September 28, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize Jackie Vester, CTE Supervisor, with an announcement

III.B. Director's Personnel Report

IV. Approval of the Minutes

IV.A. Minutes of the Regular September Board Meeting - Thursday, September 7, 2023, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, September 7, 2023, @ 4:45 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to pay Covington Flooring Company, Inc. - Birmingham, AL in the amount  of $102,821.35 (total contract of $108,233 less $5,411.65 of retainage) for pay application #1 related to the ATMS Gym Floor Replacement project to be paid from the 141-72620-399 (General Purpose School Fund), as submitted.

VI.A.2. Approval to pay Maffett-Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $7,087.50 for design work related to the HVAC Controls Upgrades at Cookeville High School from 141-73400-790, as submitted.

VI.A.3. Approval of the purchase of replacement stage curtains for the Cornerstone Elementary School auditorium in the amount per quote not to exceed $23,985.00 from Kendall Stage Curtains - Lascassas, Tennessee to be paid from 141-72310-599, as submitted.

VI.A.4. Approval of the purchase of one (1) Reality Pro-Comm Call Talking & Radio Dispatch Computer Training Station for Monterey High School (MHS) Criminal Justice class from Professional Pride, Inc. - Sumner, WA in the amount of $24,975.00 to be paid from CTE Perkins Reserve Regional Career Pathways Grant funds, as submitted.

VI.A.5. Approval of the purchase of three (3) VR welding simulators for Monterey High School (MHS) from Reality Works - Eau Claire, WI in the amount of $24,613.20 to be paid from CTE Perkins Reserve Regional Career Pathways Grant funds, as submitted.

VI.A.6. Approval of the purchase of three (3) VR welding simulators for Cookeville High School (CHS) from Realityworks - Eau Claire, WI in the amount of $24,613.20 to be paid from CTE Perkins Reserve Regional career Pathways Grant funds, as submitted.

VI.A.7. Approval of the purchase from Curriculum Associates - North Billerica, MA for Curriculum Associates toolbox per quote 322375.3 and by piggy backing off of Shelby County Schools in the amount of $36,439.50 to be paid from 142-71100-471-933, as submitted.

VI.A.8. Approval of the purchase of seven (7) Viewsonic Boards for Cane Creek Elementary School (CEES) from Bluum - Phoenix, AZ in the amount of $13,125.07 per quote to be paid from 142-72210-790-101, as submitted.

VI.A.9. Approval of the payment to Mid-State Construction, Inc. - Livingston, Tennessee for the flooring work performed in the gymnasium at Avery Trace Middle School in the amount of $21,000.00 to be paid from 141-72620-399, Other Contracted Services, as submitted.

VI.B. Bids/Quotes/Sealed Bids/RFPs (None Submitted)

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To allocate funds awarded to PCSS for the Transition School to Work Grant

VI.C.1.b. LEAPS - Established Budget for Leaps Extended Program

VI.C.2. Federal Projects Budget Amendments - Fund 142

VI.C.2.a. Career & Technical Education, Carl Perkins Reserve Regional Career Pathways Budget - To allocate Carl Perkins Reserve Regional Career Pathways grant state funding to expenditure accounts for the 2023/24 school year

VI.C.2.b. Career & Technical Education, Carl Perkins Basic 803 - Reduction in funding allocation for the 2023/24 school year

VI.C.2.c. 21st CCLC - Establish budget for 21st Century Grant

VI.C.2.d. Federal Programs - This ARP 2.0 Grant revenue amendment is required in order to allocate funds

VI.C.2.e. Federal Programs - This ARP Homeless Systems Navigator Grant revenue amendment is required in order to allocate funds

VI.C.2.f. Federal Programs - This McKinney Vento Homeless Grant revenue amendment is required in order to allocate funds

VI.C.2.g. Federal Programs - This ARP 1.0 Homeless Grant revenue amendment is required in order to allocate funds

VI.C.2.h. Federal Programs - This Title I (101) Amendment is needed in order to utilize funds more appropriately according to school level needs.

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the Student Teacher Partnership Agreement between Tennessee Tech University and Putnam County School System effective September 1, 2023 - August 31, 2024, as submitted.

VI.F.2. Approval of the following individuals to serve on the Collaborative Conferencing Team for the 2023 - 2024 school year:

• Russell Darley, Algood Middle School Principal
• Aaron Casey - PCEA

VI.F.3. Accept the Upperman Middle School (UMS) PTO donation of a swing set and benches for one of UMS's playground areas in the amount of $19,315.00 being purchased from Recreational Concepts - Cookeville, Tennessee, as submitted.

VI.F.4. Approval for Upperman Middle School Wrestling Club to be moved from a club sport to a sport receiving a supplement, as submitted.

VI.F.5. Approval to accept a donation in the amount of $7,500 from Heart of the Cumberland - Cookeville, Tennessee to the Putnam County School System as a supplement to be used specifically for BEST Groups i.e. to pay school personnel who facilitate BEST Groups or for supplies and materials related to BEST Groups, as submitted.

VI.F.6. Approval of acceptance of the donation of two (2) Lincoln Electric Power MIG 256 welders from Tennessee College of Applied Technology (TCAT) Livingston Campus to Cookeville High School's welding class, as submitted.

VI.F.7. Approval of the contract between Roland Digital Media, Inc. - Cookeville, Tennessee and Putnam County Board of Education for digital gold package for Adult Education at a cost of $895 per month to be paid from Adult Education funds effective October 1, 2023 - October 31, 2023, as submitted.

VI.F.8. Approval of acceptance of the donation of one (1) Snap-on Verus Diagnostic and Information System from Judd Bullington to Cookeville High School's Automotive Maintenance and Light Repair class, as submitted.

VI.F.9. Approval to enter into an agreement with Drift Net Security - Chicago, IL for security camera systems for Algood Elementary School (AES) and Algood Middle School (AMS) for an annual total amount of $15,000 with the option to request renewal for up to three (3) additional years, as submitted.

VI.F.10. Approval for Putnam County School System to join the Comprehensive Educational Resources Consortium (CER) in conjunction with the Niswonger Foundation - Greenville, Tennessee in the amount of $22,964.00 to be paid from 142-72210-399-933 in the amount of $11,482.00 and 142-72210-932 in the amount of $11,482.00 for the 2023 - 2024 school year, as submitted.

VI.F.11. Approval of FY24 ESSER 2.0 Budget Application, as submitted.

VI.F.12. Approval of FY24 ESSER 3.0 Budget Application, as submitted.

VI.F.13. Approval of a contract with TransAct - Lynnwood, WA for Homeless Information Management System for Students (HIMSS) software in the amount of $7,995.00 for the district's Homeless Liaison to aid in tracking the homeless population and resources to be paid from Homeless ARP 2.0 Grant 142-72210-399-703, as submitted.

VI.F.14. Approval of a request from Baxter Primary School (BPS) to have Manuel Fuentes, artist, to paint the mural design plan on the exterior south wall of the BPS gymnasium to be paid from PTO funds and donations from ACE hardware, Perfect Ten Power Washing, and Cass Construction, as submitted .

VII. Policy

VII.A. Policies on second and final reading, as submitted.

VII.A.1. Policy 1.102, Board Members

VII.A.2. Policy 1.106, Code of Ethics

VII.A.3. Policy 1.400, School Board Meetings

VII.A.4. Policy 2.803, Salary Deductions

VII.A.5. Policy 3.202, Emergency Preparedness Plan

VII.A.6. Policy 3.204, Threat Assessment Team

VII.A.7. Policy 3.205, Security

VII.A.8. Policy 4.204, Summer Instructional Programs

VII.A.9. Policy 4.403, Library Materials

VII.A.10. Policy 4.700, Testing Programs

VII.A.11. Policy 4.801, controversial Materials

VII.A.12. Policy 5.106, Application and Employment

VII.A.13. Policy 5.119, Employment of Retirees

VII.A.14. Policy 5.302, Sick Leave

VII.A.15. Policy 5.305, Family and Medical Leave

VII.A.16. Policy 5.307, Physical Assault Leave

VII.A.17. Policy 5.600, Staff Rights & Responsibilities

VII.A.18. Policy 6.200, Attendance

VII.A.19. Policy 6.202, Home Schools

VII.A.20. Policy 6.300, Code of Conduct

VII.A.21. Policy 6.309, Zero Tolerance Offenses

VII.A.22. Policy 6.314, Corporal Punishment

VII.A.23. Policy 6.319, Alternative Education

VII.A.24. Policy 6.4001, Student Surveys, Analyses, and Evaluations

VII.B. Charter School policies on second reading ONLY, as submitted.

VII.B.1. Policy 1.900, Charter School Authorizing Principles

VII.B.2. Policy 1.901, Charter School Applications

VII.B.3. Policy 1.902, Charter School Agreements

VII.B.4. Policy 1.903, Charter School Oversight

VII.B.5. Policy 1.904, Charter School Intervention

VII.B.6. Policy 1.905, Charter School Renewal

VII.B.7. Policy 1.906, Charter School Revocation

VII.C. Policies on first reading ONLY

VII.C.1. Policy 6.404, Human Immunodeficiency Virus (HIV) or Acquired Immune Deficiency Syndrome (AIDS)

VII.C.2. Policy 6.405, Medicines

VIII. Discussion/Presentation

VIII.A. Discussion

1. TISA (Tennessee Investment in Student Achievement) Accountability Report
2. Putnam County Schools (Plans for Stakeholder Review and Comment)

VIII.B. Building Projects

VIII.B.1. Park View School Project Update

VIII.B.1.a. Park View School Project Action Items

VIII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,943,581.24 and Pinnacle Bank (retainage) in the amount of $92,283.41 for pay application #13 related to the Park View School Project to be paid from Putnam County Bond Issue, as submitted.

VIII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $20,257.19 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VIII.B.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $3,574.95 for construction monitoring services for the new Park View School Project through August 20, 2023, to be paid from 141-76100-399-000-02504-000, as submitted.

VIII.B.2. Upperman High School Expansion Project Update

VIII.B.2.a. Upperman High School Expansion Project Action Items

VIII.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $171,811.13 and First Horizon Bank (retainage) in the amount of $9,042.69 for pay application #11 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VIII.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $1,801.16 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Program Fund - ESSER 3.0), as submitted.

VIII.B.2.a.3. Approval to pay AAR of North Carolina, Inc. in the amount of $168,156.41 and First National Bank (retainage) in the amount of $8,850.34 for pay application #6 related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

IX. Adjournment