June 25, 2015 at 5:00 PM - Putnam County July Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

IV. Approval of Minutes

IV.A. Minutes Regular June Board Meeting - June 4, 2015, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases (None Submitted)

V.B. Bids/Quotes/Sealed Bids

V.B.1. Approval of the Framing and Finishing Materials bid for the Construction Projects at Cookeville and Upperman High Schools, as submitted on the bid summary sheet.

V.C. Budget Amendments/Line Item Transfers

V.C.1. Budget Amendments Fund 141

V.C.1.a. Extended Learning - To budget for additional funds paid from individual schools for substitute teachers

V.C.1.b. Finance Dept - Reallocation of Medical Insurance Budget based on benefit participation

V.C.1.c. Adult Basic Education - AE Budget correction ELCIV

V.C.1.d. Adult Basic Education - AE budget correction REGAB

V.C.1.e. Adult Basic Education - AE budget correction REGAB2

V.C.2. Line Item Transfers Fund 141

V.C.2.a. Adult Basic Education - AE budget correction ELCIV2

V.C.2.b. Year End Cleanup

V.C.3. Line Item Transfers Fund 142

V.C.3.a. Federal Programs - Consolidated Administration (011) year end cleanup

V.C.3.b. Federal Programs - Title I (101) year end cleanup

V.C.4. Budget Amendment Fund 143

V.C.4.a. Food Service - year end cleanup

V.C.5. Budget Amendment Fund 142

V.C.5.a. Carl Perkins (806) to reallocate funds to most effectively support grant

V.C.5.b. Year-end cleanup

V.D. Approval of Out-of-County & Overnight Trip Report (None Submitted)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the 2015-2016 Putnam County School System School Fees, as submitted.

V.F.2. Approval of the 2015-2016 Putnam County School System School High School Honors Courses, as submitted.

V.F.3. Approval of International Baccalaureate (IB) fees in the amount of $11,090.00, as submitted.

V.F.4. Approval of a $20 monthly stipend for cell phone usage for the following Coordinated School Health personnel for the 2015-2016 school year to be paid from 141-72120-199, Other Fringe Benefits, per Policy 3.3001, Use of Cellular Phones: Melanie Bussell, Cayce McCarver, and Laurie Ehrenfeld.

V.F.5. Approval of the renewal of My Learning Plan online professional development tracer for one (1) year in the amount of $12,618.00 to be paid from the following funds: $10,618.00 from 142-72210-399-201; $1,500.00 from 141-72220-399; and $500.00 from 142-72130-399-807.

V.F.6. Approval of the 2015-2016 Coaching and Academic Supplements and the Supplement Guidelines, as submitted.

V.F.7. Approval of the Certified Pay Scale effective the 2015-2016 school year, as submitted.

V.F.8. Approval of the System wide Pay Scale effective the 2015-2016 school year, as submitted.

V.F.9. Approval of the Classification Chart and Pay Scale for both the Hourly and Professional Non-Certified employees effective the 2015-2016 school year, as submitted.

V.F.10. Approval of the 2015-2016 Organizational Chart, as submitted.

V.F.11. Approval of the following recommended lunch meal price increases effective the 2015-2016 school year: PreK-8 price increase from $2.00 to @2.25 and High School price increase from $2.25 to $2.50.

V.F.12. Approval of the amendment to the contract between Upper Cumberland Resource Agency Workforce Investment Department and Putnam County Schools, as submitted.

V.F.13. Approval of the Memorandum of Understanding with Center Stone for school based therapy, as submitted.

V.F.14. Approval of the agreement between the City of Cookeville and Putnam County Board of Education relative to an exchange of properties, as submitted.

V.F.15. Approval to enter into contract with DeKalb for Deaf Education services, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Change Order

VI.A.1.a. Change Order #18

VI.A.2. Proposed Change Orders

VI.A.2.a. PCO #102A

VI.A.2.b. PCO #110A

VI.A.3. Payments

VI.A.3.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.A.3.b. Rouse Construction's Application #20

VI.A.3.c. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VI.B. New Upperman Middle School Project Update

VI.B.1. Payments

VI.B.1.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services

VI.B.1.b. R.G. Anderson's Application Payment #22

VI.B.1.c. redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses

VII. Policy Review Section 4 - Instructional Services

VII.A. Policies on first and final reading with NO CHANGES updating reviewed date ONLY

VII.A.1. Policy 4.100, 4.200, 4.201, 4.202, 4.208, 4.300, 4.400, 4.401, 4.402, 4.403, 4.404, 4.405, 4.406, 4.407, 4.501, 4.600, 4.603, 4.605, 4.6051, 4.606, 4.607, 4.700, 4.800, 4.801, 4.802, 4.803, and 4.804, as submitted.

VII.B. Policies being updated on first and final reading

VII.B.1. Policy 4.204, Summer School

VII.B.2. Policy 4.206, Special Programs

VII.B.3. Policy 4.207, Limited English Proficient/Non-English Language Background Students

VII.B.4. Policy 4.209, Alternative Credit Options

VII.B.5. Policy 4.301, Interscholastic Athletics

VII.B.6. Policy 4.302, Field Trips and Excursions

VII.B.7. Policy 4.408, Use of Multimedia

VII.B.8. Policy 4.500, Community Instructional Resources

VII.B.9. Policy 4.502, Parental Involvement

VII.B.10. Policy 4.601, Reporting Student Progress

VII.B.11. Policy 4.602, Class Ranking

VII.B.12. Policy 4.604, Accelerated and Advanced Credit

VII.B.13. Policy 4.701, Maintaining Test Security

VII.B.14. Policy 4.702, Evaluation of Instructional Program

VII.C. Policies being updated on first reading ONLY

VII.C.1. Policy 4.205, Enrollment in College Level Courses

VII.C.2. Policy 4.7001, Required State Testing: Tennessee Comprehensive Assessment Program (TCAP)

VIII. Discussion/Presentations

VIII.A. Discuss Baxter Youth Baseball League request

VIII.B. General Purpose School Budget (Fund 141) Draft #3

IX. Adjournment