June 15, 2023 at 6:00 PM - Hamilton County Board of Education Board Meeting - Quarterly Session

I. Roll Call

II. **Approval of the Agenda

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Jeana Johnson, Principal of Big Ridge Elementary

V. Exemplars of Excellence - Pulled from the agenda due to the students being unable to attend.

V.A. State Champions - Tim James, District Athletic Director

VI. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.

VII. **Approval of the Consent Agenda

VII.A. Approval of the Minutes of the May 11, 2023 Regular Session

VII.B. Executive Committee Report

VII.C. Deputy Superintendent - Dr. Sonia Stewart

VII.C.1. Field Trips

VII.C.1.a. Dr. Chip Dale Community Superintendent Harrison Bay

VII.C.1.b. Elaine Harper Community Superintendent North River

VII.C.1.c. Dr. Shane Harwood - Community Superintendent Rock Point

VII.C.1.d. Dr. Jason Vance - Community Superintendent Missionary Ridge

VII.D. Chief Financial Officer - Mary Ellen Heuton, CPA

VII.D.1. Bids/Contracts

Pulled from the agenda:   1K - Bid 24-21 Tab Sheet-Alternate Transportation Services

VII.D.2. Financial Reports

VII.D.3. Budget Amendments

VII.D.3.a. Federal Grants, State Grants, and Self-Funded Programs

VII.D.3.b. General Operating Amendments

VII.D.4. School Outstanding Obligations

VII.D.5. Director of Federal Programs, Angelia Askins
Director of Exceptional Education, Sarah Evans

VII.D.5.a. SY24 Federal Programs Consolidated Federal Application

VII.E. Chief Strategy Officer - Shannon Moody

VII.E.1. Board Policies - Second and Final Read

VII.E.1.a. Board Policy 6.3021 - Student Disciplinary Procedures

VII.E.1.b. Board Policy 6.401 - Student Health Services

VII.E.1.c. Board Policy 6.403 - Student Communicable Diseases

VII.E.1.d. Board Policy 6.409 - Child Abuse and Neglect

VII.E.1.e. Board Policy 6.504 - Migrant Students

VII.E.1.f. Board Policy 6.600 - Student Records

VII.E.1.g. Board Policy 6.602 - Student Records Inspection & Correction Procedure

VII.E.1.h. Board Policy 6.701 - Student Solicitations Fundraising Activities

VII.E.1.i. Board Policy 6.702 - Student Clubs and Organizations

VII.E.1.j. Board Policy 6.311 - Cell Phone Use (Motion Failed)

VII.F. Chief Talent Officer - Dr. Zac Brown

VII.F.1. Grant Application Request

VII.F.1.a. Teacher and School Leader (TSL) Incentive Program, U.S. Dept. of Education

VIII. Administrative Business Matters

VIII.A. Chief Talent Officer - Dr. Zac Brown

VIII.A.1. **Request for New and Updated Job Class Descriptions

VIII.A.2. **Observance of Federal and State Holiday - Juneteenth

Approved with a start date of June 19, 2024.

VIII.B. Chief Operations Officer - Dr. Robert Sharpe

VIII.B.1. **Washington Hills Facility Lease

IX. Board Matters

IX.A. Chief Strategy Officer - Shannon Moody

IX.A.1. **Proposed School Name Corrections

IX.A.2. Board Policies - First Reading

IX.A.2.a. Board Policy 5.101 - Creation of Positions and Lines of Authority

IX.A.2.b. Board Policy 5.102 - Classification and Qualifications

IX.A.2.c. Board Policy 5.103 - Job Descriptions

IX.A.2.d. Board Policy 5.1041 - Americans with Disabilities (ADA)

IX.A.2.e. Board Policy 5.105 - Recruitment

IX.A.2.f. Board Policy 5.106 - Application and Employment

IX.A.2.g. Board Policy 5.1061 - Criminal Records Check

IX.A.2.h. Board Policy 5.107 - Classified Employees

IX.A.2.i. Board Policy 5.108 - Supervision

IX.A.2.j. Board Policy 5.109 - Evaluation

IX.A.2.k. Board Policy 5.110 - Compensation Guides & Contracts

IX.A.2.l. Board Policy 5.113 - In-Service and Staff Development Opportunities

IX.A.2.m. Board Policy 5.114 - Personnel Records and Employee References

IX.A.2.n. Board Policy 5.1141 - Teacher Effect Data

IX.A.2.o. Board Policy 5.1142 - Demographic Changes

IX.A.2.p. Board Policy 5.115 - Assignment/Transfer

IX.A.2.q. Board Policy 5.116 - Reductions in Force

IX.A.2.r. Board Policy 5.117 - Procedure for Granting Tenure

IX.A.2.s. Board Policy 5.200 - Suspension/Dismissal of Non-tenured Teachers

IX.A.2.t. Board Policy 5.201 - Suspension/Dismissal of Tenured Teachers

IX.A.2.u. Board Policy 5.202 - Suspension/Dismissal of Classified Employees

IX.A.2.v. Board Policy 5.204 - Resignation

IX.A.2.w. Board Policy 5.3001 - Job Abandonment

IX.A.2.x. Board Policy - 5.301 - Religious, Emergency and Legal Leave

IX.A.2.y. Board Policy 5.3022 - Bereavement Leave

IX.A.2.z. Board Policy 5.303 - Personal and Professional Leave

IX.A.2.aa. Board Policy 5.305 - Family and Medical Leave

IX.A.2.ab. Board Policy 5.308 - Sabbatical Leave

IX.A.2.ac. Board Policy 5.403 - Drug & Alcohol Testing for Employees

IX.A.2.ad. Board Policy 5.500 - Employee Complaints

IX.A.2.ae. Board Policy 5.502 - Harassment/Sexual Harassment and Discrimination

IX.A.2.af. Board Policy 5.504 - Evaluation Appeals

IX.A.2.ag. Board Policy 5.701 - Substitute Teachers

IX.A.3. **School Calendar 2024-2025 - Second Reading

IX.B. Budget Discussion - Ben Connor and Gary Kuehn

X. Information Only

X.A. Legal Services Report

XI. Events/Announcements

XII. Adjourn