March 20, 2023 at 6:30 PM - Owasso Board of Education Regular Meeting

I. Call to Order and Roll Call

II. Discussion and possible action to reorganize the officers of the board of education in accordance with 70 O.S. Section 5-119

III. Special Recognition - Mrs. Tyler Martin, Matthew Collazo and AnnaLynne Snyder

IV. Pledge of Allegiance 

V. Special Recognition - Mrs. Charlene Duncan - JOM Art and Writing Competition Winners 

VI. Reports to the Board

VI.A. Superintendent - Dr. Margaret Coates

VI.B. Teaching and Learning - Mr. Mark Officer

VI.C. District Services  -  Mr. Kerwin Koerner

VI.D. Continuous Strategic Improvement (CSI) - Ms. Stephanie Ruttman

VII. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes. 

VIII. Consent Agenda:  Board to consider and take possible action on the following consent agenda items. (Dr. Coates)

VIII.A. Minutes of February 13, 2023, Regular Meeting

VIII.B. Teaching and Learning

VIII.B.i. Out of State Student Activity Trips

VIII.C. District Services

VIII.C.i. Current Capacity Numbers for Transfer Students

VIII.D. Finance

VIII.D.i. Purchase orders (encumbrances) and changes to encumbrances for January 2023

VIII.D.ii. Activity Financial Report for January 2023

VIII.D.iii. Activity Account Budgets

VIII.E. Human Resources

VIII.E.i. Transitions

IX. Communications/Superintendent - Dr. Margaret Coates

IX.A. Board to consider and take possible action on the Service Contract with George Couros for the back-to-school keynote address and leadership debriefing on August 14th for the 2023-2024 school year at a cost of $11,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Service Contract (Dr. Coates)

IX.B. Board to consider and take possible action on the Contract with Sampson Group for Xcelerate Leadership Development for the remainder of the 2022- 2023 school year, April 1st. - June 30th at a cost of $2,500 and continuing into the 2023-2024 school year, July 1st - March 31st at a cost of $7,500 for a total of $10,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract  (Dr. Coates)

IX.C. Board to consider and take possible action on a service agreement with Peachjar for digital flyer services at a one-time cost of $8,820, as outlined in the attachment and authorize the Superintendent or designee to execute the service agreement (Mr. Korphage)

IX.D. Board to review Policy #1.05A Distribution of Information by Outside Organizations and Individuals for first reading. Edits, changes, and additions to the policy are outlined in the attachment (Mr. Korphage)

X. Teaching and Learning - Mark Officer

X.A. Board to consider and take possible action on the Eleyo New Customer Sign-Up - Merchant Service Agreement for the Owasso Public School SPARK program for software and single platform for scheduling and registration for the 2023-2024 school year at a cost of $849 a month, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement

X.B. Receive first draft reading of 2023-2024 SPARK - Parent Handbook

X.C. Receive first draft reading of 2023-2024 SPARK - Employee Handbook

XI. District Services - Kerwin Koerner

XI.A. Board to consider and take possible action on bids associated with the Wellness Center remodel project per Lowry Construction's recommendation.  Bids for construction of the project received and opened at 10:00a.m., CST, March 20, 2023 at the Education Service Center. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act.

XI.B. Board to consider and take possible action on the Guaranteed Maximum Price (GMP) amendment to the existing AIA contract with Lowry Construction for the Wellness Center remodel project

XI.C. Board to consider and take possible action on the proposed edits, changes and additions to Policy #5.01 Administration of Medicine to Students

XI.D. Board to consider and take possible action on the amendments to the Student Transfers Policy #5.20

XII. Technology - Russell Thornton

XII.A. Board to consider and take possible action on the purchase of 2,000 Chromebooks to be awarded to the lowest bidder 

XIII. Finance - Phillip Storm

XIII.A. Board to consider and take possible action on the Treasurer's Report for February 2023

XIII.B. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $31,000,000 General Obligation Conbined Purpose Bonds of the School District

XIII.C. Consider and Approve an Agreement for bond Counsel Services with Hilborne and Weidman

XIV. Executive Session

XIV.A. Vote to convene into executive session for the purpose of discussing the employment of Owasso Public Schools' School Site Administrators listed on Attachment A for the 2023-2024 school year and the hiring of one Bailey Elementary Principal as authorized by Okla.Stat.Tit.25§307(B)(1)

XIV.B. Acknowledge return to Open Session at 8:25p.m.

XIV.C. Statement of Executive Session Minutes

XV. Board to consider and take possible action to hire Owasso Public Schools' Site Administrators listed on Attachment A for the 2023-2024 school year (Dr. Coates)

XVI. Board to consider and take possible action to hire one individual for Bailey Elementary Principal (Mark Officer)

XVII. New Business

XVIII. Comments from the Public Regarding Non-Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific non-agenda item received in writing by the board minutes clerk seven (7) days prior to the board meeting date. The total time allotted to comments from the public regarding non-agenda items will not exceed fifteen (15) minutes.

XVIII.A. J. Pearson 

XIX. Vote to Adjourn