December 1, 2022 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Director's Reports

III.B.1. Cookeville High School's third supplement notification

III.B.2. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular November Board Meeting - Thursday, November 3, 2022, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of eight (8) infant simulators, a charging cart and supporting devices and accessories for CHS from vendor Realityworks - Eau Claire, WI in the amount of $17,684.23 to be paid by SPARC (Supporting Postsecondary Access in Rural Counties) funds, as submitted.

V.A.2. Approval of the purchase of twenty-five (25) MacBook Air laptops for Cookeville High School (CHS) from Apple - Cupertino, California in the amount of $31,475.00 to be paid by SPARC (Supporting Postsecondary Access in Rural Counties) funds, as submitted. (Noting due to a cooperative contract between Putnam County Schools and Apple Inc., three (3) quotes are not required.

V.A.3. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2022, and September 30, 2022, in the amount of $21,209.07 to be paid from 141-73400-399-01604, Other Contract Service, as submitted.

V.A.4. Approval of the payment as a one-time fee to Highland Residential Services in the amount of $25,122.50 to connect Cane Creek Elementary to the sanitary sewer lift station being constructed as part of the Hickory Valley Development, as submitted.

V.A.5. Approval to pay Charles Stone Heating & Cooling in the amount of $12,019.15 from 142-76100-707-932 for pay application #8 (Final) related to the Cookeville High School (CHS) Boiler Project (ESSER 2.0), as submitted,

V.A.6. Approval of the purchase of 42 (forty-two) Chromebooks from Bluum, per TCPN contract #R5114 and quote in the amount of $13,975.92 for Sycamore Elementary School to be paid from 142-71100-722-101, as submitted.

V.A.7. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from August 22, 2022, to November 28, 2022, in the amount of $22,548.90 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.8. Approval to purchase video security system equipment upgrades in an amount not to exceed $32,350.00, from Central Technologies, Inc. via the Sevier County Schools, TN contract #011522SCS and attached quotes, to be paid from 141-72130-399-02118, Safety  Grant FY21 Carryover Funds, as submitte.

V.B. Bids/Quotes/Sealed Bids/RFPs/Quotes

V.B.1. Approval to bid the following for the School Nutrition Program

• Food/Non-Food Supplies SY 23-24
• Beverages SY 23-24

V.B.2. Approval of the lowest and best Fencing Quote from, A & C Fencing - Cookeville, Tennessee, for Jere Whitson Elementary School in the total amount of $11,000 and for Cornerstone Elementary School in the total amount of $2,200 to be paid from the Safe Schools Grant Carryover Budget, 141-72130-399-000-02118, as submitted.

V.B.3. Approval to award the School Nutrition Program Refrigeration Systems (Evaporators and Condensers) Bid for Upperman High School's Walk-in Cooler and Freezers from United Refrigeration, Inc.  in the total amount of $26,004.35 to be paid from ESSER 2.0, 142-73100-710-932, as submitted.

V.B.4. Approval to award the Upperman High School Roof Replacement bid to AAR of NC - Kernersville, NC in the total amount of $3,804,085.00 which includes the base bid and Alternates #1 and #2, to be paid from 142-76100-707-933 (ESSER 3.0), as submitted on the bid tally sheet.

V.B.5. Approval to award the Systemwide Custodial Services bid to TMA Services, LLC - Knoxville, Tennessee in the amount of $3,121,272.96 annually effective to begin contract January 1, 2023, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To establish the innovative School Models (ISM) Grant from State of Tennessee

V.C.1.b. Finance - To adjust Adult Education Grant revenue between State revenue and Federal revenue based on current grant contracts

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to allow board members to have access to family or individual group health insurance and pay the same percentage of premiums as certified and non-certified personnel as allowed by T.C.A. 8-27-303(a)(3), as submitted.

V.F.2. Approval for Cookeville High School (CHS) to remove two (2) used golf carts that no longer work from CHS's inventory and to sell both used golf carts on gov.deals, as submitted.

V.F.3. Approval to renew license subscription for Alertus notification service from Alertus Technologies, Inc. based on pricing from NCPA Contract #01-90,43703 in the amount of $10,150.00 to be paid from 141-71100-722-01607, as submitted.

V.F.4. Approval to enter into an agreement with Praters, Inc. - Chattanooga, Tennessee for the repair of the wood gym flooring at Algood Elementary School as outlined in the attached quote in the amount of $8,400.00 to be paid from 141-72620-399, as submitted.

V.F.5. Approval to enter into an agreement with Cookeville Heating & Cooling Services, LLC - Cookeville, Tennessee for the replacement of a 257 gallon Lochinvar storage tank at Prescott South Elementary School as outlined in the attached quote in the amount of $19,500.00 to be paid from 141-72620-399, as submitted.                                                                              

VI. Policies and Procedures

VI.A. Policies on second and final reading

VI.A.1. Policy 1.102, Board Members

VI.A.2. Policy 3.202, Emergency Preparedness Plan

VI.A.3. Policy 4.101, Instruction Standards

VI.A.4. Policy 4.210, Credit Recovery

VI.A.5. Policy 4.406, Use of the Internet

VI.A.6. Policy 6.200, Attendance

VI.A.7. Policy 6.318, Admission of Suspended or Expelled Students

VI.A.8. Policy 6.409, Reporting Child Abuse

VI.B. Policy on first and final reading

VI.B.1. Policy 2,806, Bids and Quotations

VI.B.2. Approval of the Putnam County Board of Education's RESOLUTION regarding changes to Purchasing Limits.

VI.C. Policies on first reading ONLY

VI.C.1. Policy 5.119, Employment of Retirees

VI.C.2. Policy 5.200, Separation Practices for Tenured Teachers

VI.C.3. Policy 5.201, Separation Practice for Non-Tenured Teachers

VI.C.4. Policy 5.701, Substitute Teachers

VI.D. Approval of the Fixed Asset Capitalization Procedures, as submitted.

VII. Discussion/Presentation

VII.A. Building Projects

VII.A.1. New Park View School Project Update

VII.A.1.a. Park View School Project Action Items

VII.A.1.a.1. Approval of the payment to American Constructors, Inc. - Brentwood, Tennessee, in the amount of $848,405.45 and Pinnacle Bank (retainage) in the amount of $39,996.55 for pay application #3 related to the Park View School Project to be paid from the Putnam County Bond Issue, as submitted,

VII.A.1.a.2. Approval of the payment to Upland Design Group Inc. - Crossville, Tennessee in the amount of $8,876.75 for architectural services for the Park View School Project to be paid from 141-76100-304-02504, as submitted.

VII.A.2. Upperman High School Expansion Project Update

VII.A.2.a. Upperman High School Expansion Project Action Items

VII.A.2.a.1. Approval of the payment to King Construction Group, Inc. - Cookeville, Tennessee in the amount of $169,954.28 and First Horizon Bank (retainage) in the amount of $8,944.96 for pay application #1 related to the  Upperman High School Expansion Project to be paid from 142-76100-504-933 (ESSER 3.0), as submitted.

VII.A.3. White Plains Academy Project Update

VII.A.3.a. White Plains Academy Window, Bleacher & Gym Floor Replacement Project Action Item

VII.A.3.a.1. Approval of the Certificate of Substantial Completion for the White Plains Academy Window, Gym Floor, and Bleacher Replacement Project, as submitted.

VII.B. Director of Schools' Performance Evaluation

VII.C. Director of Schools' Contract Consideration

VIII. Adjournment