August 25, 2025 at 7:00 PM - Regular Board of Education Meeting
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1. Call to Order / Pledge of Allegiance / Roll Call
Speaker(s):
Board President
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2. Review Agenda
Speaker(s):
Board President
Description:
The Board President or designee will review the agenda. |
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3. Communication
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3.A. Invitation for Public Comment (3-minute time limit)
Description:
The Board will accept public comment related to current agenda topics or other items limited to three minutes (time may not be ceded to another). Anyone wishing to speak is asked to complete the sign-up sheet provided at the meeting. The Board, typically, will listen, but not respond. When called upon, citizens are asked to come forward to the podium to provide their comments. Visit this link for complete guidelines for public participation.
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3.B. Educational Support Professionals Union Report
Description:
Educational Support Professionals (ESP) Union President or designee will share a report. |
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3.C. Student School Board Representative Oath of Office
Speaker(s):
Board President
Description:
President Batson will administer the oath of office for the 2025-2026 Student School Board Representatives.
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3.D. Student School Board Representative Reports
Description:
Student School Board Representatives will report on the opening of school activities in their buildings. |
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3.E. FOIA Requests
Description:
FOIA requests received since last month's report: 8
Attachments:
()
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3.F. Superintendent's Report
Description:
The Superintendent will acknowledge awards, honors and recognition earned by students and staff and other items of interest or necessity. |
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4. Consent Vote Agenda
Description:
The consent agenda includes items that are routinely approved by the Board with a single motion - minutes, destruction of closed session recordings, educational tour requests, employment matters, disposal of obsolete capital equipment, bills payable, and financial reports. These items have gone through Board committee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any Board member.
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4.A. P&P Meeting Minutes - July 28, 2025
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4.B. F&F Meeting Minutes - July 28, 2025
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4.C. Regular Board Meeting Minutes - July 28, 2025
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4.D. Special Board Meeting - Board Retreat Minutes - July 30, 2025
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4.E. P&P Committee Meeting Minutes - August 11, 2025
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4.F. F&F Committee Meeting Minutes - August 11, 2025
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4.G. Destruction of Closed Session Audio Recordings
Description:
Destruction of closed session audio recordings:
January 30, 2024 February 12, 2025 Under the Open Meetings Act (OMA), the verbatim record of closed meetings is not required to be reviewed and may be destroyed no less than 18 months after the completion of the meeting recorded, but only after: 1) the public body approves the destruction of a particular recording; and 2) the public body approves minutes of the closed meeting that meet the written minutes requirement as set forth in OMA. |
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4.H. Employment of Employees
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4.I. Ed Tour: LHS Girls Flag Football Team Overnight Trip
Description:
The LHS Girls' Flag Football team conducted a team-building retreat at Camp Duncan in Ingleside, IL on August 16 and 17. This was discussed at the P&P Committee meeting on August 11 and the Board was in consensus for this trip to take place.
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4.J. May 2025 Financial Reports
Description:
See attached reports
Attachments:
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4.K. Bills Payable
Description:
See attached Bills Payable for approval
Attachments:
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5. For Action
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5.A. Board Policies - Second Reading and Adoption
Speaker(s):
Briant Kelly
Description:
Update Board Policies as recommended by PRESS (Policy Reference Education Subscription Service) from regular reviews and updated Illinois Public Acts.
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5.B. Memorandum of Agreement - ESP Job Category & Positions
Speaker(s):
Briant Kelly
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5.C. Administrator Contract Amendment
Speaker(s):
Briant Kelly
Description:
The Teacher Union Collective Bargaining Agreement contains a few benefit changes with respect to: sick days, bereavement leave, parental leave, retirement and the tax-sheltered annuity match. Historically, some of the benefits that are afforded teachers are also extended to administrators.
The 10-month and 12-month administrators have individual contracts that contain the appropriate language for these benefits as listed above. In order to change the benefits, each administrator will need an amendment to their contract. The attached contract amendment includes those changes. |
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5.D. Employment of Employees
Speaker(s):
Briant Kelly
Description:
These employment items were received after the August 11 P&P Committee meeting.
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5.E. D128 DARING Ed Tour: Culture & College Ed Tour proposal
Speaker(s):
Tom Koulentes
Description:
DARING Ed Tours pilot ed tour proposal.
Attachments:
()
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5.F. Amended Athletic Training Agreement with Athletico
Speaker(s):
Dan Stanley
Description:
Athletico is the current provider of athletic training services at VHHS. We were informed that they will not be able to fulfill our contract of 2.0 FTE athletic trainers at VHHS due to staffing shortages. They are able to guarantee 1.0 FTE and will bill hourly for the 2nd FTE. For that 2nd FTE, we've been told that they are sure they can get us 30 hours and likely can get us the full 40, but are not at a place to guarantee it. The contract runs through the end of this school year. We will monitor the services and review how best to meet our needs for the future. (FYI the attachment signature page looks odd, but the docusign version will be clear).
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5.G. Approval of Bid - Helical Piers for LHS Cafeteria
Speaker(s):
Dan Stanley & Mark Koopman
Description:
We opened bids for the additional helical piers work needed for the LHS Cafeteria Project. There were two bids with the low bid going to Safeguard Waterproofing - Ram Jack Illinois for $115,461.
See attached Recommendation to Award from Gilbane. There is also a summary from Gilbane on the status on the construction with this. We will be reviewing this with Gilbane as we know we will have more work needed. We will provide an update at the September F&F committee meeting. |
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6. For Information
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6.A. Village of Vernon Hills Safe Routes to School Grant
Speaker(s):
Dan Stanley
Description:
D128 was approached by the Village of Vernon Hills to support a grant project they are pursuing with the State to add a crosswalk at the intersections of Cougar Way and Fairway Drive as well as at Fairway Drive and Nike Parkway (see attached map). This is a project that will have no cost implications for the school district (as it is a grant being pursued by the Village and for the Village), but will greatly enhance safety for our students. The Village has asked for our support to help enhance their grant application. VHHS leadership is aware and very supportive. District administration is also very supportive. Attached is the letter of support and a picture of an example of what a crossing would look like.
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6.B. Website Restructure Update
Speaker(s):
Mary Todoric
Description:
Update on the D128 Website Restructure Project.
Attachments:
()
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6.C. Board Comments and Events
Description:
Board members may provide general comments or report on events. |
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6.D. IASB Report
Description:
Delegate Batson may have information to report on activities related to the Illinois Association of School Boards (IASB). |
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6.E. SEDOL Report
Description:
Delegate Austin may have information to report on activities related to the Special Education District of Lake County (SEDOL). |
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7. Future Agenda Items
Description:
Board members and District Administration may propose future agenda items. |
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8. Executive Session
Description:
The Board will convene in closed session to discuss the placement of individual students in special education programs and other matters relating to individual students 5 ILCS 120/2(c)(10)
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9. Return to Open Session
Description:
The Board will reconvene in open session.
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10. Adjournment
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