August 10, 2026 at 5:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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3. REPORTS WITH POTENTIAL BOARD DISCUSSION
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3.1. College Remediation Report (Sean Taglialatela)
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3.2. Dropout Report (Teri Vogele)
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
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4.1. Registration Update
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4.2. Staffing/District Updates
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4.3. School Calendar
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4.4. State Question 844
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4.5. Review and Discussion of Policy 6.4-4.0 Payday Schedules For All Employees
Commentary:
This policy revision aligns Board policy with provisions adopted during the 2026-27 Negotiated Agreement process. The changes clarify the District's payroll schedule and annualized pay practices, ensuring the policy accurately reflects current procedures and negotiated terms.
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5. Consider and Take Action to Approve the Proposed Board Policy Revision of Policy 6.4-4.0 Payday Schedules For All Employees as Presented
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6. CONSENT AGENDA
Motion Required: Motion required for the approval of the Consent Agenda as printed (or as amended). The Consent Agenda includes routine governance matters, financial reports, activity reports, payroll, and routine contracts and agreements. Any Board member may request that an item be removed from the Consent Agenda for separate discussion and consideration. |
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6.1. Approval of Minutes from July 13, 2026, Regular Board of Education Meeting
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6.2. Approval of Surplus Resolution
Commentary:
The items declared surplus include eight (8) exterior tables from the high school and nine (9) exterior tables from Garfield Elementary. Due to age and condition, these items have reached the end of their useful life.
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6.3. Approval of FY26 Budget Analysis Reports
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6.4. Approval of FY26 Budget Amendments
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6.5. Approval of FY26 Bond Fund Updates
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6.6. Approval of FY26 Change Order Listing as of July 30, 2026, for Funds 11, 21, 22, 33, and 81
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6.7. Approval of FY27 Budget Analysis Reports
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6.8. Approval of FY27 Budget Amendments
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6.9. Approval of FY27 Bond Fund Updates
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6.10. Approval of FY27 Change Order Listing as of August 5, 2026, for Funds 11, 21, and 81
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6.11. Approval of FY27 General Fund 11 Encumbrances #428-#565 in the amount of $681,578.32
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6.12. Approval of FY27 Building Fund 21 Encumbrances #51-#81 in the amount of $462,980.64
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6.13. Approval of FY27 Building Fund 22 Encumbrances #62-#65 in the amount of $62,200
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6.14. Approval of FY27 Building Fund 33 Encumbrance #2 in the amount of $36,322.57
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6.15. Approval of FY27 Gifts and Endowment Fund 81 Encumbrances #34-#39 in the amount of $85,792.47
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6.16. Approval of FY27 Booster Club Reports
Commentary:
Booster Club Reports include Fundraiser Requests, Sanctioning Agreements, and Budgets
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6.17. Approval of FY27 Activity Fund Reports
Commentary:
Activity Fund Reports include Activity Fund Requests, Budgets, Resolutions, and the Revenue/Expenditure Summary
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6.18. Approval of FY27 Donors Choose Fundraisers
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6.19. Approval of the Treasurer’s Reports
Commentary:
Treasurer's Reports include the Investment Report, Cash Balance Report, and Year-to-Date Revenue and Expenditures Report
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6.20. Approval of an Accounting Correction Transferring Interest Earnings from Bond Fund 35 to the Sinking Fund
Commentary:
This is an accounting correction transferring $12,560.40 of interest earnings from the May 2025 Building Bond Issuance from Bond Fund 35 to the Sinking Fund, as recommended by the District Treasurer, to properly reflect the allocation of interest revenues.
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6.21. Approval of Out-of-State Travel Requests
Commentary:
K. Pressnall, J. Dye, and A. Leaming to Atlanta, GA, February 24-27, 2027, for the AASA National Conference on Education
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6.22. Ratification & Approval of Payrolls
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6.23. Approval of an agreement with Adam's Plumbing, effective for the 2026-27 fiscal year, to perform various plumbing repairs across the district as needed. The cost is up to $25,000, funded by the Building Fund.
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6.24. Approval of an agreement with American Roofing, effective for the 2026-27 fiscal year, to perform roof repairs and/or damage across the district as needed. The total cost of the agreement is up to $30,000, funded by the Building Fund.
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6.25. Approval of a proposal from American Roofing, effective for the 2026-27 fiscal year, to clean general roof debris, including obstructions from gutters, downspouts, and drain screens. The total cost of the proposal is $7,200, funded by the Building Fund.
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6.26. Approval of a logo agreement with Andreas Customs, effective for the 2026-27 fiscal year. The agreement authorizes Andreas Customs to use the Wildcat logo on shirts, sliders, hats, and other apparel. A royalty fee of $100 was assessed.
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6.27. Approval of an agreement with Belknap Piano Services, effective for the 2026-27 fiscal year, to provide tuning and maintenance for the Steinway piano in the Concert Hall and two Yamaha grand pianos located in the orchestra room and choir room. Tuning services are $170 per piano, with additional regulation, voicing, and repair work billed at $75 per hour as needed. The total cost is up to $2,000, funded through the General Fund.
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6.28. Approval of an agreement with CompTIA, effective for the 2026-27 fiscal year, for IT CertMaster Learn Tech+ and Tech+ for Ponca City High School's Computer Repair and Troubleshooting course. This CareerTech-approved program provides online curriculum and certification exams that prepare students to identify computer components, troubleshoot hardware issues, and develop foundational computer repair skills. The total cost is $7,500, funded by the Carl Perkins Grant.
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6.29. Approval of a logo agreement with Dirt Road Designs, LLC, effective for the 2026-27 fiscal year. Dirt Road Designs, LLC, is authorized to use the logo on shirts, hats, hooded sweatshirts, and other clothing items. A $100 royalty fee was assessed.
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6.30. Approval of an agreement with Dr. Edward Echalk, D.C., effective July 1, 2026, through June 30, 2027, to provide onsite school bus driver physicals at $40 each, DOT exams at $50 each, Urine Drug Testing at $50 each, a mobile fee at $75, and Tech Time 1–4 hours at $75. Total cost is up to $500, funded by the General Fund/Transportation.
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6.31. Approval of a quote from eDynamic Learning, effective October 24, 2026, through October 23, 2029, for a Virtual Business Site All Access License for Ponca City High School. The license provides unlimited access to immersive business, marketing, and personal finance simulations that integrate with existing curriculum and help students develop career readiness, teamwork, collaboration, communication, and workplace skills. This agreement represents the first year of a three-year contract. The cost is $9,100, funded through the Carl Perkins Grant.
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6.32. Approval of a proposal from FieldTurf, effective for the 2026-27 fiscal year, for maintenance at the Indoor/Outdoor Sports Facility at $2,400 per field. The program includes three advance care visits, pre- and post-field inspections, minor seam and inlay repairs, field magnet sweep, and light infill for high-traffic areas. The total cost is $4,800, funded by the Building Fund.
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6.33. Approval of a ratification of an agreement with FMX, effective July 1, 2025, through June 30, 2027. FMX is a computerized maintenance management system that replaced the Track-It system. The total amount for the two-year agreement was $21,956.22, paid from Bond 35 funds in FY26. There is no additional cost to the district for FY27.
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6.34. Approval of a Memorandum of Understanding with Grand Mental Health, effective for the 2026-27 school year, establishing a collaborative partnership between Ponca City Public Schools and Grand Mental Health to provide opioid prevention education, substance use prevention services, early intervention, and substance abuse counseling for district students. The partnership is intended to promote student wellness, reduce substance misuse, improve access to behavioral health services, and replace or reduce out-of-school suspensions when appropriate. There is no cost to the district. Any eligible program costs are funded through the Opioid Abatement Grant.
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6.35. Approval of a quote from Heartland, effective for the 2026-27 fiscal year, for software used by Child Nutrition for point-of-sale, inventory, accounting, applications, nutrient analysis, production reports, and state reporting. The total amount is $17,503.50, funded by Child Nutrition.
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6.36. Approval of an agreement with Kaw Nation's Child Care Department, effective August 19, 2026, through August 19, 2027, in which the Kaw Nation will pay for services rendered by the Ponca City Public Schools' CatCare Program to children who qualify under the Kaw Nation Child Care Department guidelines. There is no cost to the district.
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6.37. Approval of an Individualized Education Program (IEP) service agreement with Kildare Public Schools, effective for the 2026-27 school year, for Ponca City Public Schools to provide services for one student attending a self-contained special education classroom. Kildare Public Schools agrees to pay for the services outlined in the contract. A total of $18,058.06 will be reimbursed to Ponca City Public Schools.
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6.38. Approval of a quote from Legacy Signs, effective August 10, 2026, for installation of a decorative window wrap at Woodlands Elementary. The wrap commemorates the school's designation as a Blue Ribbon School while enhancing campus security by limiting visibility through the front entrance, west-facing windows, and teacher parking lot windows. The total cost is $4,300.25, funded by the Building Fund.
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6.39. Approval of an estimate from Nate's Tree Service, effective August 10, 2026, for the removal, hauling, and disposal of existing mulch and other substrate materials at Union Elementary, and the installation of new playground mulch. The total cost is $33,669.60, funded by the Building Fund.
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6.40. Approval of an agreement between Otoe Missouria Head Start and Ponca City Public Schools, effective August 10, 2026, through June 30, 2027, which describes the responsibilities of each system and provides guidance for collaboration and cooperation between the two for preschool-aged children with disabilities. There is no cost to the district.
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6.41. Approval of the ratification of a Memorandum of Understanding between Pioneer Technology Center (PTC) and Ponca City Public Schools (PCPS), effective for the 2026-27 school year, to use PCPS as a temporary alternate location in the event of an emergency. There is no cost to the district.
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6.42. Approval of a Memorandum of Understanding, effective for the 2026-27 fiscal year, between the Ponca City Development Authority (PCDA) and Ponca City Public Schools (PCPS), in which PCDA will fund 40% of the total salary package for the Internship Coordinator position for the 2026-27 school year. PCPS will provide appropriate office and desk facilities and a locking cabinet, computer, and telephone for use by the Internship Coordinator.
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6.43. Approval of a quote from Renaissance Learning Inc., effective July 1, 2026, through June 30, 2027, for the Master Class Professional Learning Package, Onboarding STAR DnA, and the System Management Workshop for all school sites. These services will support implementation of the STAR DnA platform and provide staff with the tools to develop standards-aligned assessments and use student performance data to inform instruction and district decision-making. The total cost is $40,640.34, funded by 515/School Improvement.
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6.44. Approval of a logo agreement with The Salty Sunflower, effective for the 2026-27 fiscal year. The Salty Sunflower is an in-home business and will use the logo on embroidered hats, jackets, and golf towels. A royalty fee of $100 was assessed.
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6.45. Approval of a contract with SEA Level Social, effective July 1, 2026, through June 30, 2027, to provide social media management, logo design, and implementation for the Child Nutrition Program. The total cost is $7,920, funded by the Child Nutrition Fund.
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6.46. Approval of an agreement with Team Radio Marketing Group, effective for the 2026-27 fiscal year, to provide radio and video broadcast coverage of Ponca City High School athletic events. The agreement includes radio broadcasts, live video streaming of designated athletic venues, and rights to distribute event coverage through PoncaCityNow.com. Team Radio Marketing Group will pay the district an annual rights fee of $6,500.
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6.47. Approval of a logo agreement with Trout Elementary PTA, effective for the 2026-27 fiscal year. The agreement authorizes the PTA to use the district logo on T-shirts and hoodies sold as a fundraiser. No royalty fee will be assessed.
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6.48. Approval of an agreement with Walsworth, effective for the 2026-27 fiscal year, for East Middle School yearbooks. The agreement is for 125 books at a cost of $24.50 per book, for a total cost of $3,062.50, funded by the Activity Fund.
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6.49. Approval of a Master Service Agreement with Winterrowd Talley, effective August 10, 2026, through August 10, 2038, for future bond planning. There is no cost to the district.
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6.50. Approval of Service Order No. 1 under the Master Service Agreement with Winterrowd Talley, effective August 10, 2026, through October 14, 2026, for future bond planning and projects. The total cost is estimated to be $50,000, funded by the Building Fund.
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7. ACTION ITEMS (MOTION REQUIRED)
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7.1. Consider and Take Action on School Site Statutory Deregulation Applications of Library Media Services for Garfield, Liberty, Roosevelt, EM Trout, Union, and Woodlands Elementary Schools for the 2026-27 School Year
Commentary:
The district is requesting the deregulation of library media services for the above-mentioned schools due to a lack of personnel and potential cost savings for the district. The teacher shortage in Oklahoma has made it difficult for the district to fill all open positions. Teachers who may be certified in this area are required to fill classroom positions. Employing a full-time librarian, if one were available, would cost the district approximately $55,000. The employment cost of a full-time assistant is approximately $25,000.
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7.1.A. Deregulation of Library Media Services for Garfield Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2026-27 school year for Garfield Elementary School. A full-time librarian is hired to split time between Garfield and another site. Working 2.5 days a week at each site, she is able to keep the library operating at both sites, and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we are able to meet the needs of Garfield. The library is open daily to teachers, staff, and students.
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7.1.B. Deregulation for Library Media Services for Liberty Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2026-27 school year for Liberty Elementary School. The support employee we currently have at Liberty is under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Liberty and other sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day.
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7.1.C. Deregulation of Library Media Services for Roosevelt Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2026-27 school year for Roosevelt Elementary School. A full-time librarian is hired to split time between Roosevelt and another site. Working 2.5 days a week at each site, she can keep the library operating at both sites, and on-site personnel are available to assist in library operations. By utilizing site staff and a part-time certified librarian, we can meet the needs of Roosevelt. The library is open daily to teachers, staff, and students.
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7.1.D. Deregulation of Library Media Services for Trout and Union Elementary Schools
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2026-27 school year for EM Trout and Union Elementary Schools. The two support employees we currently employ are under the direct supervision of a Library Media Specialist within our district. Unfortunately, they are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. Full-time librarians still do instruction and guidance at both of these sites. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day.
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7.1.E. Deregulation of Library Media Services for Woodlands Elementary School
Commentary:
Ponca City Public Schools is requesting deregulation from OAC 210:35-5-71 - Library Media Services for the 2026-27 school year for Woodlands Elementary School. The support employee we currently have to fill that role is under the direct supervision of a Library Media Specialist within our district. They are required to monitor several buildings, and we must utilize a trained teaching assistant so that our students have full-time access to a library in both facilities. A full-time librarian is hired to monitor operations at Woodlands and another site. The support position is utilized to check out books, re-stock the library, and ensure our students have access throughout the day.
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7.2. Consider and Take Action to Approve the Employment of the Following Adjunct Teachers for the 2026-27 School Year Pursuant to 70 O.S. § 6-122.3
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7.3. Consider and Take Action to Approve an Agreement with the City of Ponca City for Two Resource Officers for the 2026-27 School Year
Commentary:
The agreement with the City of Ponca City, effective August 19, 2026, through May 20, 2027, provides two School Resource Officers for the district. One officer will be assigned to the high school, and one officer will be shared between East and West Middle Schools. The total cost of the agreement is $136,807.25, funded by the Building Fund.
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7.4. Consider and Take Action to Approve an Annual Contract with Oklahoma Career Tech for the 2026-27 School Year
Commentary:
This is the Oklahoma Department of Career and Technology Education contract for the Secondary Career and Technology Education Program(s) for the 2026-27 school year. The District will receive a $150,670 allocation from the state.
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7.5. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2)]
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7.6. Recital by the Board President that minutes of the Executive Session were kept and will remain confidential as required by law.
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7.7. Return to Open Session.
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7.8. Consider and Take Action to Employ, to Accept the Resignation of, to Reassign, and to Enter into an Extra-Duty Contract with Those Individuals as Listed on the Attached Detailed Report
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7.9. Consider and Take Action on the Negotiated Agreement with the Ponca City Public Schools' Association of Classroom Teachers (ACT) for the 2026-2027 School Year Pending Ratification by ACT
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8. NEW BUSINESS
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9. ADJOURNMENT (Motion required)
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