June 8, 2026 at 5:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value of school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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3. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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3.1. District Updates
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3.2. Ponca City Development Authority's Talent Relocation Program
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4. BUDGET AND FINANCIAL ACTION ITEMS (MOTION REQUIRED)
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4.1. Consider and Take Action to Approve the District Budget for Fiscal Year 2026-2027
Commentary:
The Board Finance Committee has reviewed the budget, and it was presented by District Treasurer Erika Johnson at a special meeting held prior to this meeting. Board members have received a copy of the budget.
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4.2. Consider and Take Action to Approve the Financial Reports for Fiscal Year 2025-2026
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4.2.A. FY26 Budget Analysis Reports
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4.2.B. FY26 Budget Amendments
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4.2.C. FY26 Bond Fund Reports
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4.2.D. FY26 Change Order Listings as of June 4, 2026, for Funds 11, 21, 22, 34, 35, and 81
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4.2.E. FY26 General Fund 11 Encumbrances #1589-#1626 in the amount of $48,890.54
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4.2.F. FY26 Building Fund 21 Encumbrances #220-#231 in the amount of $31,450.34
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4.2.G. FY26 Child Nutrition Fund 22 Encumbrances #114-#123 totaling $22,144.70
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4.2.H. FY26 Fund 30 Encumbrance #13 totaling $20,382.73
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4.2.I. FY26 Gifts and Endowment Fund 81 Encumbrances #211-#212 in the amount of $5,000.00
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4.3. Consider and Take Action to Approve Financial Reports for Fiscal Year 2026-2027
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4.3.A. FY27 Budget Analysis Reports
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4.3.B. FY27 Bond Fund Reports
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4.3.C. FY27 General Fund 11 Encumbrances #1-#164 in the amount of $1,716,854.00
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4.3.D. FY27 Building Fund 21 Encumbrances #1-#5 in the amount of $106,361.23
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4.3.E. FY27 Child Nutrition Fund 22 Encumbrances #1-#3 in the amount of $18,900.00
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4.3.F. FY27 Bond Fund 34 Encumbrances #1-#3 totaling $552,556.00
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4.3.G. FY27 Bond Fund 35 Encumbrances #1-#2 totaling $1,033,012.00
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4.3.H. FY27 Gifts and Endowment Fund 81 Encumbrances #1-#4 in the amount of $4,150.00
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4.3.I. Booster Club Reports
Commentary:
Booster Club Reports include Fundraiser Requests, Sanctioning Agreements, and Budgets
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4.3.J. Activity Fund Reports
Commentary:
Activity Fund Reports include Activity Fund Requests, Budgets, Resolutions, and the Revenue/Expenditure Summary
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4.3.K. Treasurer’s Reports
Commentary:
Treasurer's Reports include the Investment Report, Cash Balance Report, and the Year-to-Date Revenue/Expenditures Report
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4.3.L. Approval of Out-of-State Travel Requests
Commentary:
M. Dooley, R. Dooley to Las Vegas, NV, July 12-15, 2026; L. Davis to Washington, D.C., July 15-19, 2026
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4.3.M. Schedule of Fees for 2026-2027
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4.3.N. Ratification & Approval of Payrolls
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4.4. Consider and Take Action to Approve Activity Fund Custodians and Bond Authorizations for Fiscal Year 2026-2027
Commentary:
Laura Glowacki, Garfield Elementary Principal Jody Fincher, Liberty Elementary Principal Elisabeth Hargraves, Lincoln Elementary Principal Jera Kiespert, Roosevelt Elementary Principal Ann Neilson, Trout Elementary Principal Kara Anderson, Union Elementary Principal Christy Reams, Woodlands Elementary Principal Stacey Sattre, West Middle School Principal Ryan Shelton, East Middle School Principal Karla Streeter, Alternative Programs/On-Line Education Director Sean Taglialatela, Ponca City High School Principal Jeff Denton, Child Nutrition Director Erika Johnson, District Activity Fund Custodian Laurie Graham, Board Clerk Maureen Dooley, Deputy Clerk of the Board Jason Oswalt, Director of Maintenance Stephanie Pittser, District Activity Fund Clerk Erika Johnson, Executive Director of Finance Stoney Parks, Athletic Director Jerry Orr, Courier |
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4.5. Consider and Take Action to Approve the Appointment and Bond Authorization for Treasurer, Minutes Clerk, Deputy Minutes Clerk, Board Clerk, Deputy Board Clerk, Encumbrance Clerk, and Purchasing Agent for Fiscal Year 2026-2027
Commentary:
State Statutes require that the Board appoint these positions annually due to specific bonding requirements. The Superintendent recommends their approval.
Erika Johnson - District Treasurer/Minutes Clerk, District Purchasing Agent LeeAnn Allyn - Assistant Treasurer/Deputy Minutes Clerk E. Renae Tarver - District Encumbrance Clerk Laurie Graham - Board Clerk Maureen Dooley - Deputy Board Clerk |
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4.6. Consider and Take Action to Approve the Designation of Federal Program Representatives for Fiscal Year 2026-2027
Commentary:
This item designates district personnel authorized to access, manage, and certify federal program information through the Oklahoma State Department of Education’s Single Sign-On system for Fiscal Year 2026-2027. These authorizations are reviewed and updated annually to ensure accurate district representation and compliance with OSDE access requirements.
Title I - Improving the Academic Achievement of the Disadvantaged and All Its Parts Teri Vogele, Executive Director of Elementary Curriculum Barbara Cusick, Executive Director of Secondary Curriculum Title II - Preparing, Training, and Recruiting High-Quality Teachers and Principals and All Its Parts Barbara Cusick, Executive Director of Secondary Curriculum Title III - English Learners and Immigrant Students Barbara Cusick, Executive Director of Secondary Curriculum Title IV - 21st Century Schools Barbara Cusick, Executive Director of Secondary Curriculum Title V - State Innovation and Local Flexibility Barbara Cusick, Executive Director of Secondary Curriculum Title VI - Indian, Native Hawaiian, and Alaska Native Education Barbara Cusick, Executive Director of Secondary Curriculum Sara Bell, Title VI Project Director Title VII - Impact Aid Program Barbara Cusick, Executive Director of Secondary Curriculum Sara Bell, Title VI Project Director Title VIII - ESEA General Provisions Barbara Cusick, Executive Director of Secondary Curriculum Title IX - McKinney-Vento Act and Other Provisions Barbara Cusick, Executive Director of Secondary Curriculum Carl Perkins Barbara Cusick, Executive Director of Secondary Curriculum E-Rate Federal Program for Financial Assistance for Technology Larin Davis, Executive Director of Operations Ryan Dooley, Technology Director |
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5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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5.1. Approval of the Minutes from May 11, 2026, Regular Board Meeting
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5.2. Approval of an agreement with Delasi Abodakpi, effective June 2026 through October 2026, to provide choreography, consultation, and in-season technical help for the high school color guard. The total cost is $1,000, funded by the Activity Fund.
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5.3. Approval of a subscription to ArbiterPay, effective July 1, 2026, through June 30, 2027. ArbiterPay is an online payment and management platform used by the Athletics Department to process payments, collect required tax information, and maintain records for officials, security personnel, and other event workers. The system will improve efficiency and coordination between Athletics and the Business Office. The total cost is $3,257.50, funded by the Activity Fund.
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5.4. Approval of an agreement with Zane Bloser, effective September 4, 2026, for virtual training for district instructional coaches to implement new math intervention kits, Kickstart from Zane-Bloser. The total cost is $1,200, funded by the General Fund.
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5.5. Approval of an agreement with Burning Cedar Sovereign Wellness, effective May 5, 2026, for Nico Albert Williams to teach a workshop on traditional indigenous foods for six classes at West Middle School. The total cost is $600, funded by Title VI.
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5.6. Approval of a Logo Agreement with Community National Bank & Trust, effective for the 2026-2027 fiscal year. Community National Bank & Trust will continue to create, market, distribute, and manage a Wildcat Visa Check/ATM Card program and will pay the Ponca City Public Schools $3 for each Visa Check Card printed with the Wildcat design. These funds will be distributed no more frequently than quarterly and at least annually, in amounts of at least $250. There will be no royalty fee charged; it is recouped through card sales.
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5.7. Approval of an agreement with Fan-Pledge, LLC, effective July 28, 2026, through August 18, 2026, to provide an online fundraising platform for Ponca City High School Instrumental Music students. The platform allows students to create personalized fundraising pages and connect with supporters locally and outside the Ponca City community to help meet individual fundraising goals. Proceeds from the fundraiser will benefit the Activity Fund.
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5.8. Approval of an agreement with Kimberly Ford, effective July 1, 2026, through June 30, 2027, to provide Orientation, Mobility, and Certified Visual Impairment services for students enrolled in Ponca City Schools as indicated by physicians, parental consent, and school criteria, and for consultation and training for school staff working with said students. Ms. Ford shall provide the services at $650 per session, up to 10 sessions, and all related travel, including in-district travel, based on student needs as approved by the Executive Director of Special Services. The total cost is up to $6,500, funded by the General Fund.
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5.9. Approval of a maintenance and licensing agreement with +ImageNet Consulting, effective July 1, 2026, through June 30, 2027, for the Special Services Department's records. The total cost is $1,567.75, funded by the General Fund.
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5.10. Approval of an agreement with InstaRaise, effective January 7, 2027, through January 21, 2027, for a fundraiser for Ponca City High School Fine Arts, selling different products. Proceeds from the fundraiser will benefit the Activity Fund.
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5.11. Approval of a quote from Joyful Reading Co., effective August 1, 2026, through July 31, 2027, that provides one year of standard-level service at West Middle School to support student literacy engagement and reading growth. The platform offers reading activities, digital reading content, and assessment tools designed to encourage independent reading while providing staff with data to monitor student participation and progress. The total cost is $3,190, funded by the General Fund.
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5.12. Approval of a quote from Kuta Software LLC, effective August 1, 2026, through June 30, 2027, for a site license for the Infinite Algebra 1 and Infinite Geometry software used by the Ponca City High School math department. The total cost is $179, funded by the General Fund.
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5.13. Approval of an agreement with Keagan Lambert, effective June 2026 through October 2026, to design the choreography/visuals for the Ponca City High School band, coordinate with band staff for planning instructional videos, and perform other related tasks for the 2026 marching show. The total cost is $500, funded by the Activity Fund.
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5.14. Approval of an agreement with Landers Window & Exterior Cleaning Inc., effective for the 2026-2027 fiscal year, to clean the inside/outside of windows in the Press Box and Concert Hall. The total cost is $3,267.47, funded by the Building Fund.
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5.15. Approval of an agreement with Loftis & Wetzel Insurance, effective December 2, 2026, through December 2, 2027, to provide activity fund custodian bonds for the 20 people designated under Item 4 of the Consent Agenda. The cost is $50 per bond, for a total cost of $1,000, funded by the General Fund.
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5.16. Approval of an agreement with Loftis & Wetzel Insurance, effective for the 2026-2027 fiscal year, to provide Individual Fidelity Bond renewals for the Treasurer/Minutes Clerk, Assistant Treasurer/Deputy Minutes Clerk, Superintendent, Encumbrance Clerk, Payroll Clerk, Assistant Payroll Specialist, Board Clerk, and Deputy Board Clerk. The total cost is $2,875, funded by the General Fund.
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5.17. Approval of an agreement with Mindset Safety Management for training. This agreement, effective July 13-16, 2026, allows Ponca City Public Schools to serve as a local host site for Mindset Safety Management instructor certification training. Hosting the training will reduce travel-related expenses for four district employees seeking certification. Upon completion, these employees will be qualified to provide ongoing staff training in de-escalation, behavior management, and safe containment techniques that support a safe and positive school environment. The total cost is $7,100, funded by the General Fund.
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5.18. Approval of an agreement with MPact Fund Raising, effective August 21, 2026, through September 3, 2026, for a Holly Jolly fundraiser benefiting the Ponca City High School Instrumental Music program. Revenue generated from this fundraiser will support the Activity Fund.
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5.19. Approval of an agreement with MPact Fund Raising, effective September 11, 2026, through September 23, 2026, for an Otis Extravaganza fundraiser benefiting the Ponca City High School Instrumental Music program. Revenue generated from this fundraiser will support the Activity Fund.
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5.20. Approval of an agreement with MPact Fund Raising, effective August 21, 2026, through September 3, 2026, for a Holly Jolly fundraiser benefiting the West Middle School Instrumental Music program. Revenue generated from this fundraiser will support the Activity Fund.
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5.21. Approval of an agreement with MPact Fund Raising, effective August 21, 2026, through September 3, 2026, for a Holly Jolly fundraiser benefiting the East Middle School Instrumental Music program. Revenue generated from this fundraiser will support the Activity Fund.
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5.22. Approval of a Logo Agreement with Nancy's Needle, effective for the 2026-2027 fiscal year. Nancy's Needle embroiders the school logo and student name on shirts for various sports teams and the student council. There is no royalty fee assessed.
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5.23. Approval of a quote from Nate's Tree Service, effective June 8, 2026, to remove a decaying tree in front of the Administration Building. This includes grinding the stump, hauling and disposing of the wood, and restoring the stump area with topsoil. They will also provide three 10-12' Shumard oak trees to be planted on site at a later date. The total cost is $7,475, funded by the Building Fund.
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5.24. Approval of an agreement between Northeastern State University (NSU) and Ponca City Public Schools (PCPS), effective July 1, 2026, through June 30, 2027, wherein PCPS agrees to provide the authorization, supervision, and instruction of NSU candidates completing the field and clinical experience component of the teacher education program. This would include activities such as observation, teacher job shadowing, student teaching, advanced certification internships/practicum, and other activities approved by both NSU and PCPS. There is no cost to the district.
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5.25. Approval of an agreement with Oklahoma Association for Technology in Education (OKATE), effective July 1, 2026, through June 30, 2027, for district membership. OKATE provides professional learning opportunities, networking, and technology resources to support instructional technology integration and innovation across the district. The total cost is $500, funded by Title IV.
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5.26. Approval of an agreement between Oklahoma State University Fire Service Training (American Heart Association) and Ponca City Public Schools, effective for the 2026-2027 school year, for the school nurses Jacki Benton, R.N., Shea Allison, R.N., and Amanda Shields, R.N., to train at least one certified employee and one non-certified employee from each site in Cardiopulmonary Resuscitation (CPR), the Heimlich Maneuver, and First Aid each year. All coaching staff, certified and lay, as well as Special Education paraprofessionals, will be trained in CPR/AED as required by the State Department of Education. The district will pay $10 per person for CPR certification cards. Approximately 100 employees are expected to receive training during the 2026-2027 school year, for a total of $1,000, funded by the General Fund.
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5.27. Approval of an agreement with Oklahoma State University Office of Educator Support (OSU OES), effective August 1, 2026, wherein Ponca City Public Schools (PCPS) agrees to provide the authorization, supervision, and instruction of OSU OES candidates completing the field and clinical experiences component of the teacher preparation program. This would include activities such as observation, teacher job shadowing, student teaching, advanced certification internships/practicum, and other activities approved by both the OSU OES and PCPS. There is no cost to the district.
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5.28. Approval of an agreement with Marty Ortega, effective June 2026 through October 2026, to provide, write, and edit all visual components of the 2026 marching band show. The total cost is $1,500, funded by the General Fund.
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5.29. Approval of a Logo Agreement with Pioneer Technology Center, effective for the 2026-2027 fiscal year, for pre-existing banners. There is no royalty fee assessed.
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5.30. Approval of an agreement with Precision Testing Laboratories, effective July 1, 2026, through June 30, 2027, to perform all administrative and reporting functions related to asbestos, as required by state and federal regulations, for the district. The total cost is $2,400, funded by the General Fund.
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5.31. Approval of a quote from Project STEM, effective July 1, 2026, through June 30, 2027, for a computer science program at the Ponca City High School. The quote includes access to all student course materials, professional development licenses for two included teachers, web-based access to course materials, web-based dashboard, a detailed view of student progress and performance, and ongoing technical, content, and instructional support. The total cost is $700, funded by Carl Perkins.
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5.32. Approval of an agreement with Raptor Technologies, effective July 1, 2026, through June 30, 2027, for the district's Visitor Management annual software support and update on ten units owned by the district located at Garfield, Liberty, Lincoln, Roosevelt, Trout, Union, and Woodlands Elementary Schools, East Middle School, West Middle School, and the High School. The total cost is $7,297.50, funded by the Building Fund.
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5.33. Approval of a quote from RTI Scheduler, effective July 1, 2026, through June 30, 2027, that provides scheduling software services for 325 students at East Middle School. The software assists administrators and counselors with student course requests, master schedule development, and teacher and student scheduling. The agreement also includes virtual training and consulting services. The total cost is $2,900, funded by School Improvement/515.
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5.34. Approval of a quote from RTI Scheduler, effective July 1, 2026, through June 30, 2027, that provides scheduling software services for 600 students at West Middle School. The software assists administrators and counselors with student course requests, master schedule development, and teacher and student scheduling. The agreement also includes virtual training and consulting services. The total cost is $3,450, funded by Title I.
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5.35. Approval of a quote from Sam Labs Inc. Hardware Bundles, effective July 1, 2026, through June 30, 2027, for two STEAM course kits; one STEAM Plus Kit and one Maker Kit with two charging stations to be used by elementary/middle school students. These kits provide a comprehensive, hands-on learning solution that supports whole-class instruction, small-group collaboration, and extended design challenges. The total cost is $8,719.90, funded by Title IV.
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5.36. Approval of a quote from SmartPass, effective July 1, 2026, through June 30, 2027, for an electronic hall pass system at West Middle School, which would allow administration to limit how many students are in the hallways at any given time. The total cost is $2,388, funded by the General Fund.
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5.37. Approval of an agreement with Smith Home Furnishings, effective April 16, 2027, for a Ponca City High School Instrumental Music fundraiser, where Smith Home Furnishings will donate 10% of all retail sales on April 16, 2027. Students will be performing at the store throughout the day. Revenue generated from this fundraiser will support the Activity Fund.
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5.38. Approval of a quote from Solution Tree, effective July 1, 2026, through June 30, 2027, for Global PD for Teams-Building License at East Middle School. This building-wide subscription provides East Middle School staff access to Solution Tree's Global PD Teams online professional learning platform. Resources include videos, eBooks, study guides, and professional learning modules designed to support collaborative team practices, instructional improvement, and student achievement throughout the school year. The total cost is $4,900, funded by School Improvement/515.
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5.39. Approval of a rental agreement with Stolhand-Wells Group, effective July 2026 through June 2027, for bottled water, delivery, and cooler rental for Liberty Elementary. The total cost is up to $500, funded by the Activity Fund.
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5.40. Approval of an agreement with Tobii Dynavox, effective July 1, 2026, through June 30, 2027, for Boardmaker, an online program used by district speech language pathologists and elementary special education teachers serving students with complex learning and communication needs. The agreement covers six teacher licenses, for a total cost of $1,074.60, funded by the General Fund.
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5.41. Approval of an agreement with Top Secret Document Destruction, effective July 1, 2026, through June 30, 2027, for the shredding of confidential documents in a secure and discreet manner on an "as needed" basis for the district. The total cost is $1,000, funded by the General Fund.
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5.42. Approval of a Special Services agreement with United Community Action Program Head Start, effective for the 2026-2027 school year. There is no cost to the district.
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5.43. Approval of a quote from the University of Florida Literacy Institute, effective July 8, 2026, for one day of professional development training on the UFLI curriculum for kindergarten through second-grade teachers. Training includes 6 instructional hours at $1,000 per hour, plus 2 trainers at $1,800 per trainer. The total cost is $9,600, funded by the GAP Grant.
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5.44. Approval of an agreement with Jordan Woodruff to host shows consisting of the District's weekly "Coaches Corner" and the twice-monthly (monthly during summer months) "Wildcat Weekly" shows for the period of July 1, 2026, through June 30, 2027. The contract rate will be $200 per month, $2,400 annually, funded by the General Fund.
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6. ACTION ITEMS (MOTION REQUIRED)
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6.1. Consider and Take Action on an Agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to Participate in the CCOSA District Level Services Program for the 2026-2027 Fiscal Year
Commentary:
Member benefits include legal and financial services for special education policy and procedures review and support, as well as school budget planning and advisory services. The cost is $2,000 based on the 2025-2026 Average Daily Membership (ADM), funded by the General Fund.
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6.2. Consider and Take Action to Approve a Resolution of Ponca City ISD to Join Oklahoma Schools Insurance Group (OSIG) for the 2026-2027 Fiscal Year
Commentary:
Oklahoma Schools Insurance Group (OSIG) is our carrier for Commercial Insurance. This includes Property, Boiler, Crime, Automobile, General Liability, School Board Legal Liability, Cyber Liability, Pollution Liability, and School Violent Acts Protection. Insurance runs from July 1, 2026, to June 30, 2027. The total cost is $1,017,693, funded by the General Fund.
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6.3. Consider and Take Action on a Motion Approving the Renewal of the Sublease Agreement Dated May 1, 2022, between the District and Kay County Public Buildings Authority for the Fiscal Year Ending June 30, 2027, as Required under the Provisions of the Agreement
Commentary:
Oklahoma Law requires that a school district take affirmative action each year for a lease agreement to be renewed. Sublease amount is $31,120,000, which is paid through BancFirst. We are required to approve the sublease annually until the final renewal term. The lease pays off on September 1, 2027, so the final renewal term is June 30, 2028.
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6.4. Consider and Take Action to Determine the Applicability of and Approve Participation in the Ponca City Development Authority (PCDA) Talent Relocation Program for Eligible Ponca City Public Schools Employees
Commentary:
The Ponca City Development Authority (PCDA) Talent Relocation Program is designed to assist participating employers in recruiting and retaining qualified employees by providing relocation incentives for individuals moving to Ponca City from at least 45 miles outside the community or from outside the state of Oklahoma. Under the program, participating employers may apply for reimbursement incentives of $2,500 for employees who lease housing or $4,500 for employees who purchase a home within Ponca City. Incentives are reimbursed to the employer after PCDA has verified eligibility requirements and residency documentation. Participation in this program will provide Ponca City Public Schools with an additional recruitment tool to help attract high-quality educators and staff to the district while supporting long-term workforce stability and community investment. The agreement date is effective June 8, 2026, and will be at no cost to the district.
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6.5. Consider and Take Action to Approve a Memorandum of Understanding between Ponca City Public Schools and the Child Nutrition Department for Fiscal Year 2025-2026
Commentary:
This Memorandum of Understanding between Ponca City Public Schools and Child Nutrition Department establishes procedures for reimbursement of administrative costs associated with Meals on Wheels meal preparation performed by Child Nutrition staff during the 2025-2026 fiscal year. Under the agreement, Child Nutrition will reimburse the Child Nutrition Fund up to 25% of revenues generated through Meals on Wheels participant fees, with reimbursements based on documented allowable costs and subject to applicable OCAS, Child Nutrition, and audit requirements. The Child Nutrition Director will oversee the program and provide periodic reports as needed.
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6.6. Consider and Take Action to Approve Science and Mathematics Courses for Credit Taken at Pioneer Technology Center for the 2026-2027 School Year
Commentary:
Students may receive credit for science and mathematics courses taught at Pioneer Technology Center. The Oklahoma State Department of Education guidelines require annual approval. The courses must follow all guidelines and Oklahoma Academic Standards, and teachers must meet course certification requirements from the Oklahoma State Department of Education. A complete list is attached.
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6.7. Consider and Take Action to Approve Change Order No. 1 from Kyler Construction Group for the Indoor/Outdoor Athletic Facility Project
Commentary:
Change Order No. 1 from Kyler Construction Group, dated May 27, 2026, returns $290,875 in unused Contingency and Allowance Funds to Ponca City Public Schools for the Indoor/Outdoor Athletic Facility Project. The date of Substantial Completion remains July 9, 2026.
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6.8. Consider and Take Action to Approve an Agreement with AlphaPlus Educational Systems for Digital/Print Curriculum
Commentary:
This agreement, effective July 1, 2026, through June 30, 2027, is for a curriculum designed to support student growth through standards-aligned instruction, ongoing assessment, and targeted intervention strategies. The program includes updated print and digital instructional materials, teacher editions, software, embedded professional development, and performance monitoring tools to assist teachers in using student data to guide instruction and remediation. The curriculum will be utilized at Garfield Elementary. The total cost is $40,358.15, funded by School Improvement/515.
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6.9. Consider and Take Action to Approve a Maintenance Contract with American Elevator Co, Inc.
Commentary:
This is a quarterly full maintenance contract with American Elevator, effective for the 2026-2027 fiscal year. American Elevator will provide full maintenance service on the 16 elevators across the district. This includes routine inspection, adjustment, and examination of all elevator equipment and safety devices to ensure proper operation. The total cost is $36,207.12, funded by the Building Fund.
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6.10. Consider and Take Action to Approve an Agreement with Angela's Academic Assessments with Angela Montenegro, NCSP, Ed.S, M.S. for District Services
Commentary:
This agreement with Ms. Montenegro, effective August 13, 2026, through May 21, 2027, provides school psychology services for district students at a rate of $67.00 per hour. Services may include up to three on-site days per week, not to exceed eight hours per day, along with up to eight additional remote work hours per week. Mileage reimbursement for travel between Belle Plaine, Kansas, and Ponca City, Oklahoma, will be paid at the current federal rate of $0.72 per mile, not to exceed 122 miles per day. The total cost is up to $87,000, funded by the General Fund.
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6.11. Consider and Take Action to Approve an Agreement with Atomic Services Inc. for District Services
Commentary:
Atomic Services Inc. will provide inspection and updates of fire extinguishers, kitchen vent hoods suppression systems, and sprinkler systems for the 2026-2027 fiscal year. The total cost is $14,000, funded by the Building Fund.
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6.12. Consider and Take Action to Approve an Agreement with BlueMark Energy, LLC, for District Natural Gas Services
Commentary:
This agreement, effective July 1, 2026, through June 30, 2027, is a renewal of an agreement with BlueMark Energy, LLC to sell and deliver natural gas necessary to meet Ponca City Public Schools' requirements. The total cost is estimated at up to $135,000, funded by the Building Fund.
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6.13. Consider and Take Action to Approve a Quote from Discovery Education, Inc. for DreamBox Software
Commentary:
This is a one-year quote from Discovery Education, Inc., effective July 1, 2026, through June 30, 2027, for a DreamBox Reading Plus site license and two 60-minute webinar sessions of DreamBox Reading Park for West Middle School and the high school. The total cost is $33,237.40, funded by the General Fund.
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6.14. Consider and Take Action to Approve the Renewal of Follett's Destiny Library Manager Software
Commentary:
This agreement is for the renewal of the Follett Destiny Library Manager software license, effective July 1, 2026, through June 30, 2027, for library management services at ten district library sites. Destiny is used to manage library circulation, cataloging, inventory, and patron records, supporting daily library operations across the district. The total annual cost is $10,290, funded by each site's Library Fund.
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6.15. Consider and Take Action to Approve a Quote from Nate's Tree Service for Work at District Playgrounds
Commentary:
This estimate, effective June 8, 2026, is for Nate's Tree Service to restore playground areas at Liberty, Lincoln, Trout, and Woodlands Elementary Schools by extracting old material and installing IPEMA-certified mulch. The total cost is $73,295.73, funded by the Building Fund.
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6.16. Consider and Take Action to Approve a Quote from the Oklahoma School Assurance Group (OSAG) for Workers' Compensation Insurance for the District
Commentary:
This quote, effective July 1, 2026, through June 30, 2027, renews the district's premium including dividend/credits for $274,462, funded by the General Fund.
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6.17. Consider and Take Action to Approve a Quote from Pinnacle Business Systems Inc. for Storage Area Network (SAN) Pure Renewal
Commentary:
This quote, effective July 20, 2026, through July 19, 2029, is for the district’s Pure Storage appliance, which serves as the Storage Area Network (SAN) for server data storage. This agreement represents year one of a three-year contract. The total cost is $13,968, funded by Bond 34.
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6.18. Consider and Take Action to Approve an Estimate from Pinnacle Business Systems Inc. for VMware Software
Commentary:
This estimate for vSphere Foundation, effective July 1, 2026, through June 30, 2029, provides the core infrastructure used to manage and operate the district's virtual server environment. The platform supports the consolidation, automation, and management of data center resources, helping improve system reliability, performance, security, and operational efficiency. This agreement represents the first year of a three-year commitment. The total cost is $33,012, funded by Bond 35.
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6.19. Consider and Take Action to Approve an Agreement with PowerSchool Group LLC for Software for the Human Resources Department
Commentary:
This agreement is for PowerSchool software TalentEd Records, SchoolSpring Job Board Unlimited, and Applicant Tracking. This software is an online personnel system that allows for online contracts, onboarding, and paperless filing of employee records. Effective dates for the agreement are July 1, 2026, through June 30, 2027. TalentEd Records is $23,022.53, SchoolSpring Job Board Unlimited is $7,126.03, and Applicant Tracking is $7,308.74, for a total of $37,457.30, funded by the General Fund.
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6.20. Consider and Take Action to Approve a Quote from PowerSchool Group LLC for PowerSchool System and SchoolMessenger Communication Platform
Commentary:
This quote, effective July 1, 2026, through June 30, 2029, covers the support, subscription, and hosting renewal fees for the district's PowerSchool student information system and SchoolMessenger software. SchoolMessenger is a comprehensive communication platform designed to improve communications with students' families by simplifying, centralizing, and efficiently delivering messages through PowerSchool. This service will allow district and site administration to send emails, texts, and call notifications for important messages and events, with more than 100 translations available. Reports are available to show message receipt and, if needed, updated contact information. This agreement represents the first year of a three-year contract. The cost for year one is $71,988.83, year two is $75,948.21, and year three is $80,125.36, funded by Bond 35.
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6.21. Consider and Take Action to Approve an Agreement with PowerSchool Group LLC for Software for the District's Student Information System
Commentary:
The attached quote from PowerSchool Group LLC, effective July 1, 2026, through June 30, 2029, is for additional Ecollect Forms and Enrollment Express services to support the district's existing PowerSchool/PowerTeacher student information system. Ecollect Forms streamlines and standardizes district forms within PowerSchool while allowing collected data to be compiled into reports for district department and state reporting purposes. Enrollment Express provides registration and enrollment management tools designed to improve the student enrollment process. This agreement represents the first year of a three-year contract. The cost for year one is $29,293.66, year two is $30,904.81, and year three is $32,604.57, funded by Bond 35.
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6.22. Consider and Take Action to Approve a Quote from PowerSchool Group LLC for Engage Suite Software
Commentary:
This is a quote from PowerSchool Group LLC, effective July 1, 2026, through June 30, 2029, for the additional Engage Suite service to be integrated with the district's existing PowerSchool SchoolMessenger. SchoolMessenger is the district’s primary communication tool for teachers and students, reducing the number of platforms on the Approved Communications List and making it easier for families to manage. This quote represents the first year of a three-year contract. The cost for year one is $12,921.96, year two is $13,632.66, and year three is $14,382.46, funded by Bond 35.
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6.23. Consider and Take Action to Approve an Agreement with ProCare Therapy for American Sign Language Services for the District
Commentary:
ProCare Therapy will provide an American Sign Language (ASL) interpreter for the 2026-2027 school year, effective August 20, 2026, through May 21, 2027. The total cost is $79,177.50, funded by the General Fund.
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6.24. Consider and Take Action to Approve a Quote from Renaissance Learning Inc. for District Software
Commentary:
This quote, effective July 1, 2026, through June 30, 2027, provides licensing and onsite training for PreK-12 reading and math assessment software. Programs included are Accelerated Reader and the STAR Comprehensive Suite, which provide ELA and math screening, analytics, and reporting tools. STAR is an approved screener under the Strong Readers Act. The total cost is $90,098.45, funded by the General Fund.
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6.25. Consider and Take Action to Approve an Agreement with Rosenstein, Fist & Ringold for District Legal Services
Commentary:
This engagement letter, effective July 1, 2026, through June 30, 2027, is for legal services rendered by Rosenstein, Fist & Ringold. The cost is on an "as needed" basis and will encompass work requested by the Superintendent or the Board of Education. The estimated cost for 2026-2027 is $15,000, based on the prior school year's expenses, funded by the General Fund.
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6.26. Consider and Take Action to Approve a Proposal from Sam Labs Inc. for a Subscription to an Online Learning Platform
Commentary:
This proposal, effective July 1, 2026, through June 30, 2028, includes a two-year, per-student subscription for up to 400 students to a comprehensive STEAM (Science, Technology, Engineering, Arts, and Mathematics) online learning platform featuring over 800 standards-aligned lessons and activities, as well as three coding environments. It allows elementary/middle school students to be rostered and de-rostered as needed and includes an on-site professional development session. The total cost is $10,300, funded by Title IV.
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6.27. Consider and Take Action to Approve an Agreement with Solution Tree for Professional Development
Commentary:
This quote from Solution Tree, effective for the 2026-2027 school year, is for eight days of PLC at Work onsite professional development for East Middle School staff at $7,100 per day. The dates are: September 21, 2026; October 7, 2026; November 12, 2026; December 9, 2026; January 18, 2027; February 10, 2027; March 10, 2027; and May 5, 2027. The total cost is $56,800, funded by School Support/515.
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6.28. Consider and Take Action to Approve an Agreement with Student Provisioning Services for the IT Department
Commentary:
This agreement with Student Provisioning Services, effective July 1, 2026, through June 30, 2028, replaces the account automation service provided by Level Data for the IT Department and will continue to support the same functions, including automated student account creation in PowerSchool, i-Create in Google, Active Directory, and Destiny Library Manager. The total cost is $22,088, funded by Bond 34.
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6.29. Consider and Take Action to Approve an Agreement with Superior Vision Consulting for Braille/Certified Visual Impairment Services for District Students
Commentary:
The purpose of this agreement, effective August 1, 2026, through May 31, 2027, is to provide for Braille/Certified Visual Impairment services for students enrolled in Ponca City Schools as indicated by physicians, parental consent, and school criteria, and for consultation and training for school staff working with said students. Superior Vision Consulting will provide the services at $700 per session, up to 34 sessions. Additional visual impairment consultation services for new students during the school year may be billed at $80 per hour based on student needs, as approved by the Executive Director of Special Services. The total cost is up to $25,000, funded by the General Fund.
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6.30. Consider and Take Action to Approve an Agreement with SylogistEd, Inc. for Accounting Software
Commentary:
This agreement with SylogistEd, Inc., effective July 1, 2026, through June 30, 2027, is for the continued use, support, and maintenance of the district's accounting software system. The agreement provides access to financial management software utilized for district accounting, budgeting, purchasing, payroll, and related business operations. The total cost is $20,600, funded by the General Fund.
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6.31. Consider and Take Action to Approve a Contract from Winterrowd Talley Architects Inc. for General Services for 2026-2027
Commentary:
This contract is for architectural services for the year, to include Building Fund projects for 2026-2027. These services will encompass, but are not limited to, miscellaneous projects as needed. The cost of services is based on a percentage of the total cost of projects:
8% Remodels
7-7.5% Additions
6.25-6.5% New Construction
Additional costs are calculated at an hourly rate. This agreement is non-binding and does not grant this company exclusive rights. |
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6.32. Consider and Take Action to Employ, to Accept the Resignation of, to Reassign, and to Enter into an Extra-Duty Contract with Those Individuals as Listed in the Attached Personnel Report
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7. NEW BUSINESS
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8. ADJOURNMENT (Motion required)
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