Emergency, Board to consider and take action to ratify a resolution approved on May 6, 2020 providing for the issuance of building bonds, series "b" in the sum of $700,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

5.G. Pursuant to temporary open meeting changes based upon SB661 in response to the COVID-19 Emergency, Board to consider and take action to ratify separate resolutions approved on May 6, 2020 designating the general obligation bonds of 2020 as "Qualified Tax-Exempt Obligations" pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986.

5.H. Discussion and possible vote to approve the contract with the firm of Chas. W. Carroll to conduct the Audit for the Chisholm FY20 fiscal year.

5.I. Discussion and possible vote to approve temporary appropriations for FY21.

5.J. Discussion and possible vote to approve the following transfers of funds:
     1. From CES Account #808 (ES - PE Dally) to Account #813 (ES - Music) in the amount of $4,000.00;
     2. From CHS Account #820 (Athletics) to Account #828 (All State Jackets) in the amount of $300.00.

5.K. Discussion and possible vote to approve the agreement with Oklahoma School Assurance Group to provide workers' compensation insurance at a premium of $36,620 for the 2020-2021 school year.

5.L. Discussion and possible vote to approve the contract with The Center for Education Law to provide a Basic Legal Services Program for the 2020-2021 school year.

5.M. Discussion and possible vote to approve the contract with QualityCare Labs LLC to provide drug testing services to students, bus drivers, and any employee who drives a district-owned vehicle for the 2020-2021 school year.

5.N. Vote to approve the following policies:
     1. Activity Funds
     2. Board of Education Meetings - Teleconference or Videoconference Regulations
     3. School Board Member - Continuing Education
     4. New Board Member Workshop

5.O. Discussion of the following policies:
     1. Virtual Student Attendance

5.P. Discussion of lunch account balances and lunch policies and procedures.

5.Q. Discussion, consideration, and possible vote to approve to add K/H Financial as a 403b provider for employees at Chisholm Public Schools.

5.R. Discussion, consideration, and possible vote to approve the contract with the OSSBA Employment Services Program for unemployment services for the 2020-2021 school year.

5.S. Discussion, consideration, and possible vote to approve a contract with The Physicians' Group LLC to provide an athletic trainer for the 2020-2021 school year. 

5.T. Proposed Executive Session to discuss and, after returning to open session, take possible action on Attachments A and B.    25 O.S. §307 (B)(1). 

5.U. Vote to convene in Executive Session.

5.V. Return to Open Session.

5.W. President's statement of Executive Session.

5.X. Vote to offer employment to those listed on Attachments A and B for the 2020-2021 school year.

5.Y. Notification of resignations as approved by the Superintendent.

6. Superintendent's Report

7. New Business

8. Adjourn Meeting