September 9, 2024 at 6:00 PM - Regular Board of Education Meeting
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments by the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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3. REPORTS WITH POTENTIAL BOARD DISCUSSION
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3.1. Safety Action Plan (Jason Leavitt)
Attachments:
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3.2. Alternative Education Report (Karla Streeter)
Attachments:
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION
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4.1. Proposed Board Policy Changes
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4.2. District Updates/Funding Outlook
Attachments:
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4.3. Amendment of the District-Approved Communication Platform List
Commentary:
The Communications Platform List now includes Reading Plus under district-wide services. Reading Plus is a literacy program providing online reading instruction. It has a feature that allows teachers to give feedback to individual students and is used by West Middle School, East Middle School, and PoHi.
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5. Consider and Take Action to Approve the Amended District-Approved Communications Platform List
Attachments:
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6. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended. Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda. |
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6.1. Minutes from the August 12, 2024, Regular Board Meeting
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6.2. Contracts/Agreements under $10,000
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7. ACTION ITEMS (MOTION REQUIRED)
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7.1. Consider and Take Action on the Following District Financial Reports:
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7.1.A. FY24 Budget
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7.1.B. FY25 Budget and Amendments
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7.1.C. FY25 General Fund 11 Encumbrances #478-#612 in the amount of $87,572.11
Attachments:
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7.1.D. FY25 Building Fund 21 Encumbrances #54-#63 in the amount of $94,203.57
Attachments:
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7.1.E. FY25 Child Nutrition Fund 22 Encumbrances #65-#67 in the amount of $15,087.80
Attachments:
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7.1.F. FY25 Fund 34 Encumbrance #11 for $2,677.50
Attachments:
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7.1.G. FY25 Gifts and Endowment Fund 81 Encumbrances #45-#57 in the amount of $9,802.18
Attachments:
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7.1.H. FY25 Change Order Listing as of 8/29/24 for Funds 11, 21, 22, and 81
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7.1.I. Booster Club Fundraiser Requests/Sanctioning Agreements
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7.1.J. Activity Fund Reports/Requests
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7.1.K. Out of State Travel
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7.1.L. Treasurer’s Reports
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7.1.M. Ratification & Approval of Payrolls
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7.2. Consider and Take Action on the Estimate of Needs for FY25
Commentary:
The Estimate of Needs is a financial document required by state law to be approved by the Board of Education each year. The document was developed by our auditors with the assistance of Adam Leaming and Erika Johnson. The FY25 Estimate of Needs has detailed valuation information for the sinking fund. Erika Johnson will answer questions.
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7.3. Consider and Take Action on an Agreement with Explorica Travel for an Educational Trip to France
Commentary:
This 14-day trip will commence on June 7, 2027, and will offer any interested students the opportunity to explore the cities and countryside of France, from Paris to the D-Day beaches of Normandy. No district funds will be spent. Board approval will allow the sponsors to facilitate fundraising opportunities for the travel participants based on the level of need/desire for fundraising as expressed by participants and/or their parents. A copy of the proposal and Explorica Travel Price Quote are included in the handouts. Dr. Dalana Hawkins will answer questions.
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7.4. Consider and Take Action on an Agreement with Explorica Travel for an Educational Trip to Japan
Commentary:
This 10-day trip will commence on March 13, 2027, and will offer any interested students the opportunity to expand their understanding of science and technology. No district funds will be spent. Board approval will allow the sponsors to facilitate fundraising opportunities for the travel participants based on the level of need/desire for fundraising as expressed by participants and/or their parents. A copy of the proposal and Explorica Travel Price Quote are included in the handouts. Dr. Dalana Hawkins will answer questions.
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7.5. Consider and Take Action on the following Contracts/Agreements:
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7.5.A. Ratification of an Agreement with Aircraft Owners and Pilots Association (AOPA) Grant for Curriculum and Reimbursement of Materials for Aviation I and Aviation II Courses at the High School
Commentary:
This program will provide a stipend to schools teaching the AOPA curriculum during the 2024-25 school year. The District will receive an allocation of up to $12,000.00 from the State.
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7.5.B. Ratification of an Agreement with Cengage Learning for Student Books
Commentary:
This is a ratification of an agreement with Cengage Learning and includes 50 hard copies of the Pre-Algebra Oklahoma Editions student books along with 360 online licenses and 5 teacher resources packages for EMS. This is year three of a six-year agreement. The original agreement's cost was $29,089.50 and was paid in full Year One.
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7.5.C. Ratification of an Agreement with Hudl to Provide Video Review
Commentary:
This is a ratification of an agreement with Hudl. Hudl provides video review and performance analysis tools and live-streaming multiple events simultaneously for extracurricular programs for athletes at every level. This is year three of a three-year agreement. Payment is $20,000 annually and will be made with Athletics funds.
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7.6. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss the Possible Termination, Reassignment, Resignation, and Employment of Personnel on the Attached Detailed Personnel Report [Authority for Executive Session: 25 O.S. Section 307 (B) (1)]; to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307 (B) (2); to Discuss the Purchase or Appraisal of Real Property [25 O.S. Section 3207 (B) (3).
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7.7. Return to Open Session.
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7.8. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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7.9. Consider and Take Action on Recommendations for Termination, Reassignment, Resignation, and Employment of Personnel
Attachments:
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7.10. Consider and Take Action on a Memorandum of Understanding with the Association of Classroom Teachers
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8. NEW BUSINESS
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9. ADJOURNMENT (Motion required)
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