April 17, 2023 at 6:30 PM - Owasso Board of Education Regular Meeting

I. Call to Order and Roll Call

II. Special Recognition - Ms. Tiffani Cooper, Avery Canarte and Peyton Dick

III. Pledge of Allegiance 

IV. Reports to the Board

IV.A. Superintendent - Dr. Margaret Coates

IV.B. Teaching and Learning - Mr. Mark Officer

IV.C. District Services  -  Mr. Kerwin Koerner

IV.D. Continuous Strategic Improvement (CSI) - Mr. Neal Kessler

V. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes. 

VI. Consent Agenda:  Board to consider and take possible action on the following consent agenda items. (Dr. Coates)

VI.A. Minutes of Regular Meeting March 20, 2023

VI.B. Minutes of Special Meeting March 29, 2023

VI.C. Teaching and Learning

VI.C.i. Out of State Student Activity Trips

VI.C.ii. Student Teaching Affiliation Agreement with Grand Canyon University to provide Student Teaching Internships for the 2023-2026 school year at no cost, as outlined in the  attachment and authorize the Superintendent or designee to execute the MOU

VI.C.iii. Memorandum of Understanding with University of Tulsa  for college education majors for their education field, clinical and internships for the 2023-2024 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C.iv. Memorandum of Understanding with Oklahoma State University to provide college education majors with field/clinical experiences and internships for the 2023-2024 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C.v. Memorandum of Understanding with Northeastern State University for college education majors to complete their student teaching portion of their education in traditional student internships for the 2023-2024 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C.vi. Contract with Junior Achievement for Owasso Public School Elementary 5th grade students to attend JA BizTown for the 2023-2024 school year at a cost of $22,500.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

VI.C.vii. Memorandum of Understanding with the Tristesse Grief Center to provide school-based grief support for students and faculty for the 2023-2024 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C.viii. Memorandum of Understanding with Horizon: Digitally Enhanced Campus for student access to Edgenuity curriculum content for the 2023-2024 school year at a cost of $51,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VI.C.ix. Agreement/Contract with Spears Travel for travel arrangements for OPS employees  for the 2022-2024 school year with a fee schedule, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement/Contract

VI.D. Technology 

VI.D.i. Agreement with PowerSchool for renewal of licensing and support of the district student information system and related services for the 2023-2024 school year at a cost of $105,455.13, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.D.ii. Contract with Gaggle for renewal of safety management services for the 2023-2024 school year at a cost of $54,450.00, as outlined in the attachment and authorize the Superintendent or designee to execute the contract

VI.D.iii. Quote from CPSI for renewal of licensing and support of Active Directory sync services for the 2023-2024 school year at a cost of $3,000.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.iv. Estimate from Amplified IT for renewal of licensing and support of Little SIS for Classroom cloud-based roster sync for the 2023-2024 school year at a cost of $3,750.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.v. Estimate from Amplified IT for renewal of licensing and support of Gopher Sheets Add-On for the 2023-2024 school year at a cost of $2,700.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.vi. Quote from Solarwinds for renewal of licensing and support of network monitoring tools and remote software for the 2023-2024 school year at a cost of $7,978.36, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.vii. Quote from Informatics Holding Inc. for renewal of licensing and support of WASP inventory barcode system for the 2023-2024 school year at a cost of $4,320.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.viii. Quote from Marcia Brenner Associates for renewal of licensing and support of Report Creator PowerSchool plugin for the 2023-2024 school year at a cost of $1,272.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.ix. Quote from Lenovo, DBA Stoneware Inc, for renewal of licensing and support of LanSchool lab computer management software for the 2023-2024 school year at a cost of $2,000.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.x. Agreement with Telecomp Holdings Inc for renewal of Mitel phone warranty and support services for the 2023-2024 school year at a cost of $24,370.54, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.D.xi. Quote from SherpaDesk, DBA BigWebApps, for renewal of licensing and support of SherpaDesk online ticketing system for the 2023-2024 school year at a cost of $8,791.20, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xii. Quote from Dynasign Corporation for renewal of online services related to signage for the 2023-2024 school year at a cost of $2,800.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xiii. Quote from ImageNet Consulting for renewal of services and support of XMedius Cloud centralized printing and faxing platform for the 2023-2024 school year at a cost of $4,500.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xiv. Quote from Freund Resources for renewal of licensing of sqlReports software for the 2023-2024 school year at a cost of $594.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xv. Quote from United Systems for renewal of licensing and support of Filewave Mobile Device Management system for the 2023-2024 school year at a cost of $23,017.44, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xvi. Quote from Dell Direct Sales L.P. for renewal of licensing of Adobe Creative Cloud software for the 2023-2024 school year at a cost of $6,020.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xvii. Quote from Dell Direct Sales L.P for renewal of licensing of Microsoft 365 access for the 2023-2024 school year at a cost of $59,448.56, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xviii. Quote from VIP Technology Solutions Group for renewal of licensing of ESET AntiVirus solution for the 2023-2024 school year at a cost of $16,000.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xix. Quote from Transfinder for renewal of services and support of bus routing software and related applications for the 2023-2024 school year at a cost of $12,875.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xx. Agreement with Alias Forensics for renewal of licensing and support of PRTG systems monitoring sensors for the 2023-2024 school year at a cost of $1,725.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VI.D.xxi. Quote from United Systems for renewal of licensing and support of Lightspeed Web Content Filter and Lightspeed Classroom Management systems for the 2023-2024 school year at a cost of $72,300.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xxii. Quote from ImageNet Consulting for renewal of licensing and support of LaserFiche platform for the 2023-2024 school year at a cost of $6,570.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xxiii. Quote from United Systems for renewal of support of SonicWall SMA 410 secure mobile access appliance for the 2023-2024 school year at a cost of $650.94, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xxiv. Quote from United Systems for renewal of licensing of Aerohive/Extreme network appliances and wireless access points for the 2023-2024 school year at a cost of $78,668.72, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.D.xxv. Quote from SHI for renewal of licensing and support of Veeam backup services for the 2023-2024 school year at a cost of $1,609.47, as outlined in the attachment and authorize the Superintendent or designee to purchase

VI.E. Finance

VI.E.i. Purchase orders (encumbrances) and changes to encumbrances for March 2023

VI.E.ii. Activity Financial Report for March 2023

VI.E.iii. Activity Account Budgets

VI.F. Human Resources

VI.F.i. Transitions

VII. Communications/Superintendent 

VII.A. Board to consider and take possible action on the 2024-2025 School Calendar (Jordan Korphage)

VII.B. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #1.05A Distribution of Information by Outside Organizations and Individuals, as outlined in the attachment (Jordan Korphage)

VIII. Teaching and Learning - Mark Officer

VIII.A. Board to consider and take possible action on the proposed edits, changes and additions to the SPARK before and after care Employee Handbook

VIII.B. Board to consider and take possible action on the proposed edits, changes and additions to the SPARK before and after care Parent Handbook

VIII.C. Board to consider and take possible action on the contract with Connected Kids for the remainder of the 2022- 2023 school year, May 1st - June 30th at a cost of $3,150 and continuing into the 2023-2024 school year, July 1st - May 31st at a cost of $80,700 for a total of $83,850 as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VIII.D. Agreement with Tulsa City-County Health Department for the "All About Kids Program" for the 2023-2024 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

IX. Technology - Russell Thornton

IX.A. Board to consider and take possible action on the purchase of student computer lab workstations through Lenovo in the amount of $608,259.15

X. Finance - Phillip Storm

X.A. Board to consider and take possible action on the Treasurer's Report for March 2023

X.B. Board to consider and take possible action on a contract with Kerry John Patten CPA for the audit of the financial statements for the year ending June 30, 2023 at a cost of $20,590 as outlined in the attachment and authorize the superintendent or designee to execute the contract

X.C. Board to consider and take action on the renewal of a contract with Clearwater Enterprises for the purchase of natural gas for the time period 7-1-23 to 6-30-24 at a cost of  $0.06/MMBtu above sellers cost as outlined in the attachment and authorize the superintendent or designee to execute the contract

XI. Human Resources - Lisa Johnson

XI.A. Board to consider and take possible action on a resignation agreement between the District and teacher Robert N. Richards and authorize the Board President to execute the resignation agreement on behalf of the district.

XI.B. Board to consider and take possible action on the Contract with Shamrock Holdings, LLC DBA HSD Metrics for exit interviews and exit surveys for the 2022- 2023 school year at a cost of $9,756.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

XII. Executive Session

XII.A. Vote to convene into executive session for the purpose of discussing the hiring of one Assistant Director of Athletics and one Assistant Principal for Bailey Elementary and one Assistant Director of Child Nutrition as authorized by Okla.Stat.Tit.25§307(B)(1).

XII.B. Acknowledge return to Open Session

XII.C. Statement of Executive Session Minutes

XIII. Board to consider and take possible action to hire one Assistant Director of Athletics.

XIV. Board to consider and take possible action to hire one Assistant Principal for Bailey Elementary.

XV. Board to consider and take possible action to hire one Assistant Director of Child Nutrition

XVI. New Business

XVII. Comments from the Public Regarding Non-Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific non-agenda item received in writing by the board minutes clerk seven (7) days prior to the board meeting date. The total time allotted to comments from the public regarding non-agenda items will not exceed fifteen (15) minutes.

XVIII. Vote to Adjourn