September 22, 2026 at 3:00 PM - Finance Meeting

Description:  Hearing of Visitors

Description: 

Through ongoing troubleshooting efforts and discussions with Technology, it has become clear that some of the District’s current technology equipment and infrastructure may no longer be sufficient to fully support the instructional and operational needs of the District.

Today’s presentation will outline the proposed solutions and associated costs to address these identified needs. The Technology Supervisor will review the available options, recommended solutions, and anticipated financial impact associated with each issue.

The presentation will also address the proposed implementation timeline, including the anticipated timing for equipment acquisition, installation, and deployment. The goal is to provide the Board with a clear understanding of the identified needs, available solutions, costs, and timeline for moving forward.

Description:  Guns:           $5,305.06
Holsters:      $1,320.00
Ammo:         $  855.00
Requalify:    $   480.00
Total:           $7,960.06

Less:
Gun Trade In: ($1,400.00)
Parking Fees: ($1,440.00)

Total Cost:     $5,120.06

Description:   KCSD currently has a Fund 35 Bank Account that currently has $74,767.59. Joni MacIntyre will provide high level information regarding the original purpose of the stadium account and its current balance. 

Description:  Description:  Building and department budgets are essential tools that allow our principals and department leaders to effectively manage the day-to-day operations of their schools while ensuring that students and staff have the resources necessary to be successful. These budgets are not simply spending plans—they are operational plans that align financial resources with educational priorities.
Each building and department budget provides funding for the necessities required to operate efficiently, including:

• School and Office Supplies - Everyday instructional and administrative materials needed to support classrooms, offices, and student services.
• Basic Curriculum Needs - Supplemental instructional materials, classroom resources, and other items that support the district’s curriculum and academic programs.
• Professional Memberships and Leadership Needs - Memberships in professional organizations, leadership development opportunities, and resources that keep administrators and staff informed of educational best practices, legal requirements, and emerging trends.
• Copier and Postage Costs - Essential communication expenses that support instructional materials, parent communications, student records, and district operations.
• Utilities - Costs associated with operating our facilities, including electricity, water, natural gas, sewer, and other building-related services necessary to provide safe and comfortable learning environments.

  Importance of Regular Budget Reviews

  Regular reviews of building and department budgets allow district administration and school leaders to:
• Monitor spending throughout the fiscal year and ensure expenditures remain within budget.
• Identify trends or unexpected costs early, allowing adjustments before issues become significant.
• Reallocate available funds to address changing instructional or operational priorities.
• Ensure purchasing decisions align with Board-approved goals and district strategic initiatives.
• Improve forecasting and planning for future budget cycles by identifying recurring needs and cost trends.
• Strengthen fiscal accountability and transparency through ongoing oversight.
• Reduce the likelihood of year-end budget shortfalls or unspent funds.
• Ensure public resources are being used efficiently and responsibly to maximize their impact on student learning.

• Conclusion

  Building and department budgets are foundational to the successful operation of our schools. They provide principals and department leaders with the resources necessary to meet daily operational needs while maintaining accountability for taxpayer dollars. Regular monitoring and review of these budgets ensure that district resources are used strategically, efficiently, and in a manner that best supports student achievement and the overall mission of the Keystone Central School District.

Description:  Per the Audit Planning Information that was presented at last month's Finance Meeting, we are still on schedule with the Audit timeline. 

September - October - Perform Audit procedures
1. Audit final fieldwork kickoff meeting
2. Field work: document and analyze any updated controls
3. Perform any required controls over compliance and compliance testing
4. Audit Close Meeting
5. All Management Letter comments discussed