June 1, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Certificates Presentation to all School Resource Officers

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular May Board Meeting - Thursday, May 4, 2023, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from February 18, 2023, to May 12, 2023, in the amount of $18,336.25 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.2. Approval of purchase from Bluum, Inc. - Phoenix, AZ for equipment and materials to support the Future Ready VITAL program and labs for the 2022-2023 school year in the total amount of $53,114.00, to be paid from 141-71100-399-01501, as submitted.

V.A.3. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between January 1, 2023, and March 31, 2023, in the amount of $24,208.82 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.4. Approval to purchase twenty-two (22) Air Quality Testers from Central Technologies, Inc. in the total amount of $36,399.88 to be paid from the Epidemiology & Laboratory Capacity Grant (sub fund 942) to be installed in the middle and high schools within the Putnam County School District, as submitted.

V.A.5. Approval to purchase the WhyTry Online Curriculum, Level 1 Training and WhyTry Group A License for up to fifty (50) staff within the Putnam County School District in the total amount of $14,999.50 to be paid from the Epidemiology & Laboratory Capacity Grant (sub fund 942), as submitted.

V.A.6. Approval of the purchase of three-hundred (300) Chromebooks from Bluum from NCPA #01-48 for Summer Learning Camps in the total amount of $99,828.00 to be paid from 142-71100-722-02508, as submitted.

V.A.7. Approval of the purchase of eighteen (18) Viewsonic Boards from Bluum from NCPA #01-48 for Summer Learning Camps in the total amount of $40,662.18 to be paid from 142-71100-722-02508, as submitted

V.A.8. Approval of payment to Cognia Inc. (previously known as AdvancedED) - Atlanta, GA for Yearly Membership Fees for the 2023-2024 school year, in the amount of $25,200.00 to be paid from 141-72310-599, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to award the Transportation Fuel bid to the low bidder, JAT Energy - Chattanooga, Tennessee, for both gasoline and diesel, as submitted on the bid tally sheet.

V.B.2. Approval to award the Transportation Tires bid to the low bidder, Wonderland Tire Co. - Lebanon, Tennessee, as submitted on the bid tally sheet.

V.B.3. Approval to award the Algood Middle and Cornerstone Elementary Gym Floor bid to the sole bidder, Covington Flooring Co. - Birmingham, AL, in the amount of $70,590.00, as submitted on the bid tally sheet.

V.B.4. Approval of the sale of the following four (4) Thomas Bilt School Buses as Surplus Equipment on www.Gov-Deals.com, as submitted:

1. 1T7YT4C2261271419
2. 1T7YT4E2681103749
3. 1T7YT4E2881107379
4. 1T7YT4E2491109339

V.B.5. Approval to award the Ice Cream Products bid and purchase from the sole bidder, Murfreesboro Pure Milk Co. in the total amount of $88,760 to be paid from 143-73100-422, as submitted.

V.B.6. Approval to award the Chemical Products bid to Kelsan in the total amount of $83,220.00 to be paid from 143-73100-421, as submitted.

V.B.7. Unable to award the Delivery Ready to Eat Pizza bid at this time; need further clarification from bidders; will submit a recommendation for the June 29, 2023, (July) agenda.

V.B.8. Approval to award the Food and Non-Food Supplies bid to and to purchase from the sole bidder, Institutional Wholesale Co (IWC), in the total amount of $3,353,480.75 for Jackson, Macon and Putnam County School Nutrition Programs($    ) to be paid from 143-73100-422, as submitted.

V.B.9. Approval to award the Kitchen Equipment bid to and to purchase from sole bidder, Strategic Equipment, in the total amount of $110,256.25 to be paid from 143-73100-710, as submitted.

V.B.10. Approval of the Career & Technical Education Bus Conversion bid from Airstream DBA: Creative Mobile Interiors, Inc. - Grove City, Ohio in the total amount of $135,200 to be funded by Perkins Reserve Regional Career Pathways Grant, as submitted on the bid tally sheet.

V.B.11. Approval to accept the RFP from Accelerate Learning Inc. - Anthem, Arizona for the Online Homeschool Curriculum for the 2023-2024 school year to be paid from Future Ready VITAL, 141-71100-399-01502 @ $3,900 per student, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. LEAPS - Budget amendment for LEAPS Extended Program

V.C.1.b. Adult Education - To budget for revenue received for Adult Education

V.C.1.c. Federal Programs - Summer Learning Camp -02508 revenue amendment is required in order to allocate funds

V.C.1.d. Finance - To amend budget for additional transfers from the Food Service Budget to the General Purpose School Budget

V.C.1.e. Finance - Reallocate retirement budget between State Retirement and Retirement Hybrid Stabilization codes

V.C.1.f. Finance - To amend budget for General Purpose School Fund Year-End Cleanup

V.C.1.g. Adult Education - To redistribute funds to meet needs

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - Spring Clean up

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs - Title I (101) amendment is to reallocate funds for family engagement

V.C.3.b. Federal Programs - Summer Camp Transportation (02511) revenue amendment is required in order to allocate funds

V.C.3.c. Career & Technical Education Perkins Grant - Move monies to account for reduction in anticipated in-direct cost and increase CTSO travel

V.C.3.d. Extended Learning - Budget Amendment for 21st Century Grant

V.C.3.e. Student Services - Epidemiology & Laboratory Capacity Grant budget amendment is required in order to allocate funds

V.C.3.f. Student Services - SEL Grant

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Federal Programs - This Consolidated Administration (011) line item transfer is required in order to cover salaries

V.C.4.b. Federal Programs - This TN All Corps (938) line item transfer is to utilize funds more appropriately according to program needs

V.C.4.c. Special Education - Spring Clean Up of the IDEA ARP FY-23 funds

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the renewal agreement between Putnam County Board of Education and Sidekick Therapy Partners - Knoxville, Tennessee for the 2023-2024 school year to provide speech/language services, to seek and obtain reimbursement from TennCare Managed Care Contractors to be paid from 141-71200-312, as submitted.

V.F.2. Approval of the renewal of the agreement between Putnam County Board of Education and Enome, Inc. (GOALBOOK) - San Mateo, CA for GoalBook Toolkit Special Education Partial Department Membership for the 2023-2024 school year in the amount of $46,235 to be paid from 141-72220-524, as submitted.

V.F.3. Approval of the Memorandum of Understanding (MOU) between Putnam County School System (PCSS) and the State of Tennessee, Department of Education, to administer Tennessee School Climate Survey within the PCSS district, as submitted.

V.F.4. Approval of the renewal of the agreement between Putnam County Board of Education and Vanderbilt University Medical Center (Bill Wilkerson Center) - Nashville, Tennessee for the 2023-2024 school year to provide, on site, both an educational audiologist direct and consultative educational services in Putnam County and technology support via phone/text/email or Zoom to be paid from 141-72220-312, as submitted.

V.F.5. Approval of the renewal of the agreement between Putnam County Board of Education and Elizabeth Reeder, OTR/L for the 2023-24 school year for student occupational evaluations, supervision of COTAs (Certified Occupational Therapy Assistants), documentation and school personnel training/education for related services provided by Putnam County Schools to be paid from 141-72220-399, as submitted.

V.F.6. Approval of the contract with Covington Floor Company - Birmingham, Alabama for the gym floor refinishing at Algood Middle School and Cornerstone Elementary School in the amount of $70,590.00 to be paid from 141-72620-399, as submitted.

V.F.7. Approval to enter into an agreement with Village Virtual - Chattanooga, Tennessee for online curriculum for the 2023-2024 school year to be paid from VITAL, 141-71100-399-01501, as submitted.

V.F.8. Approval of the adoption of the Supplement Scale with notations, as submitted.

V.F.9. Approval to renew the custodial contract with TMA Services, LLC - Knoxville, Tennessee effective July 1, 2023, through June 30, 2024, as submitted.

V.F.10. Approval of the Memorandum of Understanding (MOU) between WIOA Upper Cumberland Local Workforce Development Board and Putnam County Board of Education with local provision acknowledging the maximum liability of $20,000 for infrastructure costs and $7,000 maximum liability of additional costs at the American Job Center in Cookeville and Crossville, Tennessee to be paid from Adult Education funds effective July 1, 2023 - June 30, 2024, as submitted.

V.F.11. Approval of the acceptance of the donation of all Tennessee College of Applied Technology (TCAT) owned equipment currently being used by and located in CTE classrooms at CHS, MHS, and UHS.

V.F.12. Approval of the Memorandum of Understanding (MOU) between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System to establish the terms and conditions for the 2023-2024 school year, as submitted.

V.F.13. Approval of both the Agreement to Administer the School Nutrition Program and the Local Agriculture Products Compliance Plan for the 2023-2024 school year due annually for School Nutrition Programs, as submitted.

V.F.14. Approval of additional work to be completed by Covington Floor Company - Birmingham, Alabama in the amount of $17,183 to be paid from 141-72620-399, as submitted.

V.F.15. Approval to renew the annual site license subscription for ClassLink SSO (per TIPS contract #230105 pricing) in the amount of $38,100.90 to be paid from 141-71100-722-01607, Technology, as submitted.

V.F.16. Approval of the District-Wide Comprehensive Strategic Plan 2023 - 2028 prepared by Southern Educational Strategies, LLC (SES), as submitted.

V.F.17. Approval of the Addendum to the School Resource Officer (SRO) Memorandum of Understanding (MOU), as submitted.

VI. Policy

VI.A. Policy 4.600, Grading System, on first and final reading to comply with TCA 49-6-407, which will become effective July 1, 2023, for all actively enrolled students in the class of 2027 (2023-2024 freshman) and following who have earned high school credits will have Statewide Dual Credit Courses and National Industry Certification Courses (tier 2 and 3) quality points adjusted, as submitted.

VII. Discussion/Presentation

VII.A. 2023-2024 Early Registration Period Update

VII.B. Building Projects

VII.B.1. Park View School Project Update

VII.B.1.a. Park View School Action Items

VII.B.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $2,321,153.77 and Pinnacle Bank (retainage) in the amount of $110,755.72 for pay application #9 related to the Park View School Project to be paid from Putnam County Bond Issue, as submitted.

VII.B.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $24,354.14 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.B.1.a.3. Approval of a payment to GEOService, LLC - Chicago, IL in the amount of $13,067.50 for construction monitoring services for the new Park View School through April 30, 2023, to be paid from 141-76100-399-02504-000, as submitted,

VII.B.2. Upperman High School Expansion Project Update

VII.B.2.a. Upperman High School Expansion Project Action Items

VII.B.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $379,673.84 and First Horizon Bank (retainage) in the amount of $19,982.83 for pay application #7 related to the Upperman High School Addition Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

VII.B.2.a.2. Approval of a payment to Upland Design Group, Inc. - Crossville, Tennessee in the amount of $4,005.21 to be paid from 142-76100-707-933 for architectural services for the Upperman High School Expansion Project (School Federal Fund - ESSER 3.0), as submitted.

VII.B.2.a.3. Approval to pay Engineering & Testing Solutions, LLC - Knoxville, Tennessee in the amount of $4,205.00 for engineering services related to the Upperman High School Expansion Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.
 

VII.C. General Purpose School Budget Fund 141 Draft #2 for Fiscal Year July 1, 2023 to June 30, 2024 - Draft #2

VII.D. Putnam County, Tennessee Budgets for the Fiscal Year July 1, 2023, to June 30, 2024:

• Schools Federal Projects Budget - Fund 142
• Central Cafeteria Budget - Fund 143
• Extended School Program Budget - Fund 146

VIII. Adjournment