February 9, 2026 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PRESENTATIONS AND RECOGNITIONS
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2.1. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over presenting the February Employee of the Month and Friend of Education Awards to the following employees. Certified Employee of the Month - Anthony McCrary
Wildcat Way/Oklahoma History Teacher, Ponca City High School
Support Employee of the Month - Kelly Bales
Library Monitor, Woodlands Elementary
Friend of Education - Mackenzie Hartwig
Speech-Language Pathologist, Chatterbox
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3. PUBLIC COMMENT
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3.1. Comments From the Public
The Ponca City Public Schools Board of Education recognizes the value of public comment in effective school governance and the importance of providing community members an opportunity to address the Board on educational issues. To ensure meetings are conducted in an orderly and efficient manner, the Board has established the following guidelines governing public participation. Individuals or groups wishing to speak during the public comment portion of a Board meeting must check in with the Board Clerk no later than fifteen (15) minutes prior to the start of the meeting and complete the required public comment form. The following must be provided in writing: • Name and address of the individual
• The agenda item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Speakers must be recognized by the Board President or other presiding officer prior to speaking and must state their name and organizational affiliation, if applicable, before beginning remarks. Comments must be limited to items listed on the meeting agenda. Unless otherwise modified by the presiding officer with Board approval, each speaker will be limited to a maximum of three (3) minutes. Total public comment during any regular meeting shall not exceed fifteen (15) minutes, and no individual may speak more than once during the same meeting. All remarks must be directed to the presiding officer; speakers may not address or question individual Board members. For additional information regarding speaking privileges, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at Board meetings and in the Board Policy Manual located on the district website, www.pcps.us, under Board of Education. |
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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4.1. Legislative Update
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4.2. District Updates
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5. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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5.1. Minutes from the January 12, 2026, Regular Board of Education Meeting
Attachments:
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5.2. Surplus Resolution
Commentary:
The warehouse space at the Registration Center (111 West Grand Avenue) is currently occupied by an accumulation of broken furniture, old and unusable equipment, and materials that are no longer fit for student or administrative use. Periodically, the district collects items with some residual value but are no longer needed or wanted. Under the totality of circumstances, these items have been determined to hold no further educational or operational utility for the district and are occupying essential storage space. Upon approval, items declared surplus will be disposed of in accordance with state law and district policy.
Items include tables, student chairs and desks, office chairs, teacher desks, file cabinets, music equipment, and expired/broken maintenance/building materials. |
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5.3. Approval of FY26 Budget Amendments
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5.4. Approval of FY26 General Fund 11 Encumbrances #1014-#1175 in the amount of $893,974.45
Attachments:
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5.5. Approval of FY26 Building Fund 21 Encumbrances #162-#177 in the amount of $98,774.22
Attachments:
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5.6. Approval of FY26 Child Nutrition Fund 22 Encumbrances #94-#102 in the amount of $83,408.05
Attachments:
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5.7. Approval of Bond 33 Encumbrance #2 in the amount of $3,261.03
Attachments:
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5.8. Approval of Bond 35 Encumbrances #13-#20 in the amount of $834,513.92
Attachments:
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5.9. Approval of FY26 Gifts and Endowment Fund 81 Encumbrances #140-#153 in the amount of $18,576.95
Attachments:
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5.10. Approval of Change Order Listings as of February 4, 2026, for Funds 11, 21, 22, 30, 34, and 81
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5.11. Approval of Budget Analysis Reports
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5.12. Approval of Bond Fund Reports
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5.13. Approval of Booster Club Reports
Commentary:
Booster Club Reports include Fundraiser Requests, Sanctioning Agreements, and Budgets
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5.14. Approval of Activity Fund Reports/Requests
Commentary:
Activity Fund Reports include Activity Fund Requests, Budgets, Resolutions, and the Revenue/Expenditure Summary
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5.15. Approval of Treasurer’s Reports
Commentary:
Treasurer's Reports consist of the Investment Report, Cash Balance Report, and the Year-to-Date Revenue/Expenditures Report
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5.16. Approval of Out of State Travel
Commentary:
A. Shelton, J. Kiespert, K. Bartley, J. Biester, J. Burdan to Orlando, Florida, March 12-15, 2026; A. Neilson, A. Parks, S. Barron to Virginia Beach, Virginia, March 25-28, 2026; M. Dooley, N. Iverson to Myrtle Beach, South Carolina, May 4-6, 2026; and V. Gowdy to Orlando, Florida, June 28-July 2, 2026
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5.17. Approval of the Ratification and Approval of Payrolls
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5.18. Approval of an agreement with Adrenaline Fundraising for the Ponca City High School track team to conduct a fundraiser selling cookies, jerky, and popcorn. The agreement will be effective February 15, 2026, through March 15, 2026. All proceeds and expenses associated with this fundraiser will be handled through the Activity Fund.
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5.19. Approval of an agreement with Associated Therapeutic Services to provide virtual professional behavioral health services to students. The agreement is effective February 9, 2026, through July 31, 2026, at no cost to the district.
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5.20. Approval of an agreement with Complete Weddings + Events to provide a DJ for the 2026 Prom to be held April 18, 2026. The total cost is $795.00 and will be paid from the Activity Fund.
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5.21. Approval of a quote from Grimsleys, effective February 9, 2026, for a Chariot floor scrubber to be used at the high school. The total cost is $9,300.00 and will come from the Building Fund.
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5.22. Approval to rescind the contract with Kirkhart Entertainment, originally approved at the January 12, 2026, board meeting for DJ services for prom. This action is requested because the district has entered into a new agreement with Complete Weddings + Events for the same services.
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5.23. Approval of a ratification of an agreement with Kuta Software LLC, effective October 25, 2024, through October 25, 2027, for a site license for the Infinite Pre-Algebra software used by the West Middle School Math Department. The original cost of $320.00 was paid in the first year from Title I funds. This is the third year of a three-year agreement, and there is no cost to the district.
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5.24. Approval of a logo agreement with the Ponca City Police Department for patches commissioned for use during the Special Olympics. The logo agreement is for the 2025-2026 school year. There is no royalty fee.
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5.25. Approval of a Memorandum of Understanding/Program Services Agreement between Western New Mexico University (WNMU) and Ponca City Public Schools (PCPS), effective January 29, 2026, through May 31, 2028. This MOU is to designate field experience sites and define certain conditions to the satisfaction of both WNMU and PCPS. WNMU students will be placed in the schools in coordination with the Clinical Education division of the College of Education. There is no cost to the district.
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5.26. Approval of an agreement with Nellie Zotigh, effective March 2, 2026, to teach Wildcat Academy students how to bead. The total cost is $100.00 and will come from Title VI funds.
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6. ACTION ITEMS (MOTION REQUIRED)
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6.1. Board to Consider and Take Action on a Resolution Determining the Maturities of, and Setting a Date, Time, and Place for the Sale of the $11,840,000 General Obligation Building Bonds of the School District
Commentary:
The bonds are recommended to be sold on the 24th day of March 2026, at 12:00 Noon. Bids will be due 30 minutes before the scheduled time of the board meeting to sell the bonds.
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6.2. Consider and Approve an Agreement for Bond Counsel Services with Floyd & Driver, P.L.L.C., Attorneys at Law
Commentary:
Floyd & Driver, P.L.L.C., will provide specialized legal services in connection with the district’s issuance and sale of $11,840,000 in General Obligation Bonds. Bond Counsel will assist with ensuring compliance with all applicable state and federal laws, preparing the necessary legal documents, and supporting the district throughout the bond sale process. The total cost for these services is $6,000.00 and will be paid from Bond 35 funds.
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6.3. Consider and Take Action on the Ponca City School District Calendar for the 2026-2027 School Year
Commentary:
The District Calendar Committee has a draft of the 2026-2027 school year calendar ready to be approved by the Board. School is slated to start on Wednesday, August 19, and end on Thursday, May 20. This calendar includes 165 instructional days (student contact days) and two (2) parent/teacher conference days. Also, the calendar has four (4) professional development days. Thanksgiving break will be from November 23-27. Winter break will be from December 21 through January 4, with students returning on January 5. Spring break will be March 15-19. The calendar has four (4) snow days built in (March 29, April 12, April 23, and April 30). School will be dismissed on those days if we do not use them. Jennifer Dye will answer questions.
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6.4. Consider and Take Action to Approve an Update to Board Policy 5.12 - Wellness, to add Appendix A Identifying Designated District Wellness Leadership for Compliance Purposes
Commentary:
This item updates Board Policy 5.12 - Wellness, Appendix A, which identifies the designated district official(s) responsible for facilitating the development, implementation, and ongoing review of the District Wellness Policy. The update clarifies leadership roles, documents required contact information, and ensures alignment with federal and state wellness policy requirements.
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6.5. Consider and Take Action on Declaring March 2, 2026, as "Read Across America Day" in Ponca City Public Schools
Commentary:
Many people in the United States, particularly students, parents, and teachers, join forces on Read Across America Day, which is annually held on the first school day closest to March 2. This nationwide observance coincides with the birthday of Dr. Seuss, known for writing children's books. The Ponca City Board of Education stands firmly committed to promoting reading as the catalyst for our students' academic success, their preparation for America's future jobs, and their ability to compete in a global economy. Motivating children to read is important for student achievement and creating lifelong successful readers. Research has shown that children who are motivated and spend more time reading do better in school.
The Ponca City Board of Education calls on each school in the district to promote March 2, 2026, as "Read Across America Day." Students in Ponca City Public Schools will join millions of their peers nationwide to celebrate the annual Read Across America Day. |
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6.6. Consider and Take Action on the following Contracts/Agreements:
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6.6.A. A quote from Interworks for maintenance and licensing support for district wired and wireless networking equipment
Commentary:
The quote is effective March 13, 2026, through March 12, 2029. The total cost is $16,865.17 and will come from Bond 35.
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6.6.B. An agreement with Marzano Evaluation for iObservation
Commentary:
Marzano Evaluation provides iObservation which is the District's online instructional and leadership improvement tool used for evaluation. The agreement, effective July 1, 2026, through June 30, 2027, is $23,150.00 and will come from the General Fund.
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6.6.C. An agreement with SHI International Corp. for Carbon Black software used throughout the district
Commentary:
Carbon Black software is an all-in-one antivirus, anti-malware, and anti-ransomware product that provides protection for all teacher laptops, admin desktops, and servers. The agreement with SHI International Corp. is effective January 24, 2026, through August 17, 2027. The total cost is $39,638.50 and will come from the General Fund.
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6.6.D. An agreement with Softchoice for Microsoft licensing for the district
Commentary:
Microsoft licensing is purchased off the state contract and is based on the Full-Time Equivalency (FTE) of the district. This covers all district-owned laptops, desktops, and servers. The agreement with Softchoice is effective February 1, 2026, through January 31, 2027. The total cost is $48,883.83 and will come from the Building Fund.
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6.6.E. A quote from Trafera for Chromebooks and cases for the 2026-27 school year
Commentary:
Approval of a quote from Trafera, effective February 9, 2026, for the purchase of 1,600 Chromebooks and protective cases. The total cost of $576,000.00 includes device warranty and ongoing support. These Chromebooks and cases will be used at Trout, Lincoln, Liberty, Woodlands, and the High School. Pricing reflects a unit cost of $339.00 per Chromebook and $21.00 per case. Funding for this purchase will be provided through Bond 35.
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6.6.F. A quote from Trafera for laptops and desktop computers
Commentary:
Approval of a quote from Trafera, effective February 9, 2026, for the purchase of 100 laptops and 60 desktop computers to be used at Trout, Lincoln, Liberty, and Woodlands elementary schools. The total cost is $99,780.00, and funding will be provided through Bond 35.
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6.7. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss the Superintendent of Schools' Contract [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]
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6.8. Return to Open Session.
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6.9. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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6.10. Consider and Take Action on Ratification/Renewal of the Contract or New Contract for the Superintendent of Schools
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6.11. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
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7. NEW BUSINESS
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8. ADJOURNMENT (Motion required)
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