June 28, 2021 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Monthly Budget to Actual Report - Fund 141

III.A.3. Personnel Report

III.A.4. Comprehensive Status Report of Supplements for the 2020- 2021 school year for positions as approved by the Board on June 25, 2020.

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - Thursday, May 27, 2021, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to International Baccalaureate Organization - NY, NY for the 2021-2022 annual school fees for Cookeville High School in the amount of $11,650.00 to be paid from 141-72210-599-2103, as submitted.

V.A.2. Approval of payment to International Baccalaureate Organization - NY, NY for the 2021 - 2022 MYP annual school fees for Avery Trace Middle School in the amount of $10,050.00 to be paid from 141-72210-599-2103, as submitted.

V.A.3. Approval of the emergency purchase of evaporator & condenser units for Burks Elementary two (2) freezers and one (1) cooler in the total amount of $13,921.30 to be paid from 143 E 73100 710 000 00025, as submitted.

V.A.4. Approval of the installation cost of the evaporator & condenser units at Burks Elementary by Walkers Precision Comfort in the quoted amount of $3,000 per unit to be paid from 143 E 73100 336 000 00025, as submitted.

V.A.5. Approval of the purchase of CERT (College Equipped Readiness Tool) from ePrep Inc., - Princeton, N.J. per RFP #21-7409, esc 19 Allied State cooperative purchasing agreement, in the amount of $35, 415.00 to be paid from 142-71100-471-932 for high schools, as submitted.

V.A.6. Approval of the purchase of ECBM from Riverside Insights per BuyBoard purchasing cooperative contract #573-18 in the amount of $19,498.50 to be paid from 142-72210-399-401, as submitted.

V.A.7. Approval of the purchase of ten (10) webcams, headsets, docking stations, monitors and cables from Trox in the amount of $15,995.00 per quote and to be paid from 142-72210-499-932, as submitted.

V.A.8. Approval of the purchase of ten (10) 65" Viewsonic panels from Trox in the amount of $20,750.00 per quote and TCPN contract #R5114 to be paid from 142-72210-790-932, as submitted.

V.A.9. Approval of the purchase of Integrated Math 2 and 3 and Algebra Itextbooks from Tennessee Book Company - La Vergne, Tennessee in the amount of $70,000.00 to be paid from 141-71100-449-02117 and to be reimbursed from ESSER 3.0 in SY21-22, as submitted.

V.A.10. Approval of the purchase of K-8 Math Textbooks from Curriculum Associates - North Billerica, MA in the amount of $338,448.75 to be paid from 141-71100-449-02117 and to be reimbursed from ESSER 3.0 in SY21-22, as submitted.

V.A.11. Approval to purchase 93 Chromebooks and software licenses in the amount of $24,459.00 per NCPA-01-48 Contract pricing per quote from TROX to be funded by ESSER 1.0, 142-71100-722-930, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to REJECT all 2021-2022 Carbonated Beverage bids and approval of a request for a proposal to be initiated to better meet the individual needs of our schools.

V.B.2. Approval of the Cookeville High School Entry Doors Replacements bid to be awarded to lowest and best bidder, Mid-State Construction - Livingston, Tennessee, in the total amount of $170,000.00, as submitted on the bid tally sheet.

V.B.3. Approval of the Cookeville High School Tennis Court Upgrades bid to be awarded to the lowest and best bidder, Holm Court, LLC - Knoxville, Tennessee, (due to the error in Baseline Sports Construction bid) in the total amount of $46,045.00, as submitted on the bid tally sheet.

V.B.4. Approval of the Cookeville High School Canopies bid to the lowest and best bidder, Mid-State Construction - Livingston, Tennessee, in the base bid amount of $285,700.00; Alternate #1 in the amount of $76,800.00 and Alternate #2 in the amount of $77,900.00, as submitted on the bid tally sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To amend the Technology budget to utilize funds for needed equipment

V.C.1.b. Finance - to budget for Literacy Training Teacher Stipend Grant with Federal Program Funds (142) paying for salary, not benefits

V.C.1.c. Adult Education - To reallocate Adult Education monies

V.C.1.d. Finance - to amend the General Purpose Budget to better utilize funds for the school system

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Finance - To budget for Literacy Training Teacher Stipend Grant with Federal Program Funds (142) paying for salary, not benefits

V.C.2.b. Federal Programs - ESSER 2 (932)

V.C.2.c. Federal Programs - Title III (301) amendment to utilize funds more appropriately according to program needs

V.C.2.d. Extended Learning - Amend 21st Century Budget

V.C.2.e. Federal Programs - Budget amendment needed to clean up year end salaries and benefit fixed charges

V.C.3. School Nutrition Budget Amendment - Fund 143

V.C.3.a. School Nutrition - Final Annual clean up of line items. Account for additional DOD Money received on June 16, 2021. (Higher than normal food costs due to supply and demand during the nationwide pandemic.)

V.D. Approval of Out-of-County and Overnight Trip Reports

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to enter into a contract with Holm Court, LLC - Knoxville, Tennessee to resurface the tennis courts at Cookeville High School as noted in the recommendation letter from Upland Design Group - Crossville, Tennessee in the amount of $46,045 to be paid from 141-72620-399, as submitted.

V.F.2. Approval to enter into a contract with Mid-State Construction Company, Inc. - Livingston, Tennessee to replace entry doors at Cookeville High School as noted in the recommendation letter from Upland Design Group in the  amount of $170,000 to be paid from 142-76100-707-932, as submitted.

V.F.3. Approval of the renewal agreement between Putnam County Board of Education and Enome, Inc. (GOALBOOK) - San Mateo, California for Goalbook Toolkit Special Education Partial Department Membership for the 2021-2022 school year in the amount of $35,700 to be paid from 141-72220-524, as submitted.

V.F.4. Approval of the agreement between Putnam County Board of Education and Dreambox Learning - Bellevue, Washington for Dreambox (personalized math instructions for students) student licenses and training webinar package for the 2021 - 2022 school year in the amount of $8,000.00 to be paid from the following: $7,000.00 from 141-71200-429 and $1,000.00 from 141-72220-524 (webinar), as submitted.

V.F.5. Approval of the renewal of the agreement between Putnam County Board of Education and Riverside Insights (EasyCBM) - Itasca, Illinois for EasyCBM Membership for the 2021 - 2022 school year in the amount of $5,600.00 to be paid from 141-72220-312, as submitted.

V.F.6. Approval of the agreement between Putnam County Board of Education and Public Consulting Group (PCG) - Boston, Massachusetts for add-on services for the 2021 - 2022 school year in EasyIEP to include TN EDPlan Translation Services in the amount of $7,875.00 and in TN EDPlan Connect Services (parent portal) in the amount of $4,672.50 in the total amount of $12,547.50 to be paid from 141-72220-312, as submitted.

V.F.7. Approval of the $20 monthly stipend for cell phone usage for the 2021 - 2022 school year per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199 to the following Special Education employees:

1. Sheri Roberson
2. Terri Melton
3. Tonia Wheeler
4. Laura Rich
5. Renee Gilles
6. Jessica Dainty
7. Sheree Bernard
8. Tammy Julian
9. Michael Todd Clinton
10. Jamey Ray Pack

V.F.8. Approval of the FY22 Consolidated Application for IDEA/ESEA School Year 2021-22, as submitted.

V.F.9. Approval of the agreement between Putnam County Board of Education and psychology interns for the 2021-2022 school year to include reimbursement for mileage to travel between schools at a rate of $.47 per mile, as submitted.

V.F.10. Approval of the Athletic and Activity Supplement amounts and guidelines for the 2021 - 2022 school year,

V.F.11. Approval of the renewal of Putnam County School Systems' renewal of membership with the cooperative purchase group "Buy Board".

V.F.12. Approval of the renewal of services with Public Consulting Group (PCG) to be paid from 142-72210-399-401 in the amount of $50,000.00, as submitted.

V.F.13. Approval of the following FY21 Budgets, as submitted:

• Fund 142 Federal Projects Budget
• Fund 143 Food Service Budget
• Fund 146 Extended School Program Budget

V.F.14. Approval to renew Gaggle, a K-12 student digital safety platform, per Sevier County Schools contract #010419SCS from Central Technologies, Inc., per quote in the amount of $59,325.00 to be paid from 141-71100-722-01607, as submitted.

V.F.15. Approval of Oscar Upchurch to serve on the Putnam County Schools' Discipline Hearing Authority Committee.

V.F.16. Approval of Maffett Loftis Engineering, LLC, proposal, providing Mechanical and Electrical Design Services for freezer and cooler upgrades.

V.F.17. Approval to enter into an agreement with Maffett Loftis Engineering, LLC - Cookeville, TN for the provision of their services for the Upperman High School serving line upgrades, as submitted.

V.F.18. Approval of the grant contract between State of Tennessee, Department of Human Services and Putnam County School system (PCSS) for the provision of Pre-Employment Transition Services School to Work, as submitted.

V.F.19. Approval of the renewal of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2021 - 2022 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services (OT and PT) provided by Putnam County Schools, as submitted.

V.F.20. Approval of the renewal of services with Public Consulting Group (PCG) contract #44346/33136-000115 to be paid from 142-72210-399401 in the amount of $50,000.00, as submitted.

V.F.21. Approval of an agreement between Tennessee Technological University (TTU) and Putnam County School System to provide clinical experience for students enrolled in TTU's undergraduate Nutrition and Dietetics program and MS in Community Health and Nutrition program, as submitted.

V.F.22. Approval of the Instructure Services Agreement between Instructure, Inc. - Salt Lake City, Utah and Putnam County School System for professional services for the 2021-2022 school year to be paid from General Funds in cooperation with the National IPA #R150702 agreement in the total amount of $22,600, as submitted.

V.F.23. Approval to enter into a twelve-month agreement with Shmoop University - Scottsdale, Arizona for online educational resources for the 2021-2022 school year in the amount of $6,600 to be paid from VITAL, 141-71100-399-01501, as submitted.

V.F.24. Approval to continue our agreement with Tech Trep Inc. - Vineyard, Utah for online homeschool curriculum for the 2021-2022 school year in the amount of $3,900 per student to be paid from VITAL, 141-71100-399-01501, as submitted.

V.F.25. Approval of the Edgenuity Services Agreement between Edgenuity Inc. - Scottsdale, Arizona and Putnam County School System for professional services for the 2021-2022 school year in the total amount of $70,784.00 to be paid from General Funds in cooperation with The Interlocal Purchasing System (TIPS) agreement, as submitted.

V.F.26. Approval of the agreement between Putnam County Board of Education and Tennessee School for the Deaf (TSD) - Knoxville, Tennessee for the provision of special education and related services to students with disabilities in compliance with regulations, federal and state laws, as submitted.

V.F.27. Approval of the agreement between Putnam County Board of Education and Tennessee School for the Blind (TSB) - Nashville, Tennessee for the provision of special education and related services to students with disabilities in compliance with regulations, federal and state laws, as submitted.

V.F.28. Approval of the request by Kathryn Wisinger to conduct research for a doctoral dissertation with Tennessee Technological University, as submitted.

V.F.29. Approval of the renewal (Year #2) of the Student Teaching Affiliation Agreement between Grand Canyon University and the Putnam County School System effective July 1, 2021 - June 30, 2022, with the option to request renewal for an additional three years, as submitted.

VI. Discussion/Presentation

VI.A. Discuss Spring Pointe Grading Plan affecting Board property.

VI.B. General Purpose School Budget Draft #2 - Fund 141

VII. Adjournment