August 19, 2025 at 6:00 PM - Special Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Kim Ellis, Martha Burger, Jessica Clayton, Lori McCann, Mark Jardine, David Ellis, Merry Stone, Ashton Cooper, Dillon Prutch, and Kade Golleher.
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2. Flag Salute
Discussion:
The flag salute was led by Board President Carl Buckholts.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
There was no update on bond projects.
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4.B. District Update
Discussion:
Superintendent Byerly was excited to update the board on all things Back-to-School as the district has been busy preparing and welcoming students back into the classrooms with a lot of support from the community as well. Duncan Demons are off to a great start with sports and activities going on throughout the district. DHS Yearbook Teacher, David Ellis, was in attendance to pass out new yearbooks to share with board members.
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5. Discussion and possible motion to approve amendments to the following district policy and procedure:
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5.A. Policy 2035 Flag Display and Pledge of Allegiance - amendment
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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6.A. Minutes of the July 8, 2025 Regular Meeting
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6.B. Cafeteria Monthly Reports
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65226-65473, total dollar value of $848,548.60 Building Fund 21 Purchase Orders, Number 21046-21086, total dollar value of $101,032.78 Bond Fund 26 Purchase Orders, Number 2602-2608, total dollar value of $36,695.02 Insurance Fund 86 Purchase Orders, Number 8601-8603, total dollar value of $41,332.52
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6.G. Donation of 2 Park Benches at Duncan High School from the Classes of 1966 and 1975
Rationale:
This item is a required agenda item according to district Policy 2034 Naming of Facilities.
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6.H. Naming of the Duncan High School Football Field, McCasland Field
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6.I. Out-of-State Travel - High School STUCO, Leadership, and Cheer trip September 23-24, 2025 to Houston, TX
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6.J. Elementary, Middle School, High School, and Virtual Student Handbooks for FY 25-26
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6.K. Child Nutrition Procurement Plan for FY 25-26
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6.L. Delta Community Action Memorandum of Understanding renewal for the Foster Grandparent Program
Rationale:
This is the third year of a 3-year MOU, which has been renewed and reviewed by the board annually.
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6.M. Duncan First United Methodist Church Memorandum of Understanding for an After-School Tutoring Program for students at Plato Elementary
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6.N. Duncan Public Utilities Authority - Non-Exclusive Lease Agreement covering the sidewalk/trail across the front of Horace Mann Elementary
Rationale:
This is an annual renewal to protect the school from any liability regarding the walking trail.
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6.O. Davis Public Schools Agreement for transportation of students to the Oklahoma School for the DEAF
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6.P. Empire Public Schools annual agreement renewal regarding alternative education for 'at-risk' students through the Edge Academy
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6.Q. Good Shepherd Lutheran Church Memorandum of Understanding renewal for the use of parking lots for student pickup at Plato Elementary
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6.R. Marie Detty Memorandum of Understanding regarding student services
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6.S. Oklahoma Department of Career and Technology Education contract renewal to insure funds be used for Secondary Career and Technology Education Program(s) for FY 25-26
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6.T. Pioneer Public Schools Agreement for transportation of student(s) to the Oklahoma School for the DEAF
Rationale:
This is a new agreement.
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6.U. State of Oklahoma Department of Rehabilitation Services Contract and Amendment for School Work Study Program
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6.V. City of Duncan - Agreements, Memorandums of Understanding, and Memorandums of Agreement for Resource Officers and Event Security in the amount of $133,855.05
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6.W. Selective Insurance Company - district Flood Insurance in the amount of $34,565.00
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6.X. Solution Tree, Inc. - Purchase Agreement for Professional Development for Principals and Assistant Principals in the amount of $45,134.32 paid by Title Funds
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6.Y. Stephens County Fair & Expo Center - Rental Contract for hosting the 2026 High School Graduation ceremony in the amount of $1,100.00
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6.Z. TransArtic of Oklahoma, Inc. - DPS 2020 Vision Transportation Bond purchase of Two A/C Units and 44 USB Charging Ports for Activity Buses in the amount of $41,720.00
Rationale:
For Activity Buses A-1 and A-2.
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, changes of contract, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, changes of contract, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
There was no Executive Session, therefore the meeting continued.
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9. Discussion and possible action regarding resignations, employment, adjunct teachers, changes of contract, and changes of extra-duty contracts as listed on Schedule A attached
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10. The next Regular Meeting of the Board of Education will be held on Tuesday, September 9, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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11. Adjournment
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Discussion:
This concludes the business that came before the Board on August 19, 2025 and at 6:13 P.M. Board President Carl Buckholts declared the meeting adjourned.
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