June 5, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference

III.B. The Putnam County School Board has been named as a TSBA Board of Distinction again.

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular May Board Meeting - May 1, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to purchase (85) tires per Government Contract Quote #G0009253 from the Goodyear Tire and Rubber Company in the amount of $39,882.00 to be paid from the Summer Learning Camp Transportation budget line 141-72710-450-000-02511.

VI.A.2. Approval to purchase (26) School bus safety signs per Sourcewell contract #102623-ICB and quote from Cumberland International Trucks, Inc. in the amount of $28,356.25 to be paid from the Summer Learning Camp Transportation budget line 141-727-338-000-02511.

VI.A.3. Approval to purchase ELA and Math i-Ready and Tool Kit from Curriculum Associates, LLC for Summer Learning Camp per Buyboard contract #748-24 in the amount of $40,000.00 to be paid from 141-71100-429-000-02508.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval for the request to solicit bids for the framing and finishing materials and labor for the CTE structural systems/construction building projects for the 2025-2026 school year at Cookeville High School, Upperman High School and White Plains Academy to be funded by each school's VIP (Vocational Improvement Project) account.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. Food Service - Adjust current budget based on projected expenditures/revenues 

VI.C.2. SPED - To reallocate funds awarded to PCS to better align with expenditures for SWD's in the 2024-25 school years

VI.C.3. LEAPS - Budget Amendment for Leaps Extended Program

VI.C.4. Student Services - Budget for donations received for mental health awareness month from UCCCY

VI.C.5. Extended School Program - To better reallocate funds for 146 Account with School Age Care and Employee Child Care

VI.C.6. CTE - To move monies to pay for year end CTSO Nationals and additional local sponsor travel expenses

VI.C.7. Federal Programs - To establish Summer School Learning Camp and Transportation grant budget

VI.C.8. SPED - Spring Clean up

VI.C.9. Finance - To establish budget for Paid Parental Leave for employees paid through Federal Programs budget

VI.C.10. Finance - To amend the budget to account for additional revenue and expenditures from the School Nutrition fund

VI.C.11. Finance - To amend the budget to account for large maintenance projects budgeted in the prior year

VI.C.12. Finance - Year End Cleanup FY25

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the renewal of the agreement between Putnam County Board of Education and Vanderbilt University Medical Center (Mama Lere Childhood Hearing Programs), Nashville, Tennessee for the 2025-2026 school year to provide on-site educational audiology services to be paid from 141-72220-312.

VI.F.2. Approval of the agreement between Putnam County Board of Education and Vanderbilt University Medical Center (Mama Lere Childhood Hearing Programs), Nashville, Tennessee for the 2025-2026 school year to provide on-site or virtual deaf educational services to students to be paid from 141-72220-312.

VI.F.3. Approval of the renewal agreement between Putnam County Board of Education and Kayla Sarji PT for the 2025-2026 school year to provide Physical Therapy Services, supervision of PTAs (Physical Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399.

VI.F.4. Approval to consider rejecting the sole bid for the Avery Trace Middle School Auditorium Lighting project.

VI.F.5. Approval to enter into an agreement with Upland Design Group, Crossville, TN, for the design of bid documents to add ADA access to Vital/WPA School in the amount of $25,000.00 to be paid for from 141-72620-399.

VI.F.6. Approval to enter into an agreement with American Products, Inc., Pineville, NC for the purchase of water-based gym finish to be used systemwide in the amount of $11,182.50 to be paid for from 141-72620-499.

VI.F.7. Approval to renew the Athletic Trainer Services Agreement, renewal 4, contract year 5, effective July 1, 2025, through June 30, 2026, with Cookeville Regional Medical Center for the 2025-26 school year.

VI.F.8. Approval of the purchase of Pathway 2 Careers math building licenses, on-site and virtual training, and financial literacy curriculum for mathematical reasoning for decision making class at CHS, MHS and UHS from vendor Pathway 2 Careers - Maryville, TN, in the amount of $33,250.00 to be paid by ISM (Innovative School Models) grant.

VI.F.9. Approval to purchase sound-absorbing panels for the Algood Elementary School's cafeteria and Algood Middle School's cafeteria and multi-purpose room from Music City Acoustics, Nashville, TN, in the amount of $17,031.27 to be paid for from 141-72620-499 (on 24-25 priority list).

VI.F.10. Approval of the renewal of the agreement between Putnam County Board of Education and Elizabeth Reeder, OTR/L for the 2025-2026 school year for student occupational evaluations, supervision of COTAs (Certified Occupational Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399.

VI.F.11. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee, for the 2025-2026 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools to be paid from 141-72220-399.

VI.F.12. Approval for permission to enter into an agreement with EM Designs for the purchase of writing the COPS Grant, in the amount of $7,000.00 (Maximum Grant amount $500,000.00 with 25% match).

VI.F.13. Approval of the Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee, and Putnam County School System for the 2025-2026 school year. Once approved, a DocuSign will follow to Mr. Lynn McHenry and Mr. Corby King.

VI.F.14. Approval of a $20.00 monthly cell phone usage stipend for the 2025-2026 school year per policy 3.3001, Use of Cellular Phones, to be paid as follows:

Janet Frank, Nurse Coordinator, 141-72120-199
Kristy Hunt, Family Resource Coordinator, 141-73300-199
Shelia Barker, Social Emotional Coordinator, 141-72120-199

VI.F.15. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2025-2026 school year to coordinate partnerships among service agencies, business organizations, community members and the school the effectively provide the vital non-academic resources and supports that youth need to succeed and stay on the path of graduation in Park View School.

VI.F.16. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2025-2026 school year to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital non academic resources and supports that youth need to succeed and stay on the path of graduation in Cane Creek Elementary School.

VI.F.17. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. and Putnam County School System (PCSS) for the 2025-2026 school year to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital non academic resources and supports that youth need to succeed and stay on the path pf graduation in Cornerstone Elementary School.

VI.F.18. Approval for 1st Grade Standards-based Report Card.

VI.F.19. Approval of the renewal of the following bids:

• Ready-to-Eat Pizza Delivery - Papa John's Cookeville
• Chemical Products - Kelsan

VI.F.20. Approval of the annual renewal of contracted services in the total amount of $26,314.37 (includes Invoice C-135075 and Q-141779-3, attached) for the provision of school nutrition management software with EMS LINQ, Inc. to be paid from fund 143-73100-399.

VI.F.21. Approval of FY2026 Consolidated Application, as submitted.

VI.F.22. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy 3.3001, use of Cellular Phones, for the following School Nutrition Employees:

Shirley Barbosa - Field Manager
Stacy Bradford - Fund Accountant
Lynette Ellis - Administrative Assistant
Jessica Grissom - Field Manager 
Elizabeth Miller - Field Manager 
Donna Shanahan - Purchasing Clerk

The stipend will begin July 2025 and will go through June 2026. It will be paid from 141 E 73100 199.

VI.F.23. Approval to enter into a contract with Fortino Santos, Cookeville, TN for the miscellaneous concrete work at Baxter Primary School, Burks Elementary School, Monterey High School, Park View Elementary School and White Plains Academy in the amount of $14,000.00 to be paid for from 141-72620-399.

VI.F.24. Approval that the FY26 budget for the School Federal Project Fund (142) be the budget approved for separate projects within the fund by the Tennessee Department of Education.

VI.F.25. Approval to pay Carwile Mechanical Contractors in the amount of $139,800.00 for pay application #1 (final payment) related to the White Plains Chiller Replacement project to be paid from 141-72620-399.

VI.F.26. Approval of a payment to Moore, Rader and York, P.C. - Cookeville, Tennessee, for legal services through May 16, 2025, in the amount of $9,133.90 to be paid from 141-72310, Legal Services. (General Purpose Schools)

VI.F.27. Approval to award Kitchen Equipment bid line items 1, 3, 4 and 5 to lowest bidder Mobile Fixture for a total of $117,182.00 to be paid for from 143 Central Cafeteria Fund..

VI.F.28. Approval to award Kitchen Equipment bid line item 2 to the lowest bidder Trimark USA for a total of $14,152.14 to be paid for from 143 Central Cafeteria Fund.

VI.F.29. Approval to enter into a contract with Mid-State Construction, Livingston, TN for the demolition and clean up of 27 concrete locker bases at Cookeville High School in the amount of $24,660.00 to be paid for from 141-72620-399.

VI.F.30. Approval of a payment to PowerSchool Group, LLC for services from July 15, 2025, to July 14, 2026, in the amount of $122,469.84 to be paid from 141 E 72110 399 000 00000 000, Other Contracted Services (General Purpose School Fund).

VI.F.31. Approval of the 2025-2026 School Fees, as submitted.

VI.F.32. Approval of an acceptance of a renewal quote between PowerSchool Group, LLC - Los Angeles, California, and Putnam County Schools for Naviance Premium license and assessments for 07/01/2025 - 06/30/2026 term in the amount of $27,060.00 to be paid by GP 141 71300 429 to be used by all PCSS middle schools and high schools.

VI.F.33. Approval for Buck's Plumbing to connect the Former Student Services building to the city sanitary sewer line through the pump station at Cookeville High School, in the amount of $21,755.00.

VI.F.34. Approval to enter into a contract from July 15, 2025, to July 14, 2026, with PowerSchool Group, LLC, for PowerSchool Analytics with MTSS to be purchased from the TIPS cooperative purchasing contract in the amount of $62,911.36 to be paid from 141-72610-399.

VII. Policy

VII.A. Policy for Use of Personal Communication Devices and Electronic Devices (6.312), first reading. (Option 1)

VII.B. Policy for Use of Personal Communication Devices and Electronic Devices (6.312), first reading. (Option 2)

VIII. Discussion/Presentation

VIII.A. PEP Foundation Update

VIII.B. Transfer of the entire balance of $110,779.60 currently in the MHS Vocational Program Improvement account (914.000) to the CHS Vocational Program Improvement account (914.000) to be used to fund a site-built house on campus for the CHS Independence 2 Program by the CHS Structural Systems Program of Study to be completed during the 2025/26 school year.

VIII.C. Restoring Childhood

VIII.D. Building Projects

VIII.D.1. Park View School Update

VIII.D.2. Avery Trace Middle School Softball Field Project

VIII.D.3. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.D.3.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.D.3.a.1. Approval to pay Energy Systems Group in the amount of $338,846.98 and First National Bank of Tennessee (retainage) in the amount of $17,834.05 for pay application #6 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.E. Results of the early registration period for the 25/26 school year and an enrollment update.

VIII.F. FY25 School Budgets for Fiscal Year July 1, 2025, to June 30, 2026:

• 141 General Purpose School Budget Draft #2
• 142 Federal Projects Budget
• 143 Food Service Budget
• 146 Extended School Program Budget

IX. Adjournment