May 5, 2025 at 6:00 PM - Regular Session
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A. Call to Order
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A.1. Roll Call
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A.2. Minute of Silence and Invocation led by Shawnee Early Childhood Center.
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A.3. Flag Salute led by Shawnee Early Childhood Center.
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B. Recognition of Shawnee Early Childhood Center.
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C. Opportunity for Public Comment
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D. Central Office Reports
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D.1. Regular Report of the Superintendent
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E. Board Reports and Communications
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F. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Possible action by the Board of Education to approve:
Action(s):
No Action(s) have been added to this Agenda Item.
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F.1. Minutes of the April 7, 2025 Regular Board Meeting, April 8, 2025
Special Board Meeting, April 12, 2025 Special Board Meeting, April 22, 2025 Special Board Meeting, and April 24, 2025 Special Board Meeting |
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F.2. Treasurer's Report
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F.3. Encumbrance Registers for 2024-2025 FY:
GENERAL FUND 11 ENCUMBRANCES 1471-1516 BUILDING FUND 21 ENCUMBRANCES 228-234 BUILDING BOND FUND 34 ENCUMBRANCES 31 SINKING FUND 41 ENCUMBRANCES 1-3 GIFT FUND 81 ENCUMBRANCES 58 INSURANCE RECOVERY 86 ENCUMBRANCES 73 |
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F.4. School Activity Fund Transfers for the 2024-2025 FY
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F.5. Public Gifts to Shawnee Public School (Policy BB)
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F.6. Disposal of Surplus School Property
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F.7. In State, Out of State, and Overnight Trip requests:
a) Julia Holland to K-12 Athletic facililties Summit Where Innovation Meets, 6/22/25 to 6/23/25 in Austin, TX. b) High School Cheer Squad to NCA Summer Camp, 5/27/25 to 5/30/25, in Norman OK. c) Varsity Pom to National Dance Alliance (NDA) Camp, 5/27/25 to 5/30/25, in Norman OK. d) Shawnee Volleyball Team to OBU Volleyball Camp, 7/11/25 to 7/13/25, in Shawnee OK. e) Boys Golf Team to 5A Boys Regionals, 5/1/25 to 5/2/25, in Enid, OK. f) Girls Golf Team to State Tournament, 5/4/25 to 5/6//25, in Oklahoma City, OK. g) Boys Golf Team to 5A Boys State Tournament, 5/11/25 to 5/13/25, in Muskogee, OK. h) High School Baseball Team to 5A Boys Regional Tournament, 5/7/25 to 5/8/25, in Collinsville, OK. |
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F.8. Agreements
a) Tiffany Amsler, M.S. CCC-SLP (Speech) b) Jennifer R. Gates, M.S, CCC-SLP (Speech) c) City of Shawnee - Student Resource Officers d) Lobdock Impairment Detection - Contract for Drug Testing for DOT drivers e) American Red Cross - Licensed Training Provider Agreement f) Crossroads Youth & Family Services, Inc. Head Start/Early Head Start (Head Start) g) Head Start/Early Head Start Lease Agreement h) SylogistEd Software Serivce Order Agreement i) True Solutions Contract (Summer Services) j) 2025-2026 True Solutions Environmental Services Contract k) Central Oklahoma School Pictures - Elementary |
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G. Business Requiring Board Action:
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G.1. Discussion and possible board action to utilize Pottawatomie County Sales Tax (PCST) Funds for payment of the lease agreement for "Stucker and paving at Will Rogers and Jefferson" lease payment with UMB.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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G.2. Discussion and possible action regarding the renewal of listed lease agreements for payment in FY26.
a) Jim Thorpe Lease payment to First United Bank b) Baseball Turf Lease payment to Arvest Bank c) LED Conversion Lease payment to Vision Bank d) SMS/SECC Roofs Lease payment to Vision Bank e) Roof Replacement Lease payment to Government Capital f) Copy Machines Lease payment to Arvest Bank g) Copy Machines Lease payment to Arvest Bank h)Turf Lease payment to First United Bank i) CO Windows Lease payment to Sovereign Bank j) Ideal Impact Controls Lease payment to Sovereign Bank k) Copy Machines Lease payment to Sovereign Bank l) Stucker Lease payment to First Security State Bank m) LRB to RCB Bank
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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G.3. Discussion and possible board action to allow senior students from Shawnee High School with extenuating circumstances to graduate with the state minimum graduation credit requirements (46 credits instead of the required SPS 50 credit requirement).
Action(s):
No Action(s) have been added to this Agenda Item.
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G.4. Discussion and possible board action regarding the Resolution for Schools and Libraries Universal Services (E-RATE) for 2025-26. This resolution authorizes filing of the Form 471 application(s) for funding year 2025-26 and the payment of the applicant's share upon approval of funding and receipt of services.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.5. Discussion and possible board action to approve or not approve the addition of the five elective courses at Jim Thorpe Academy including Family Sciences II, Family Sciences III, Family Sciences IV, Outdoor Education III, and Outdoor Education IV.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.6. Discussion and possible board action regarding an agreement with A&S Roofing and Construction to purchase HVAC Equipment.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.7. Discussion and possible board action regarding the approval of Temporary Appropriations for the 2025-2026 Fiscal Year.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.8. Discussion and possible board action to approve revisions to SPS Board Policy BC regarding the reporting of child abuse.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.9. Discussion and possible board action regarding the Fiscal Year 2026 Child Nutrition Procurement Plan.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.10. Discussion and possible board action to accept the lowest possible bids for SECC Bid Package #002 - Covered Walkway.
Action(s):
No Action(s) have been added to this Agenda Item.
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H. Proposed executive session to discuss:
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H.1. Proposed executive session to discuss:
The employment of the Certified Personnel, Support Personnel, Athletic Personnel, Adjunct Personnel, Oklahoma Statutes, Title 25 § 307 (B)(1) as listed: a) Retirements, Resignations, and Transfers as presented in Addendum A b) Employment of Certified Personnel as presented in Addendum B c) Employment of Support Personnel as presented in Addendum C d) Employment of Support Personnel as presented in Addendum D e) Employment of Athletic Personnel as presented in Addendum E f) Employment of Adjunct Personnel as presented in Addendum F g) Employment of Support Non-Teacher Personnel as presented in Addendum G |
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H.2. Vote to convene or not to convene into Executive Session
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I. Acknowledge to return to Open Session
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J. Board President's Statement of Executive Session Minutes
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K. Discussion and possible action regarding Retirements, Resignations, and Transfers in addendum A for the 24-25 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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L. Discussion and possible action regarding employment of Certified Personnel in Addendum B for the 25-26 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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M. Discussion and possible action regarding employment of Support Personnel in Addendum C for the 24-25 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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N. Discussion and possible action regarding employment of Support Personnel in Addendum D for the 25-26 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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O. Discussion and possible action regarding employment of Athletic Personnel in Addendum E for the 24-25 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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P. Discussion and possible action regarding employment of Adjunct Personnel in Addendum F for the 25-26 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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Q. Discussion and possible action regarding employment of Support Non-Teacher Personnel in Addendum G for the 25-26 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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R. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 O.S. § 311.
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S. Adjournment
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