December 9, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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2. Flag Salute
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3. Presentation, discussion, and motion to approve, not approve, or table the acceptance of the FY25 Audit by the office of Patten & Odom, CPAs, PLLC
Rationale:
The audit will be presented via teleconference.
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4. Superintendent's Report
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4.A. Site Presentation from Will Rogers Pre-K
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4.B. Chicken Express Employee of the Month
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4.C. Site Presentation from Horace Mann Elementary
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4.D. District Update
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5. Public participation and/or discussion
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6. Discussion and possible motion to approve the adoptions, amendments, and/or deletions to the following district policy and procedure:
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6.A. Policy 3018 Open Records Act - amendments
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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7.A. Minutes of the November 11, 2025 Regular Meeting
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7.B. Financial Reports
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7.C. Activity Fund Reports
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7.D. Addition(s) to Activity Fund Sub-accounts
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7.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65806-65851, total dollar value of $35,942.68 Building Fund 21 Purchase Orders, Number 21130-21142, total dollar value of $32,238.49 Bond Fund 36 Purchase Orders, Number 36015-36022, total dollar value of $72,814.48 Insurance Fund 86 Purchase Orders, Number 8606-8607, total dollar value of $1,993.28 Change Order Listing(s) of Encumbrances
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7.G. Sanctioning of an Outside Booster Club
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7.H. Updated Pathway Graduation Requirements
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7.I. Arbitrage Compliance Specialists, Inc. - Arbitrage Compliance Services in the amount of $5,695.00
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7.J. United Systems - two-month technology Master Services Agreement for Network, Server, and Firewall Management and Technology Needs assessment in the amount of $47,890.93
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7.K. Hinton Refrigeration Co. - DPS 2020 Vision Bond purchase of a district Child Nutrition Walk-In Freezer in the amount of $62,235.00
Rationale:
This item was previously approved on 10/14/2025, item 9.M.
This request is for a change of funding only. Previously approved to be paid out of the General Fund (fund 11) and requesting to move the encumbrance to be paid out of the DPS 2020 Vision Bond Fund (fund 36).
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7.L. Internal Revenue Service, Department of the Treasury - Yield Restriction Calculation for the $2,710,000.00 Lease Purchase Agreement Series 2021 Positive Liability Payment for the period ending 10/01/2025 in the amount of $75,563.97 paid by Fund 88
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring, changes to employment contracts, and changes to extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring, changes to employment contracts, and changes to extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session. |
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10. Discussion and possible action regarding resignations, employment, changes of contract, and changes of extra-duty contracts as listed on Schedule A attached
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11. Discussion and possible motion regarding an employee Christmas stipend as listed on Schedule A1 attached
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12. Discussion and possible action regarding declaration of miscellaneous items as surplus
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13. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
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14. The next Regular Meeting of the Board of Education will be held on Tuesday, January 13, 2026 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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15. Adjournment
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