November 6, 2023 at 6:00 PM - Regular Session
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A. Call to Order
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A.1. Roll Call
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A.2. Moment of Silence and Invocation led by Jefferson students.
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A.3. Flag Salute led by Jefferson students.
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B. Recognition of Jefferson Elementary School
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C. Opportunity for Public Comment
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D. Central Office Reports
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D.1. Regular Report of the Superintendent
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E. Board Reports and Communications
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F. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Discussion and possible action by Board of Education to approve:
Action(s):
No Action(s) have been added to this Agenda Item.
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F.1. Retirements, Resignations and Transfers
Attachments:
()
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F.2. Minutes of the October 2, 2023 Board Meeting
Attachments:
()
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F.3. Treasurer's Report
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F.4. Encumbrance Registers for 23-24 FY
GENERAL FUND 11 ENCUMBRANCES 1006-1041, 1073-1162 BUILDING FUND 21 ENCUMBRANCES 138-145 GIFT FUND 81 ENCUMBRANCES 11-13 INSURANCE RECOVERY FUND 86 ENCUMBRANCES 73-95 |
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F.5. Public Gifts to Shawnee Public School (Policy BB)
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F.6. Disposal of Surplus School Property
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F.7. In State and Out of State Trip requests:
a) Lydia Johnson and SHS Pom Squad to the Oklahoma State Dance Team Directors Association for Pom State in Tulsa OK. from 12/8/23 to 12/10/23. b) Cindy Bartley, Kayla Wilbourn, Candi Hurley, Michelle Wallace and Michelle Whitlock to the Advancing School Mental Health Conference in New Orleans, LA from 12/4/23 to 12/7/23. c) Michelle Wallace, Amanda Chandler, Angela Lindsay, Marcy Reeves, Courtney Lewellen and Beth Mills to the National School Counselor Leadership Conference in San Diego, CA. from February 20, 2024 to February 24, 2024. d) Katherine Logan, McKenzie Graves and students, Ethan Anderson, Riley Chamblin, Grace Clemmons, Cooper Dunn, Ferris Foresee & Sonja Price to the OKCDA All State Festival at the Oklahoma City Convention Center in Oklahoma City, OK. from 1/11/2024 to 1/13/2024. |
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F.8. Update 2023-2024 GT Committee
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F.9. Approve the following Agreements:
a) Participation Agreement among Oklahoma State Department of Education (OSDE), Public Consulting Group LLC (PCG), subsidiary of Public Counsulting Group Holdings, Inc. and Shawnee Public Schools. b) Memorandum of Understanding Between Shawnee Public Schools - (SPS) and Office of Juvenile Affairs (OJA) c) Addition to Apptegy contract for newsletter services. d) Memo of Understanding with The University of Oklahoma's K20 Center to provide longitudinal data for the GEAR Up Grant. e) Cooperative Agreement with Pleasant Grove School to allow student(s) to participate in Shawnee Middle School Wrestling and student(s) to participate in Shawnee Middle School Baseball. |
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G. Business requiring board action:
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G.1. Discussion and possible board action regarding the request for supplemental appropriations to the General Fund.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.2. Discussion and possible board action regarding Public Gifts to Shawnee Public Schools from the following:
a) Dick's Sporting Goods b) A & S Roofing and Contracting c) Avedis Foundation d) Citizen Potawatomi Nation e) Coryell Roofing f) Shawnee Banking Partners Shawnee Banking Partners consists of the following banks:
Action(s):
No Action(s) have been added to this Agenda Item.
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G.3. Discussion and possible board action to enter into a Lease Purchase Agreement led by First United Bank of Shawnee and participated with Arvest Bank, BancFirst Bank, Sovereign Bank and Vision Bank for the installation of multi-purpose turf at Jim Thorpe Stadium subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.4. Discussion and possible board action to contract with GeoSurfaces to provide all materials, labor, and equipment for multi-purpose turf at Jim Thorpe Stadium subject to approval by District’s legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.5. Discussion and possible board action regarding a contract with GeoSport Lighting Systems, LLC (GeoSport) to provide all materials, labor, and equipment for lighting at the Shawnee High School baseball field subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.6. Discussion and possible board action regarding the Lease Purchase Agreement with Sovereign Bank of Shawnee for Shawnee Education Building window replacement project subject to approval by District’s legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.7. Discussion and possible board action regarding the Performance Contract Agreement with Entegrity Energy Partners, LLC to provide all materials, labor and equipment for Shawnee Board of Education Building window replacement project subject to approval by District’s legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.8. Discussion and possible board action to enter into a Lease Purchase Agreement with Ideal Impact Services for the purpose of financing a districtwide energy management project subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.9. Discussion and possible board action regarding a Service Agreement with Ideal Impact Services to provide all materials, labor, and equipment for a districtwide energy management project subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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G.10. Discussion and possible board action regarding Board Policy Revisions: BM Record Retention and Archival of Electronic Mail Transmissions
Action(s):
No Action(s) have been added to this Agenda Item.
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G.11. Discussion and possible board action regarding the addition of a Forensic Science class at Jim Thorpe Academy
Action(s):
No Action(s) have been added to this Agenda Item.
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G.12. Discussion and possible board action regarding Letter of Intent to apply for Opioid Abatement Grant award application
Action(s):
No Action(s) have been added to this Agenda Item.
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H. Proposed Executive Session to Discuss:
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H.1. The employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed:
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H.2. Employment of Certified Personnel as presented in Addendum A
Attachments:
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H.3. Employment of Support Personnel as presented in Addendum B
Attachments:
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H.4. Employment of Athletic Personnel as presented in Addendum C
Attachments:
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H.5. Employment of Adjunct Personnel as presented in Addendum D
Attachments:
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H.6. Vote to convene or not convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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I. Acknowledge to return to Open Session
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J. Board President's Statement of Executive Session Minutes.
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K. Discussion and possible action regarding the Certified in Personnel Addendum A for the 23-24 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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L. Discussion and possible action regarding the Support Personnel in Addendum B for the 23-24 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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M. Discussion and possible action regarding the Athletic Personnel in Addendum C for the 23-24 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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N. Discussion and possible action regarding Adjunct Personnel in Addendum D for the 23-24 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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O. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).
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P. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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