January 16, 2020 at 5:00 PM - Lawton Public Schools Board of Education Regular Meeting

1. Call to Order

2. Pledge of Allegiance - Dr. Tom Thomas

3. Roll Call to Establish Quorum

4. Special Guests/Special Recognition - Dr. Tom Thomas and Carla Clodfelter

4.a. LEED Silver  Certification for Freedom Elementary -- Boynton Williams & Associates

4.b. School Board Recognition Month - Thank you to our LPS School Board Members 

5. Architect and Construction Manager at Risk Update

6. Departmental Reports

6.a. Information Item: Update - Business Operations and Educational Services Reports 

6.b. Information Item:  Oklahoma Works for ALL pilot project  - Chris Sharkey and Claudia Beckner

6.c. Action Item:  Proposed pay increase of $1220.00 to the extra duty line for JROTC instructors (retroactive to July 1, 2019).  - Lance Gibbs

6.d. Action Item:  Approval of the FY20 District Budget and Fiscal Information - Lance Gibbs (Under Separate Cover)

6.e. Action Item:  Proposed revisions to the following policies - Jean Hastings

• Policy CHC - Bids and Quotations
• Policy CHC-R - Bids and Quotations (Regulations)
• Policy CHCA - Competitive Bidding for Non-Regulated Purchases
• Policy FMFD - Interscholastic Athletics

7. Report of the Superintendent

7.a. Consider and take action with respect to approving a professional service agreement with BOK Financial Securities, Inc., as financial advisor relative to the sale of the district's 2020A General Obligation Bonds.  

7.b. Consider and take action with respect to a resolution fixing the amount of combined purpose general obligation bonds, series 2020A (the "bonds") to mature each year; fixing the time and place the bonds are to be sold; designating a registrar/paying agent for the bonds; approving the preliminary official statement and distribution thereof; authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of said bonds.
 

7.c. Consideration and action to approve newly elected Board Member of Area 5, Zeldon Rice, to attend the National School Boards Association Annual Conference & Exposition, April 4-6, 2020 in Chicago, IL prior to being sworn in.  

7.d. Superintendent's Announcement(s)

8. Consent Agenda
(The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members.  However, upon request of any Board member, any one or more matters will be removed from the consent agenda and acted upon separately.  Contracts are approved subject to review by the District’s legal counsel. Any or all of the public record items included within the consent agenda, i.e. minutes to be submitted for approval; purchase orders to be submitted for acceptance; financial report; proposed transfer of funds between activity accounts; and fund-raising event listings, may be examined at the Office of the Clerk of the Board of Education at the Shoemaker Center, 753 Fort Sill Blvd., Lawton, OK. An appointment to review records is requested.)

8.a. Item(s) Removed from the Consent Agenda for Separate Action

8.b. Approval of the Balance of the Consent Agenda

8.c. Approval of the Minutes of the following board meetings:
November 21, 2019
December 5, 2019 (Special)
December 9, 2019 

8.d. Report of the Purchasing Agent/Encumbrance Clerk - Sheila Relf

8.d.1. Increase, Decrease and Issue Purchase Orders

8.d.2. Gasoline Tabulation

8.d.3. Encumbrances/Partial Payments

8.e. Report of the Interim Comptroller - Lance Gibbs

8.e.1. Treasurer's Report for the Months of July - November 2019

8.e.2. Monthly Authorization to Invest

8.f. Report of the Activity Fund Custodian - Nancy McQuaide

8.f.1. Activity Fund Transfers, Expenditures, Establishments and Amendments

8.f.2. Out of State Travel

8.f.2.A. MacArthur High School Vocal Music to New York City, (previously board approved September 19, 2019), requesting a date change from March 21-25 to March 23-27, 2020.  

8.f.3. Activity Fund Summary of Accounts

8.g. Report of the Clerk - Kathy Bentley

8.g.1. Applications for Sanctioning of Parent Organizations and Booster Clubs

8.g.2. Construction Related Contracts/Agreements

8.g.2.A. Certificate of Substantial Completion - Whittier Elementary Safe Room

8.g.2.B. Architects in Partnership LLC, Multiple Reroofs:

• MHS Gym Foyer and Locker Rooms
• Pat Henry Elementary
• Woodland Hills Elementary 2005 Addition
• Food Service Warehouse

8.g.2.C. Architects in Partnership - Ron Stephens Stadium Wall Repair

8.g.2.D. Burgess Engineering and Testing - Ron Stephens Stadium Wall Repair

8.g.2.E. Landmark Engineering - Ron Stephens Stadium Wall Repair (Topographic and Boundary Survey)

8.g.2.F. Architects in Partnership - TMS Gym HVAC Renovation

8.g.2.G. Architects in Partnership - LHS Gym and Auditorium HVAC Renovation

8.g.2.H. Architects in Partnership - LHS Vestibule Design

8.g.2.I. Crossland Construction Company, EMS project, Change Order #8

8.g.2.J. RCJ Construction, Inc, MHS Auditorium and Admin HVAC Renovation, Change Order #2

8.g.3. Contracts / Agreements

8.g.3.A. MAX Teaching consultant services, MHS, April 24 and May 8, 2020

8.g.3.B. Oklahoma Works for All, Commitment Letter, pilot initiative for Special Services Department

8.g.3.C. Oklahoma State School Boards Association, review of current LPS policy manual

8.g.3.D. Renaissance Learning, Inc., Renaissance Star 360 for LHS, January-June 2020

8.g.3.E. State of Oklahoma Federal Surplus Property Program, eligibility of acquire surplus equipment

8.g.3.F. Social and Emotional Learning (SEL) Launchpad, training for LHS staff, students, parents

8.g.3.G. Unite Private Networks, LLC:
Brockland Elementary - reconnect internet wiring
EMS - disconnect internet wiring from old school and connect new school

9. Proposed Executive Session to Discuss [Authorized by 25 OKLA.STAT. Section 307 (B)(1) and (7) of the Oklahoma Open Meeting Act]:

9.a. The employing, promoting, or receiving resignation(s) of individual certified and support salaried personnel as listed on the Certified and Support Personnel Reports (posted with the Agenda).  

9.b. Discussion of the employment of Trae Koch and possible resignation agreement.  

10. Vote to Convene in Executive Session

11. Vote to Acknowledge Return to Open Session

12. Statement of Executive Session Minutes

13. Superintendent's Personnel Report / Items Discussed in Executive Session

13.a. Approval of Certified and Support Personnel Reports

13.b. Approval of a resignation agreement with Trae Koch.  

14. New Business - This refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25 Sec. 311(A)(9)

15. The next regular board meeting date is Monday, February 3, 2020, at 5:00 p.m., in the Shoemaker Center Auditorium.

16. Setting New Board Meeting Dates

17. Board Announcements

18. Adjournment