September 2, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Election of Board Officers per Policy 1.200, Method of Election of Officers

III.B. Director's Reports

III.B.1. Personnel Report

III.B.2. Cookeville High School third supplements

IV. Approval of Minutes

IV.A. Minutes of the Regular August Board Meeting - Thursday, August 5, 2021, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of two (2) school transportation vans from the 2021-2022 State of Tennessee Van bid with a bid date opening of August 19, 2021, to be paid from 141-72710-729.

V.A.2. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2021, and June 30, 2021, in the amount of $20,735.43 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.A.3. Approval of the purchase of stage curtains for the Cookeville High School auditorium from Kendall Stage Curtains -Lascassas, Tennessee in the not to exceed amount of $20,800.00 to be paid from 141-72310-599, as submitted.

V.A.4. Approval of the purchase of milk dispensers and related equipment for Algood Elementary, Prescott South Elementary and Monterey High schools in the total amount of $13,188.60 with $11,440.00 to be paid from Fuel Up to Play 60 grant funds and $1,748.60 to be paid from 143-73100-710, as submitted.

V.A.5. Approval of the purchase of twenty (20) Safety Vision Camera Systems for use by the Transportation Department utilizing the Interlocal Purchasing Account Funding in the total amount of $37,564.33 to be paid from 141-72710-453, as submitted.

V.A.6. Approval to rescind the action taken at the June 4, 2020, Board meeting under Consent Agenda Item V.F.11. and re-approval of the purchase of ELA textbooks K-8 from Amplify in the amount of $1,819,443.47 where $870,646.00 will now be paid from 142-71100-449-932 and the remainder being paid has been paid from 141-71100-449-02117, GP school fund, textbooks, as submitted.

V.A.7. Approval of the purchase of platform and Strategies from ELLevation Inc. - Boston, MA in the amount of $19,937.50 per contract where 50% of the amount ($9,968.75) will now be paid from 142-71100-471-933 and 50% of the amount ($9,968.75) has been paid from 141-72310-599, as submitted.

V.A.8. Approval of the purchase from Education Elements - San Francisco, CA per RFP# 18-7281 in the amount of $163,700.00 per contract where $150,000.00 will now be paid from 142-72210-524-393 and $13,700.00 will be paid from 142-72210-524-932, as submitted.

V.A.9. Approval of the purchase of Houghton Mifflin "Read 180" for high schools per RFP 18-15 MNPS from Intervention Solutions Group - St. Charles, IL in the amount of $195,954.79 to be paid from 142-71100-471-933, as submitted.

V.A.10. Approval of the purchase of Wilson Language Training kits from Wilson Language Training Group - Oxford, MA in the amount of $92,800.05 per contract #2-432617-01 to be paid from 172-71100-449-933, as submitted.

V.A.11. Approval of the purchase of social/emotional curriculum from WhyTry - Provo, UT per quote in the amount of $15,000 to be paid from 142-7100-471-933, as submitted.

V.A.12. Approval of the purchase of Houhton Mifflin "Math 180" from Intervention Solutions Group - St. Charles, IL per RFP 18-15 MNPS in the amount of $118,666.57 to be paid from 142-72210-399-932, as submitted.

V.A.13. Approval of the purchase of Qualtrics online survey tool per quote from Qualtrics - Provo, UT in the amount of $47,8800.00 annually to be paid from 142-72210-399-932, as submitted.

V.A.14. Approval of the purchase of 852 (eight hundred and fifty-two) Chromebooks from Trox - Phoenix, AZ per TCPN contract #R5114 and quote in the amount of $224,076.00 to be paid from 142-71100-722-930, as submitted.

V.A.15. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from May 15, 2021, to August 20, 2021 in the amount of $14,994.75 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.16. Approval of the payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural fees related to the Cookeville High School Tennis Courts resurface project in the amount of $1,500.00 to be paid from 141-72620-399, as submitted. (General Purpose School Fund)

V.A.17. Approval of the payment to Holm Court, LLC - Knoxville, Tennessee for pay application #1 related to the Cookeville High School Tennis Courts' resurface project in the amount of $36,045.00 to be paid from 141-72620-399, as submitted. (General Purpose School Funds)

V.A.18. Approval of the payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural fees related to the Cookeville High School Canopies project in the amount of $14,625.00 to be paid from 142-76100-707-932, as submitted. (Federal Programs - ESSER 2.0)

V.A.19. Approval of the payment to Upland Design Group, Inc. - Crossville, Tennessee for architectural fees related to the Cookeville High School's Entry Replacement project in the amount of $7,200.00 to be paid from 142-76100-707-932, as submitted. (Federal Programs - ESSER 2.0)

V.A.20. Approval of the payment to Charles Stone Heating and Cooling, LLC - Cookeville, Tennessee for pay application #3 related to the Avery Trace Middle School's RTU/HVAC Controls project in the amount of $60,518.53 to be paid from 142-76100-707-932, as submitted.(Federal Programs - ESSER 2.0)

V.A.21. Approval to purchase network switch equipment products from Central Technologies, Inc.- Knoxville, Tennessee in the amount of $9,696.99 to be paid from ESSER 2.0 funds,142-72250-790-932, as submitted.

V.A.22. Approval of the purchase of Houghton Mifflin,"Virtual SchoolRead and Math 180" for 3 years per RFP 18-15 MNPS in the amount of $20,648.49 to be paid from 142-71100-471-932, as submitted.

V.A.23. Approval of the emergency replacement purchase of a set of double-stack steamers for Prescott South Elementary/Middle School from Katom Restaurant Supply - Kodak, Tennessee in the amount of $19,165.26 to be paid from 143-73100-710, as submitted.

V.A.24. Approval of the purchase of CEV license for CTE Industry credentials from CEV Multimedia, LTD and iCEV - Lubbock, Texas Cooperative purchased with BuyBoard in the amount of $49,500.00 per contract 607-24 to be paid from ESSER 3.0, 142-71300-430, as submitted.

V.A.25. Approval of the purchase of 200 OSHA 10 Construction Industry credentials and 600 OSHA 10 General Industry credentials from CareerSafe - College Station, Texas in the amount of $20,000.00 to be paid from ESSER 3.0, 142-71300-599, as submitted.

V.A.26. Approval of the purchase of broadcasting equipment for CHS and UHS from B&H Photo Video Pro Audio The Professional's Source - New York City, New York in the amount of $120,000.00 to be paid from ESSER 3.0, 142-71300-730, as submitted.

V.A.27. Approval to purchase two-hundred and forty (240) touchscreen Chromebooks from TROX - Phoenix, AZ, per NCPA contract #01-48 and quote in the amount of $84,799.20 to be paid from ESSER 2.0 funds, 142-71100-722-932, as submitted

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Permission to bid the following food preparation equipment for use by the School Nutrition Program:  double-stack steamers (3), double-stack, convection oven (1) and two-door pass-through refrigerator (1).

V.B.2. Approval of the Baxter Primary School Gym's HVAC Upgrades bid from Stone Services Corp. - Cookeville, Tennessee in the base bid amount of $74,850.00 and with Alternate #1 in the amount of $748.00 and Alternate #2 in the amount of $350.00, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Adult Education - To budget for revenue received for Adult Education general services

V.C.1.b. Adult Education - To budget for revenue received for Adult Education

V.C.1.c. Special Education - To budget Transition School to Work Program Grant funds awarded to Putnam County

V.C.1.d. Special Education - To budget monies donated by the Kiwanis Club of Cookeville for the purchase of an Amtryke for UHS

V.C.1.e. Student Services - Amend budget to purchase supplies for student services

V.C.1.f. Career & Technical Education - Move monies for maintenance and repair on CTE equipment

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To reallocate funds to purchase safety supplies & materials for Special Ed transportation, such as fire blankets, Hold-a-Rope and like items

V.C.2.b. Special Education - To reallocate funds to pay for SPED staff training in the 2021-22 school years

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Federal Programs - ESSER 1.0 -930 amendment is required in order to establish the 2021-22 ESSER1.0 budget for the school year

V.C.3.b. Federal Programs - ESSER Planning Grant -939 amendment is required in order to establish the budget for the 2021-22 school year

V.C.3.c. Federal Programs - ESSER 2.0 (932) amendment is required in order to establish the budget for the 2021-2022 school year

V.C.3.d. Federal Programs - ESSER 3.0 (933) amendment is required in order to establish the budget for the 2021-2022 school year

V.D. Approval of Out-of-County and Overnight Trip Reports (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of Family Life Curriculum, as submitted.

V.F.2. Approval to enter into agreement with Volunteer State Community College - Gallatin, Tennessee to provide dual enrollment courses for the 2021-2022 school year, as submitted.

V.F.3. Approval to enter into a contract with Stone Service Corporation - Cookeville, Tennessee to replace the gym mechanical unit at Baxter Primary School as noted in the recommendation letter from Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the total amount of $75,948.00 (including base bid amount of $74,850.00, Alternate #1amount of $350.00 , and Alternate #2 amount of $350.00) to be paid from ESSER funds, as submitted.

V.F.4. Approval to enter into agreement with the Putnam County Road Department to pave the car pick-up line at Baxter Primary School (from Elmore Town Road and looping back to Elmore Town Road), the connector drive from 1st Ave. South to Cow Palace Drive running between the new park and the softball field and the parking area in front of the new park with Putnam County Schools paying for the materials in the total amount of $24,500 from 141-72620-499 and with the county providing the paving service, as submitted.

V.F.5. Approval to rescind the action taken at the July Board Meeting held on Monday, June 28, 2021, for Consent Agenda Item V.F.25., Edgenuity Services Agreement, and approval of the Edgenuity Services Agreement between Edgenuity Inc. - Scottsdale, Arizona and Putnam County School System for professional services for the 2021-2022 school year to be paid from General Funds in cooperation with The Interlocal Purchasing System (TIPS) agreement in the total amount of $80,342.00, as submitted.

V.F.6. Approval to negotiate a contract with Pepsi based upon their proposal for exclusive vending privileges at all schools and district offices and sports concessions at Cookeville and Upperman high schools.

V.F.7. Approval to allow school nutrition to make food purchases from other bidders first, or from any vendor second, when the winning bidder cannot supply food as contracted.

V.F.8. Approval of Jason Stickler, ESSER Supervisor, as a member of the Putnam County Schools Discipline Hearing Authority Committee, as submitted.

V.F.9. Approval of the 2022 Insurance Rates for all employees with medical insurance increasing by an aggregate average premium increase of 2.5%, dental increasing by 5%, and vision remained the same.

V.F.10. Approval of ESSER 3.0 (933) Application, as submitted.

V.F.11. Approval to join the Omni Partners Cooperative Purchasing Group, as submitted.

V.F.12. Approval of the Clinical affiliation Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County Board of Education to provide clinical experience for students enrolled in the Practical Nursing Program, Patient Care Technology Program, Health Science Program, and the Nursing Assistant Program at TCAT effective August 30, 2021, - June 30, 2022, with the option to request renewal for four an additional four (4) years, as submitted.

V.F.13. Approval of the Memorandum of Understanding (MOU) between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System (Cookeville High School) to establish the terms and conditions under which the Governor's Investment in Vocational Education 2.0 (GIVE 2.0) grant program will function, as submitted.

VI. Policy

VI.A. Policy 1.404, Appeals to and Appearances Before the Board

VII. Discussion/Presentation

VII.A. Enrollment Update

VII.B. Building Projects

VII.B.1. Approval of the AIA agreement between Upland Design Group, Inc. - Crossville, Tennessee and Putnam County School System - Cookeville, Tennessee for the VITAL Center and Student Services Expansion at White Plains Academy 288 E. Main Street Algood, Tennessee, as submitted.

VII.B.2. Approval of the Survey Proposal for White Plains Academy - VITAL/Student Services Expansion from Whittenburg Land Surveying - Cookeville, Tennessee to provide a Topographic Survey based on the outlined survey limits and criteria as part of the August 19, 2021, RFP in the amount of $3,200.00 to be paid from 141-76100-706, as submitted.

VII.B.3. Approval of the Survey Proposal for Upperman High School from Clinton Survey, LLC - Cookeville, Tennessee to provide a Topographic Survey based on the outlined survey limits and criteria as part of the August 19, 2021, RFP in the amount of $4,900.00 to be paid from 142-76100-707-933, as submitted..

VIII. Adjournment