January 5, 2023 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

III.B. TSBA School Board Appreciation Week January 22 - 28, 2023

III.C. School Board Work Session - Saturday, February 4, 2023

IV. Approval of the Minutes

IV.A. Minutes of the Regular December Board Meeting - Thursday, December 1, 2022, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Wednesday, December 14, 2022, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Automated Controls, Inc. - Nashville, Tennessee in the amount of $47,500.00 and Truxton Trust in the amount of $2,500.00 for retainage withheld for a total amount of $50,000.00 to be paid from 142-76100-707-932 (ESSER 2.0) for application payment #8 relative to the CHS Controls Upgrade Project, as submitted.

V.A.2. Approval of the purchase of thirty (30) Dell OptiPlex 3000 Towers and thirty (30) 27" Deli Monitors for PSMS from vendor Dell Technologies - Round Rock, Texas in the amount of $47,461.70 to be paid by ISM (Innovative School Models) funds, 141 E 71300 730 000 02528 100, with a cooperative contract between Putnam County School and Dell Technologies in place for the 2022/23 school year.

V.A.3. Approval of payment to Automated Controls, Inc. - Nashville, Tennessee in the amount of $26,600.00 and Truxton Trust in the amount of $1,400.000 for retainage withheld for a total of $28,000.00 to be paid from 142-76100-707-932 (ESSER 2.0) for application payment #9 relative to the CHS Controls Upgrade Project, as submitted.

V.A.4. Approval of the purchase of twenty (20) MacBook Air laptops for Algood Middle School (AMS) from Tech To School - Santa Clara, California in the amount of $14,980.00 to be paid by ISM (Innovative School Models) funds, 141 E 71300 730 000 02518 008, as submitted.

V.A.5. Approval of payment to TNTP, Inc. - New York, NY for the targeted support aligned to district math implementation needs as part of the TDOE Math Implementation Support Grant invoice CINV22094194 in the amount of $18,250.00 to be paid from 142 E 72210 399 935 00000 000, as submitted.

V.A.6. Approval to pay Richard C. Rinks & Associates, Inc. - Cookeville, Tennessee in the amount of $174,916.08 for design services for the Upperman High School Roof Project to be paid from 142-76100-707-933 (ESSER 3.0), as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to solicit bids for one (1) DC Circuits and Ohm's Law Trainer with Storage Cart for Automotive and Light Repair, STEM and PLTW (Project Lead the Way) classes at CHS to be funded by SPARC (Supporting Postsecondary Access in Rural Counties) grant funds, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Career & Technical Education - To allocate TDOE Grant for AMS and ATMS - Stem Startup and Expansion to spending accounts

V.C.1.b. Human Resources - Established budget for UTrust Grant

V.C.1.c. Finance - To establish the Safe Schools Grant for State of Tennessee

V.C.1.d. Career & Technical Education - To allocate SPARC (Supporting Postsecondary Access in Rural Counties) Grant to spending accounts for CHS, MHS and UHS

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Career & Technical Education ISM Grant - Move monies to fund employee dental and TCRSS benefits for all schools, instructional supplies and materials (CHS and MHS), additional equipment funding for PSMS and supplemental pay for PSMS employee

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Student Services - This Resilient Schools Community grant revenue amendment is required in order to allocate funds for incoming grant monies

V.C.3.b. Federal Programs - This TN ALL CORPS (938) budget amendment is required in order to allocate funds more appropriately for salaries

V.C.3.c. Teaching and Learning PreK-4th - To establish budget for HQIM Literacy Implentation Networks Grant for 2022 - 2023

V.C.3.d. Teaching and Learning PreK-4th - To establish budget for Early Literacy Networks Grant

V.C.3.e. Federal Programs - This ARP/Systems Navigator Grant revenue amendment is required in order to allocate funds

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Federal Programs - This Title IV - 401 line item transfer is required in order to cover benefits

V.C.4.b. Federal Programs - This Migrant -131 line item transfer is required inn order to cover benefits

V.C.4.c. Federal Programs - This Title I 101 line item transfer is required in order to cover benefits

V.C.4.d. Federal Programs - This Consolidated Administration -011 line item transfer is required in order to cover benefits

V.C.4.e. Extended Learning - Establish budget for 21st Century Grant

V.D. Approval of Out-of-County and Overnight Trip Reports

V.D.1. Elementary Trip Report

V.D.2. Secondary Trip Report

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to renew the PowerSchool Enrollment Express annual subscription via attached quote #708537 from PowerSchool Group, LLC in the amount of $18,509.94 to be paid from 141-72310-599-000-00000-000, as submitted.

V.F.2. Approval of the following VITAL School Mascot selection committee per Board Policy 3.210, as submitted:

Board of Education Employees:

1. Sam Brooks
2. Shannon R. Pirtle
3. Robyn Nabors
4. Lance Key
5. Dr. Bubba Winningham
6. Jackie Vester

Community Members:

1. Carrie Hutchinson (School Adopter)
2. John MacDonald School Sponsor (Future Adopter)
3. Dave Moody (School Adopter)
4. Davy Roland (Life Church/Artist)
5. Jennifer Welch (Parent)
6. Torey Hess (Restaurant Owner)
7. Angela Regitko (Sunset Rotary)

V.F.3. Approval of the agreement between Putnam County Board of Education and AAR of North Carolina, Inc. - Kernersville, North Carolina for the roof replacement at Upperman High School in the amount of $3,804,085.000 to be paid from ESSER funds, as submitted.

V.F.4. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2022 - 2023 school year for the Physical Therapist Assistant program students, as submitted.

V.F.5. Approval of the surety bond for Corby King, Director of Schools, in the amount of $100,000 for the term beginning January 22, 2023 and ending January 21, 2024, as submitted.

V.F.6. Authorize Corby R. King, Director of Schools, to execute a final settlement regarding any JUUL related litigation based on forthcoming final numbers and accounting.

VI. Policy

VI.A. Approval of policies on second and final reading

VI.A.1. Policy 5.119, Employment of Retirees

VI.A.2. Policy 5.200, Separation Practices for Tenured Teachers

VI.A.3. Policy 5.201, Separation Practices for Non-Tenured Teachers

VI.A.4. Policy 5.701, Substitute Teachers

VI.B. Approval of Policy 4.212, Virtual Education Strategy, on first and final reading, as submitted.

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. New Park View School Project Update

VII.A.1.a. Park View School Project Action Items

VII.A.1.a.1. Approval to pay American Constructors, Inc. - Brentwood, Tennessee in the amount of $1,510,348.72 and Pinnacle Bank (retainage) in the amount of $69,994.15 for pay application #4 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted.

VII.A.1.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $15,932.62 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.A.1.a.3. Approval of payment to GEOService, LLC  - Knoxville, Tennessee in the amount of $18,427.50 for construction monitoring services for the new Park View School Project through November 13, 2022, to be paid from 141 76100 399 000 02504 000, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Item

VII.A.2.a.1. Approval to pay King Construction Group, Inc. - Cookeville, Tennessee in the amount of $367,370.39 and First Horizon Bank (retainage) in the amount of $19,335.28 for pay application #2 related to the Upperman High School Expansion Project to be paid from 142 76100 504 933 (ESSER 3.0), as submitted.

VII.B. Discuss Clean School Bus Rebate Program

VIII. Adjournment