November 20, 2025 at 6:00 PM - Hamilton County Board of Education Board Meeting - Regular Session
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I. Roll Call
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II. **Approval of the Agenda
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III. Executive Session - No
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IV. Pledge to the Flag and Meditation - Shalunda Shackelford, Principal of Dalewood Middle School
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V. Exemplars of Excellence
A. Honoring State Champion Girls' Country and Boys' Golf Team Tim James, District Athletic Director B. Honoring AF Bridges Athletic Director of the Year Dr. Robert Sharpe, Chief Operations Officer |
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VI. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.
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VII. **Approval of the Consent Agenda
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VII.A. Approval of the Minutes of the October 2025 Regular Session
Attachments:
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VII.B. Executive Committee Report
1. FY25 School-Based Mental Health Services Grant (SBMH) 2. FY25 JA STOP School Violence Grant
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VII.C. Deputy Superintendent - Dr. Sonia Stewart
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VII.C.1. Field Trips
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VII.C.1.a. Elaine Harper - Community Superintendent Harrison Bay
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VII.C.1.b. Dr. Shane Harwood - Community Superintendent Rock Point
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VII.C.1.c. Dr. Lee Ziegler - Community Superintendent, North River
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VII.D. Chief Financial Officer - Mary Ellen Heuton, CPA
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VII.D.1. Bids/Contracts
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VII.D.1.a. Request Approval of Participation in the ESC Region 19 - Allied States Cooperative Purchasing Organization
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VII.D.1.b. Request for Approval of Award Bid 26-24, Ice Machine Services, Repairs, Supplies, and Replacements
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VII.D.1.c. Request for Approval of Award Bid 26-25. East Lake Elementary and Loftis Middle School Chillers
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VII.D.1.d. Request for Approval of Award Bid 26-18, Painting Services
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VII.D.1.e. Request for Approval of Approval Save On Contract Addition to RFP 25-26
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VII.D.1.f. Request for Approval of Authorized Memorandum of Understandings for RFP 26-22 School-Based Student Mental Health Services
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VII.D.2. Financial Reports
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VII.D.3. Budget Amendments
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VII.D.3.a. Federal Grants, State Grants, and Self-Funded Programs
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VIII. Chief Academic Officer - Dr. Blake Freeman
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VIII.A. PE/CTE Textbook Adoption Committees
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IX. Chief Strategy Officer - Shannon Moody
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IX.A. Final Read
1.400 School Board Meetings
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X. Administrative Business Matters
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X.A. Chief Talent Officer - Dr. Zac Brown
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X.A.1. ** 2025 LEA Compliance Report
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X.A.2. ** Hard-to-Staff Schools and Subject Areas Differentiated Compensation 2026-2027
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X.A.3. ** Request for New and Updated Job Class Description
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X.B. Chief Talent Officer - Dr. Zac Brown
Chief Financial Officer - Mary Ellen Heuton, CPA Executive Director of Human Capital and Financial Solutions - Penny Murray |
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X.B.1. ** 403(b) Request to Qualifications Issuance
Attachments:
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X.B.2. ** Retirement Health Insurance Eligibility Criteria
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X.C. Chief Operations Officer - Dr. Robert Sharpe
Chief Financial Officer - Mary Ellen Heulton, CPA Executive Director of Maintenance - Justin Witt |
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X.C.1. ** District Wide Relighting Project
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X.D. Chief Strategy Officer - Shannon Moody
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X.D.1. Policies on First Read
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XI. Board Matters
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XI.A. Steve Slater - District 1
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XI.A.1. ** Policy 3.201 Naming New Facilities - Adding Wording
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XI.B. Felice Hadden - District 10
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XI.B.1. Budget and Staffing
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XII. Information Only
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XII.A. Legal Services Report
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XIII. Events/Announcements
Comments:
List holidays and comm meetings
November 26 - 28 November 27 - 28 Thanksgiving Break Thanksgiving Holiday - Central Office Closed Monday, December 1, 5:30pm Facilities Committee Meeting Thursday December 18, 4:30pm Thursday, December 18, 6:00pm Work Session Quarterly Meeting |
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XIV. Adjourn
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5.101 Creation of Positions and Lines of Authority
5.002 Classifications and Qualifications
5.1021 Military Professionals Serving as JROTC Instructors
5.1041 American Disabilities Act (ADA)
5.105 Recruitment of Employees
5.1061 Criminal Record Checks
5.1062 Record Tampering
5.107 Classified Employees
5.114 Personnel Records and Employee References
5.1142 Employee Demographic Changes
5.200 Suspension/Dismissal of Non-Tenured Teachers
5.203 Non-Renewal
5.204 Resignation
5.205 Retirement
5.602 Time Schedules and Extra Duty
5.702 Student Teachers