August 10, 2026 at 6:00 PM - Regular Board Meeting
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1. Convene
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1.1 Call to Order
Description:
Type: Procedural
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1.2 Pledge of Allegiance
Description:
Type: Procedural
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1.3 Roll Call
Description:
Type: Procedural
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2. Preliminary Items
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2.1 Approval of Agenda
Description:
Type: Action, Discussion
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2.2 Approval of Minutes - Combined Public Hearing and Regular Board Meeting July 13, 2026
Description:
Type: Action, Discussion, Minutes
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3. Reports and Presentations
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3.1 Superintendent's Report
Presenter(s):
Dr. Bebee
Description:
Type: Discussion, Information, Reports
Background: Dr. Bebee will share district wide highlights. |
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3.2 BUHSD NEXT Marketing Campaign
Presenter(s):
Mr. Lancelott Page
Description:
Type: Information, Reports
Background: The presentation provides an overview of the framework and how BUHSD NEXT will help guide our district-wide marketing and communications efforts as we continue highlighting how we prepare students for what comes next.
Attachments:
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4. Public Comment
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4.1 Call to the Public - (3 minutes maximum per individual) (30 minutes maximum time allotted)
Description:
Type: Procedural
Background: This is the time for the public to comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date. Each individual speaker will be limited to three minutes maximum and this agenda item will be limited to thirty minutes total. All members of the public wishing to address the Board are required to attend in person, to complete a Public Participation Form, and to give the completed form to the Board Secretary prior to the meeting. |
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5. Consent Agenda
Description:
Our adopted rules of Parliamentary Procedure provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. |
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5.1 Overnight and/or Out-of-State Travel
Description:
Type: Action (Consent), Discussion
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5.2 Payroll Vouchers
Description:
Type: Action (Consent), Discussion
Background: Payroll vouchers for July 2026 are attached for review and ratification.
Attachments:
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5.3 Accounts Payable Vouchers
Description:
Type: Action (Consent), Discussion
Background: Payroll vouchers for July 2026 are attached for review and ratification.
Attachments:
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5.4 Personnel Actions
Description:
Type: Action (Consent), Discussion
Background: Per A.R.S. 38-431.03(A)(1) the Governing Board may go into Executive Session for the purpose of discussing personnel matters. |
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6. Matters Reserved for Board Action
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6.1 Discussion, Consideration and Approval of Trust Model Policy Changes, Chapter 1 District Governance, Chapter 2 Administration, Chapter 3 Fiscal Management, Chapter 4 Human Resources, and Chapter 5 Students (First & Second Read)
Presenter(s):
Dr. Bebee
Description:
Type: Action, Discussion
Background: District administration has reviewed the proposed revisions to the Trust Policy. Procedure 5-216.B Promotion and Retention of Students; Passing Grades—Advanced Math is not applicable to Buckeye Union High School District.
The revisions are presented as a First and Second Read for the Board's consideration and approval.
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6.2 Discussion and Consideration for Approval of Certified Performance Evaluation System for the 2026-2027 School Year
Presenter(s):
Dr. Leslie Standerfer
Description:
Type: Action, Discussion
Background: Senate Bill 1040 was passed and signed into law by Governor Brewer in May 2010 requiring school districts to adopt and maintain a teacher evaluation system that met specific requirements put forth in that law. On September 12, 2011, the BUHSD Governing Board approved a teacher evaluation system that met the requirements of the law, incorporated the research of Dr. James Stronge, and broadly reflected BUHSD staff input. On September 8, 2014, the BUHSD Governing Board approved evaluation systems for Principals and Counselors that were similar to the system used for teachers. On September 12, 2022, the BUHSD Governing Board approved evaluation systems for all of those certified groups that maintained the same process and domains as the previously approved evaluation instruments, but modified the scoring to a 100 point scale that seemed more logical to the teachers and administrators in the district. At this time, no changes are recommended, but it is required that the Governing Board give approval each year to the certified evaluation systems. Key for Files: TPES = Teacher Performance Evaluation System
PPES = Principal/Administrator Performance Evaluation System CPES = Counselor Performance Evaluation System |
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6.3 Discussion and Consideration for Approval of Intergovernmental Agreement between BUHSD & Tolleson Elementary School District for Services at the Learning Center for the 2026-2027 School Year
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: The district continues to partner with a number of surrounding districts to provide services at the Buckeye Learning Center. Attached is a list of IGAs between BUHSD and participating districts that may continue to send students to the Buckeye Learning Center for school year 2026-27.
Attachments:
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6.4 Discussion and Consideration for Approval of Transportation Agreement between BUHSD and West-MEC for the 2026-2027 School Year
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: BUHSD and West-MEC desire to enter into an agreement to share the costs of transportation to shuttle students between the District’s comprehensive high school and the Southwest campus of West-MEC located at 500 N Verrado Way, Buckeye, AZ 85326. The agreement will allow a savings of fuel, time, and personnel with respect to the cost.
Attachments:
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6.5 Discussion and Consideration for Approval of Authorized Signers for Bank Accounts
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: Trust Policy 3-102 states that authorized signers for bank accounts shall be approved by the Board. Two signatures are required on all district checks per policy and statute. Administration would like to update the authorized signers for our local bank accounts (National Bank of Arizona). The following employee is recommended to be an authorized signer:
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6.6 Discussion and Consideration for Approval of Sole Source Vendor Upstage Consulting Group LLC
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: In accordance with Arizona Administrative Code R7-2-1053, a contract may be awarded for a material, service, or construction item without competition if the Governing Board determines in writing that there is only one source for the required material, service, or construction item. The school district may require the submission of cost or pricing data in connection with an award under this section. Sole source procurement shall be avoided, except when no reasonable alternative source exists. A copy of the written evidence and determination of the basis for the sole source procurement shall be retained in the procurement file by the school district. We have used Upstage Consulting Group LLC for Audio Visual production for graduation at Goodyear Ballpark. The district has records of going out for written quotes multiple times with Upstage being the only vendor to ever respond with the ability to perform the services requested. Attached is the Sole Source Justification and Approval Form.
Attachments:
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6.7 Request to Approve State Procurement Office Cooperative Contract CTR053708 for Awarded Vendor Wex Bank (Circle K Fuel Cards) Extending Beyond 5-year Contract
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: The state procurement office has released a 4th amendment to cooperative contract CTR053708 for Fleet Card Services that extends the contract to December 31, 2027. The district uses Wex for Circle K Fuel Cards which services our fuel needs for transportation. Changing service providers would cause a delay in fuel needs and may hinder operations throughout the district. |
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6.8 Request to Approve State Procurement Office Cooperative Contract CTR052806 for Awarded Vendor Verizon Wireless Extending Beyond the 5-year Contract
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: The state procurement office has released a 6th amendment to cooperative contract CTR052806 for Wireless Voice, Data & Accessories that extends the contract to August 11, 2029, to align with the NASPO ValuePoint Master Agreement expiration date. Verizon is the provider of our wireless voice and data cell phone service for district employees. Changing service providers would cause a hefty toll on the district due to cost of changing providers and the time it would take to swap phones to a new service. This extension creates a situation where the contract will extend past the original end date of August 11, 2026. This was approved by the State Procurement Office in accordance with Section 3, Contract Administration and Operation, 3.2 Contract Extensions. Administration is asking the Governing Board for approval to continue use of the contract. |
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6.9 Approval to Utilize Cooperative Purchasing Memberships for the Procurement of Goods and Services for FY 27
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: A.R.S. 11-952 and A.A.C. R7-2-1191 through R7-2-1196 authorizes and governs intergovernmental procurements. A school district may participate in, sponsor, conduct or administer a cooperative purchasing agreement for the procurement of any materials, services or construction with one or more public procurement units in accordance with an agreement entered into between the participants. By participating in a cooperative purchase, public entities that bid common items/services can obtain economy of scale pricing and best value and reduce administrative duplication of cost and effort for all participation public entities. Many times, purchasing through cooperatives provides the availability of timely and/or less costly purchases, which are not always available by issuing an Invitation for Bid (IFB) or Request for Proposal (RFP). The required procurement regulations have been satisfied by the entity issuing the IFB or RFP and resultant contracts with vendors. All proposed contracts will be thoroughly reviewed and documented for compliance to applicable laws, rules and regulations. Copies of the agreements are available for review in the Purchasing Department. Attached is a list of Intergovernmental Cooperative Purchase Agreements related to purchasing.
Attachments:
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6.10 Request to Approve the Student Fundraisers for FY 27
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: The high schools offer students the opportunity to sponsor fundraising activities. Trust Policy 3-102.E states that fundraising activities are approved by the Governing Board. The aim of the fundraising activity shall benefit youth in educational, civic, social, and ethical development and shall not be detrimental to the regularly planned instruction. A list of possible fundraisers is attached. If a fundraiser significantly deviates from the attached list, the fundraising activity will be brought back to the Governing Board for approval.
Attachments:
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6.11 Authorization to Exceed M&O Budgeted Subsections for FY 27
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: Certain expenditures can create a situation in which a subsection of the Maintenance and Operation budget is exceeded. State law allows districts to exceed a subsection of the budget as long as the total M & O budget is not exceeded. Authorization to allow this flexibility must be granted by the Governing Board annually. Our auditors recommend that school districts obtain authority to exceed budget subsections without exceeding the overall budget limit from the Governing Board to ensure USFR compliance. Trust Policy 3-101 Fiscal Management - Budget Adoption provides for this flexibility with Governing Board approval. |
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6.12 Designation of Administrators to Authorize Emergency Procurement for FY 27
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: Emergency repairs are sometimes needed and occasionally exceed thresholds for procurement. In order to prevent violation of procurement regulations and cause an after-the-fact purchase order violation, districts are instructed to designate individuals authorized to make emergency procurements (see attachment). The district would like to designate Dr. Steven Bebee as an individual who is authorized to make emergency procurements on behalf of the district.
Attachments:
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6.13 Discussion and Consideration for Approval of Intergovernmental Agreement(s) between BUHSD & Liberty Elementary School District for CTE Curriculum Software FY 27
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: The district continues to partner with a number of surrounding districts. Attached is the IGA between BUHSD and Liberty Elementary School District to share CTE curriculum resources for the school year 2026-27. All 7th and 8th graders will be introduced to Coding (Python) with the TechSmart Curriculum at the stated elementary schools. Semi-annual data usage will be given to Buckeye Union HS District CTE Department. All 8th graders in the district will take the YouScience assessment and be introduced to their top three Career Clusters through the YouScience career guidance system. All data results from the assessment will be given to Buckeye Union HS District CTE Department. |
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6.14 Request for Approval of a Change to the November 9, 2026 Governing Board Meeting Date to November 16, 2026
Presenter(s):
Dr. Bebee
Description:
Type: Action, Discussion
Background: Due to scheduling conflicts, Administration requests to reschedule the Governing Board meeting originally scheduled for November 9, 2026, to November 16, 2026. |
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6.15 Gift & Donations
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Action, Discussion
Background: There was one donation received by the Business Office since the July Board Meeting.
Attachments:
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7. Information / Discussion Items
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7.1 Monthly Financial Reports
Description:
Type: Discussion, Information
Background: Revenue and Expense reports for July 2026 are attached. Many of the accounts will be in the negative, because the cash balances will not be rolled over from FY 26 by the Maricopa County Education Service Agency until the Annual Financial Report is completed in October.
Attachments:
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7.2 Auxiliary, Tax Credit & Student Funds Report
Description:
Type: Discussion, Information
Background: Attached are the Auxiliary, Tax Credit & Student Funds Reports with revenues and expenses through July 2026 are attached. |
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7.3 Purchases over $100,000
Presenter(s):
Dr. Ryan Pletnick
Description:
Type: Discussion, Information
Background: Attached are purchases over $100,000 for the month of July 2026.
Attachments:
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8. Announcements and Date of Next Meeting
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8.1 Next Regular Board Meeting — September 14, 2026, 6:00 p.m.
Description:
Type: Information
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9. Adjournment
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9.1 Adjournment
Description:
Type: Action, Procedural
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