May 12, 2026 Study Session - PCSD Study Session, Business Meeting and Closed Executive Session

Description:  The public is welcome to attend our open meetings at the district office.

In the event that a board member or district staff member needs to attend remotely, a Zoom link will be provided to the entire board for that purpose.

The following YouTube links are available to watch the meetings live or at the viewer's convenience:
PCSD Live YouTube Channel: youtube.com/channel/UCFmB8Jxqa9-RMOSvfwbylUQ
4:00 p.m Study Session: https://youtube.com/live/k4DqV0f-wdg?feature=share
7:00 p.m. Business Meeting: https://youtube.com/live/pgvCbOF3hMs?feature=share
 

Description:  Most meetings will include a training presented by rotating board members on the Board Handbook, USBE Guide, or Policies.  Board Member Melanie Hall will present on Legal Status, Responsibilities and Norms of the board.

Description:  Large Purchase Requests:
Lakeview playground - $400,000
Asphalt projects - $394,072.71
Independence HVAC Units - $197,223.51
District Office HVAC units - $205,319.90

Description:  Large Purchase Requests:
Lakeview playground - $400,000
Asphalt projects - $394,072.71
Independence HVAC Units - $197,223.51
District Office HVAC units - $205,319.90

Description: 

Policy Review, 1st Readings
Wendy Dau, Superintendent

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the policies come before the board in multiple readings, are posted on the district website for public review and finally are voted on by the board.

Background
The following policies will be discussed by the board tonight as 1st readings before being posted on the district website for public comment.

1. Policy ####, Title
2. Policy ####, Title

 

Description: 

Policy Review, Second Readings
Superintendent Wendy Dau

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the board reviews the policies in multiple readings and posts on the district website for public comment before approving the policies.

Background
The following policies will be reviewed as second readings and possibly brought to the board for a vote tonight.

1. Policy 5080 Contracts: Education Support Professionals
2. Policy 5096 Reporting Student Misconduct
3. Policy 3220 Student Uniforms
4. Policy 3006 Special Programs: Higher Education Savings Options
5. Policy 3510 Student Activities
   1. 3510 P1 Eligibility for Student Activities
   2. 3510 P2 Student Conduct
6. Policy 4178 Driver Education
7. Policy 3020 Non-Discrimination and Harassment
   1. 3020 P1 Grievance Procedure
8. Policy 3025 (replaces 3320) Prohibition of Bullying, Hazing and Retaliation
9. Policy 4050 Online Learning
   1. 4050 Procedure 1

 

Recommendation
District administration recommends approval of the policies. The motions to approve may also include language that specifies changes/edits occurring during the study session discussions. The following possible motion language is provided for the board.

Motion Language:

1. I move that we approve (new/updated) policy Policy name and number  [with any edits agreed to in open meetings tonight].

Description: 

Consent Calendar Review and Questions
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

At times, Board members have questions related to the consent calendar.  We encourage Board members to contact staff directly prior to the meeting to explore your questions.  However, to facilitate the efficiency of the regular Board meeting, staff desires to provide time for consent agenda questions (if any) during the study session.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval; however, no Board action is permitted in the Board study session.

Description: 

Upcoming Google Calendar Items
President Jennifer Partridge

Adult Education Graduation
Wednesday, May 13, 2026
Independence High School, 7:00 p.m.
Vice President Gina Hales, Speaker

Amelia Earhart Community Meeting
Thursday, May 14, 2026
Amelia Earhart Elementary, 6:00 p.m.

Timpview High School Graduation
Monday, May 18, 2026
UVU, 4:00 p.m.
Member Melanie Hall, Speaker

Provo High School Graduation
Wednesday, May 20, 2026
UVU, 6:00 p.m.
Member Teri McCabe, Speaker

Independence High School Graduation
Thursday, May 21, 2026
IHS, 7:00 p.m.
President Jennifer Partridge, Speaker

East Bay Post High Graduation
Friday, May 22, 2026
East Bay Post High, 9:00 a.m.
Member Emily Harrison, Speaker

Study Session and Business Meeting
Tuesday, May 26, 2026
District Offices

Pre-Delegate and Delegate Assembly
Friday - Saturday, June 5-6, 2026
SLC

Study Session and Board Meeting
Tuesday, June 9, 2026
District Offices

Legislator Lunch
Monday, June 22, 2026
Noon

Study Session and Board Meeting
Tuesday, June 23, 2026
District Offices
 

Description:  Meeting called to order at 

Description:  Procedural

Description:  Provo Way Award Winners

Marsa Robinson, Spring Creek Elementary, ESP

Tommy Hirshi, Shoreline Middle, Principal

Jan Jardine, District Office, Provo CAPS Director and Work-based Learning Coordinator

Jennifer Hatfield, Wasatch Elementary, Orchestra Teacher

Sara Thompson, Edgemont Elementary, Social Worker

Alison Van Orden, Timpview High, Teacher

Eliza Dayamari Villarreal Nieves, Provost Elementary, Student

Description: 

Consent Calendar
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval.