September 9, 2025 at 6:30 PM - Locust Grove Regular Meeting

1. Call meeting to order and Pledge of Allegiance

2. Roll Call

3. Open Forum, Public Comment or Indian Education Comments/Concerns

• Speakers must identify themselves and sign in prior to the start of the meeting
• Each speaker is given a maximum of five (5) minutes
• Total time allocated to this item is twenty (20) minutes
• The President reserves the right to interrupt this section and move to the next item

4. Superintendent Report

5. Representative from Tecta America Oklahoma LLC to discuss bid proposal for cafeteria roof replacement at the high school.

6. Tamatha Ogilvie to give a presentation of the Annual Dropout and Remediation Report for 2025

7. Representative from Patten and Odom CPAs, PLLC will give a presentation of the Estimate of Needs

8. Consent Agenda
All of the items, which consist of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration and approval of the following items: 

8.a. Minutes of Regular Board Meeting, August 11, 2025

8.b. Treasurer Financial Report

8.c. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 Encumbrances  #195-241 for 2025-2026
Building Fund #21 Encumbrances #16-17 for 2025-2026
Sinking Fund #41 Encumbrances #1 for 2025-2026
Activity Fund Report for August 2025

8.d. Approve contracts a. thru c:
a.) Quality Choice Testing, LLC
b.) ODCTE Revised Contract FY26
c.) Instructure Contract for Transcripts FY26

8.e. Approve Safe and Healthy, Gifted and Talented, Library and Reading Site Committees for FY26

8.f. Approve Activity Fund Transfer Requests a. thru d.:
a.) Account 891 French Club to Account 825 HS Activity - $324.95
b.) Account 905 HS Parent Leadership to Account 825 HS Activity - $176.18
c.) Account 898 Makerspace to Account 825 HS Activity - $878.27
d.) Account 826 FCCLA to Account 825 HS Activity - $1,434.81

8.g. Approve High School Activity Account Fundraiser: Painting Parking Spaces

9. Discussion and possible action to approve the Estimate of Needs for 2025-2026

10. Discussion and possible action to approve bid for replacement of HS cafeteria/office roof 

11. Discussion and possible action to approve bid for fabrication of livestock pens for the Ag barn

12. Discussion and possible action to approve bid for concrete floors inside the Ag barn

13. Discussion and possible action to approve bid for additional plumbing inside the Ag barn

14. Discussion and possible action to approve bid to fix the drain in front of high school

15. Discussion and possible action to approve bid for turf for indoor facility

16. Discussion and possible action to approve bid for asphalt for the driveway/parking lot of Ag barn

17. Discussion and possible action to approve the Oklahoma School-Based Health Services Agreement for FY26

18. Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the School District for the fiscal year 2025-2026

19. Discussion and possible action to amend the following policies a. thru g.:
a.)  FL Student Records - Remove No Child Left Behind
b.)  FFACA Medication: Administering to Students - Adding Anaphylaxis
c.) FFACA-E1 Medication: Administering to Students Authorization Form
d.) FFG Reporting Suspected Child Abuse And/Or Neglect - Adding Employee Sign Attestation Form
e.) DBCA Standards of Performance and Conduct For Teachers - Adding Antisemitism Clause
f.) EKBA Strong Readers Act - Amending Hours/Days
g.) EBA School Year and School Calendar

20. Discussion and possible action to adopt the following new policies a. thru e.:
a.) COB-P Procurement Protest Procedures
b.)  FNC Student Conduct
c.) FEG Student Transfers for Children of Active-Duty Military Members
d.) FFACA-E2 Parental Authorization to Administer Medicine
e.) FFACA-E3 Emergency Authorization to Administer Nonprescription Medication

21. Discussion and possible action to amend school calendar reflecting Locust Grove Public School District meets the 1086 hour requirement for 2025-2026

22. Discussion and possible action to approve mathematics and science courses taken in the 10th-12th grades for high school credit from Northeast Tech Center

23. Discussion and possible action to approve Site Sudden Cardiac Arrest Plans for FY26

24. Discussion and possible action to surplus two modular buildings at the middle school

25. Discussion and possible action to approve the District Virtual Plan for FY26

26. Discussion and possible action to approve adult breakfast and lunch prices for FY26

27. Proposed executive session to discuss the employment of Diana Stokes, Tech Assistant, employment of Rachelle Hough, ELC paraprofessional and accept the resignations of paraprofessionals Hadily Niederbuhl, ELC, Lashay Jenkins, UE and Rachelle Hough, ELC pursuant to Oklahoma Statute 25 Section 307 (B)(1)
a.) Vote to convene in to executive session
b.) Acknowledge return to open session
c.) Statement of executive session minutes

28. Take action to employ Diana Stokes, Tech Assistant 

29. Take action to employ Rachelle Hough, ELC Paraprofessional

30. Take action to accept the resignations of Hadily Niederbuhl, ELC Paraprofessional, Lashay Jenkins, UE Paraprofessional, Rachelle Hough, ELC Paraprofessional

31. New Business and action, if needed

32. Adjournment