June 11, 2024 at 6:00 PM - Pioneer Technology Center Board of Education Regular Meeting

1. Call meeting to order

2. Roll call and establish a quorum

3. Flag salute and moment of silence

4. Discussion and vote to approve or not approve the Minutes of the May 14, 2024 regular Board of Education meeting

5. Discussion, review and vote to approve or not approve the Financial Reports; Activity Fund Report; and Encumbrances & Change Order Lists (General Fund #41771-41928 in the amount of $162,388.21;  Building Fund #40056-40067 in the amount of $600,164.31;  Payroll #70184-70190 in the amount of $20,283.20)

6. Administrative Reports and Anticipated Discussion by the Board and Staff regarding facilities, district policy issues, community issues and/or personnel or student needs

6.A. Traci Thorpe, Superintendent/CEO

6.B. Molly Kyler, Executive Director, Business & Industry Services

7. Discussion and vote to approve or not approve revisions to the following policies: 
BD- Board of Education, Internal Organization/Officers, BEA-School Board Mtgs. Agenda Preparation and Dissemination, CKC-R1- Fire Drills Rules and Procedures, DCCA- Testing Employees (Other than bus drivers with regard to use of alcohol and illegal chemical substances), DDC- Employee Resignations and Reference Requests, EMDB- Flags, FA- Moment of Silence, FO-R4- Student Discipline Possession of Nonintoxicating Beverages, Intoxicating Beverages, Controlled Dangerous Substances, Counterfeit Drugs, or Other Abusable Chemical Substances (Regulation), GBA- Open Records Act, GKA- Alcohol at Special Events

8. Discussion and vote to approve or not approve new policy FFACCA- Hypoglycemic Emergency Procedures, FFACDA- Administration of Emergency Opioid Antagonists, EHBDBA-E- Notification, EHBDBA- Parent Participation in the School District, EMC- Graduation, CKC-R2- Tornado Drills Rules & Procedures

9. Discussion and vote to approve or not approve purchases over $10,000 as listed on Appendix A.

10. Discussion and vote to approve or not approve items as surplus as listed on Appendix B.

11. Discussion and vote to approve or not approve the contract for the purchase of the ADPC property located at 2201 N. Ash Street, Ponca City. 

12. Discussion and vote to approve or not approve the contract for purchase of 3.19 acres of Oklahoma Natural Gas property, located at 2205 N. Ash Street, Ponca City, Oklahoma 

13. Discussion and vote to approve or not approve the 2024-25 Basic Peace Officer Certification handbook. 

14. Discussion and vote to approve or not approve the Agreement for Representation between Pioneer Technology Center and its Board of Education and Rosenstein, Fist & Ringold. This is an agreement for legal services, including, but not limited to, legal advice, consultation and representation for FY25.

15. Discussion and vote to approve or not approve a Resolution requesting FY25 Temporary Appropriations for General Fund and Building Fund: and a Resolution authorizing the school treasurer/deputy treasurer to invest excess funds during FY25.

16. Discussion and vote to approve or not approve the close out and transfer of balances from the following Activity Fund sub-accounts to the General Fund on June 30, 2024. (Petty cash, bookstore revenue, equipment sales, facilities rental, ABE testing fees, incubator rents, incubator utilities, miscellaneous, resale, shop revenue, day tuition, AT&D tuition, IT&D tuition, safety tuition, SHARE/Local).

17. Discussion and vote to approve and not approve the Activity Fund Subaccounts for FY25 as listed on Appendix C.

18. Discussion and vote to approve or not approve the appointment of Stacey Rush as School Treasurer and Purchasing Agent; Amanda Perez-Vargas as Deputy Treasurer; Erin Mercer as Encumbrance Clerk and Activity Fund Custodian and Carol Cales as Activity Fund Clerk for FY25.

19. Discussion and vote to approve or not approve Kellie Johnson as Board minutes clerk and Stacey Rush as Deputy Board minutes clerk for FY25.

20. Discussion and vote to approve or not approve the adoption of the annual insurance resolution and proposed insurance policies renewal, for FY25, as listed on Appendix D.

21. Proposed Executive Session to discuss the FY25 salary schedules and staffing plan per Okla. Stat. Title 25, 307(B)(1).

22. Vote to convene in Executive Session

23. Acknowledge return of the Board to Open Session

24. Board President statement of Executive Session minutes

25. Motion and vote to approve FY25 salary schedules and staffing plan.

26. Discussion and vote to approve or not approve individuals on part-time and temporary employment contracts, and addenda to contracts as listed on Appendix E.

27. New Business

28. Board Comment

29. Adjournment