October 14, 2025 at 6:00 PM - Regular Meeting of the Board of Education

1. Call to order and roll call:
Buckholts     Davis     Lolar     Neal     Schreckengost

2. Flag Salute

3. Chicken Express Employees of the Month

4. Food 4 Kids presentation

5. Public participation and/or discussion

6. Superintendent's Report

6.A. Bond Projects Update by Hope Equipment & Construction

6.B. Strategic Plan Presentation and update from Goal Area 1:  Teaching, Learning, & Assessment

6.C. Department Presentation from the Business Office, including the annual Operational Budget

6.D. District Update

7. Consideration and vote to elect or not elect the following as new member of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):

7.A. Position No. 1:  Pam Deering (CCOSA), Executive Director of CCOSA, to a 2026-2030 term

7.B. Position No. 2:  Robert Trammell (OROS), Executive Director of OROS, to a 2026-2030 term

7.C. Position No. 4:  Randy Davenport (OROS), Superintendent of Holdenville Public Schools, to a 2026-2029 term

7.D. Position No. 9:  Terry Davidson (CCOSA), Finance Director of Comanche Public Schools, to a 2026-2029 term

7.E. Position No. 13:  Glen Cosper (OSSBA), Board Member of Moore Norman Technology Center, to a 2026-2029 term

8. Discussion and possible motion to approve amendments to the following district policy and procedure:

8.A. Policy 6023 Student Transfers - amendments

8.B. Policy 6023-1 Intra District Transfers - amendments

9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The Consent Agenda consists of the discussion, consideration, and approval of the following items:

9.A. Minutes of the September 9, 2025 Regular Meeting

9.B. Cafeteria Monthly Reports

9.C. Financial Reports

9.D. Activity Fund Reports

9.E. Additions, deletions, and/or changes to Activity Fund Sub-accounts

9.F. District Fundraisers

9.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65588-65722, total dollar value of $294,931.26
Building Fund 21 Purchase Orders, Number 21102-21117, total dollar value of $30,989.05
Bond Fund 34 Purchase Orders, Number 3404-3405, total dollar value of $2,289,921.00
Bond Fund 35 Purchase Orders, Number 35006-35007, total dollar value of $70,067.91
Bond Fund 36 Purchase Orders, Number 36000-36007, total dollar value of $108,498.91
Change Order Listing(s) of Encumbrances
Encumbrance(s) More Than 10% Over

9.H. Board of Education Regular Meeting dates for 2026 calendar year

9.I. 2026 Election Resolution for Board Member position #1

9.J. Updates to the Duncan Virtual Academy portion of the High School Student Handbook for FY 25-26

9.K. Host After-School Tutoring at all district sites

9.L. Out-of-State Travel - Middle School Vocal Music trip to the Epic Waters Music Festival April 10, 2026 in Grand Prairie, TX

9.M. Hinton Refrigeration Co. - district Child Nutrition Walk-In Freezer in the amount of $62,235.00

9.N. Splashtop - Remote and Autonomous Endpoint Management for district device management and cybersecurity in the amount of $2,317.95

9.O. Summit Mailing & Shipping Systems - district Postage Meter and Lease Agreement in the amount of $1,439.28

9.P. Outdoor Sign Solutions - Digital Marquee for Emerson Elementary in the amount of $28,280.00 paid by the Building Fund, Bond Fund and a donation from First Bank & Trust

9.Q. CDW-G - DPS 2020 Vision Bond purchase of laptops for district teachers in the amount of $319,890.00

9.R. OK Work Trucks - DPS 2020 Vision Bond purchase of Two Trucks for the Maintenance Department in the amount of $49,825.00

9.S. Holt Truck Centers - DPS 2020 Vision Transportation Bond purchase of a Multi-Function School Activity Bus with Lift and graphics in the amount of $123,835.00

9.T. Model 1 Commercial Vehicles - DPS 2020 Vision Transportation Bond purchase of a 14 Passenger Yellow Bus with Lift in the amount of $105,537.00

10. Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of extra duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment contracts as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing support staff negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.

Vote to convene or not convene into Executive Session

11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement:  The matters considered, Proposed Executive Session to discuss:  (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of extra duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment contracts as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing support staff negotiations concerning employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.  No action was taken in Executive Session.

12. Discussion and possible action regarding resignations, employment, and changes of extra duty contracts as listed on Schedule A attached

13. Discussion and possible action regarding Extra Duty contracts for Support Staff as listed on Schedule A1 attached

14. Discussion and motion to approve, not approve or table the ratification of negotiations for Support Staff (DESA, Duncan Educational Support Association)

15. Discussion and possible action regarding declaration of miscellaneous items as surplus

16. Discussion and possible action regarding New Business

17. The next Regular Meeting of the Board of Education will be held on Tuesday, November 11, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK

18. Adjournment