July 14, 2025 at 6:00 PM - USD 417 BOE Regular Meeting

Call to Order 6:00 P.M.

Election of the USD 417 President of the Board of Education 6:01 P.M.

Election of the USD 417 Vice-President of the Board of Education 6:06 P.M.

Elect President Pro Tempore if needed

Additions/Approval of Agenda 6:11 P.M.

Open Forum: The board appreciates patrons taking the time to talk to us about our policies and procedures. We set aside every meeting this time to hear from the public. Your comments should be directed toward board policies or the procedures our administrators establish to carry out those policies. This is not an appropriate time or place for patrons to make comments of a personal nature about any district employee or student or try to sell a product or service. Persons interested in doing business with the district must make an appointment with the appropriate administrator. Persons making comments that violate the privacy rights of district employees will be asked to terminate their remarks. If a patron or parent is concerned about one or more employees, the board will refer that person to the appropriate administrator or superintendent. If the board refers your concern to an administrator for investigation, the board will follow up at a future meeting, and you can expect the superintendent or another district employee to make arrangements to meet with you at the appropriate time. Thanks again for taking the time to discuss district business with the board. 6:12 P.M.

Consent Agenda 6:15 P.M.

A. Approve Minutes of Previous Meetings - June 9th, 2025

B. Financial Reports/Pay Bills in the amount of $1,056,601.88

C. Donations and Gifts

D. Adopt June 2025 KASB Policy Updates: BBC Board Committees (revised), CN Public Records (revised), DFE Investment of Funds (revised), DFH Fundraising Activities (revised), GAACB Employee Whistleblower (NEW), IB School Site Councils (revised), JBC Enrollment (revised), JBCD Enrollment of Military Students (NEW), JGFGB Supervision of Medications (revised), JH Student Activities (revised), KBC Media Relations and Usage (revised - new title), KGB Concealed Observations (revised), KM Visitors to the School (revised), KN Complaints (revised).

E. Approve Cardiac Emergency Response Plan, and Adopt policy EE Food Services Management, USD 417 Civility Expectations Policy, and #USD417 District Wellness Policy for 2025-2026

F. Approve 2025-2026 CGES, CGJSHS, and PHES Staff and Student Handbooks

G. Approve 2025-2026 Coaches Handbook

H. Approve 2025-2026 Transportation Handbook

I. Approve 2025-2026 BOE Appointments 
The following are positions that require official appointment by the Board of Education for FY2026 (July 1, 2025 – June 30, 2026):

• Clerk of the Board of Education – Amber Weeks
• Treasurer of the Board of Education – Valerie Gehrer
• Deputy Clerk of the Board of Education – Bryce Johnson
• Federal Programs Compliance Coordinator- Tyson Eslinger
• Local Consolidated Plan Representative – Valerie Gehrer
• Homeless Children Liaison – Valerie Gehrer
• ESEA Monies Authorized Representative - Valerie Gehrer
• Federal Anti-Discrimination Compliance Coordinator (Title Vi, Vii, IX, ADA, and Section 504) – Tyson Eslinger
• Freedom Information Officer – Tyson Eslinger
• Criminal Background Information Point of Contact – Amber Weeks
• Title I Program Representative – Sara Mitchell
• Food Service Representative – Becky Shearer
• Hearing Officer for Free and Reduced Meal Application Appeal – Tyson Eslinger
• Records Custodian – Tyson Eslinger
• KPERS Representative – Bryce Johnson
• Group Health Insurance Representative – Bryce Johnson
• Special Education Board Representative – Tyson Eslinger
• Truant Officers –
  • Kelcy Bremer (Council Grove Elementary School
  • Angela Harris (Prairie Heights Elementary School
  • Jay Doornbos (Council Grove Junior/Senior High School)
• Board Attorney – KASB Legal Team
• Greater Morris County Development Corporation – Tyson Eslinger
• Impact Aid Representative – Tyson Eslinger
• Federal Property Requirements Designee – Tom VanValkenburg
• Employee authorized to pay bills in advance of any board meeting in order to avoid a penalty for late payment or to take advantage of any early payment discount – Bryce Johnson

J. Approve 2025-2026 Resolutions and Regulations
a. Rescind Policy Statements Found in Board Minutes
b. Activity Funds
c. Petty Cash
d. 1,116 Hour School Term
e. GAAP Waiver
f. Date for Election of Officers
g. Board Meeting Dates
h. Home Rule Authority
I. Student Privacy Policy IDAE
j. Title 1 Program IDAD
k. Destruction of Records

K. Board Actions for FY2026

K.a. Adopt Early Payment Request Policy

K.b. Official Newspaper - Council Grove Republican

K.c. Adoption of Facility Rental Agreement

K.d. Designation of Depositories

L. Approve 2025-2026 Mileage Reimbursement Rate of 70 cents

M. Approval of USD 417 Credit Cards

N. Approve Club Sponsor List

O. Approve Supplementals Assignments

P. Flint Hills Special Education Cooperative

P.a. Approve FHSEC Articles of Agreement

P.b. Approve the FHSEC Clarifications of Financial Responsibilites

P.c. Approve the Special Education Due Process Hearing Officers

P.d. Approve the IDEA Part C to Part B MOU

Q. Disposal of District Equipment

R. Approve the Morris County Neighborhood Revitalization Plan Amendments

Director Reports: Any further additions will be reported at this time. 6:19 P.M.

Director of Food Service - Becky Shearer

Administrative Reports: Any further additions will be reported at this time. 6:21 P.M.

Council Grove Elementary Principal - Kelcy Bremer

Prairie Heights Elementary Principal - Angela Harris

Superintendent - Tyson Eslinger

Board Member Items 6:31 P.M.

Discussion Items

A. Discuss Policies: JGFGA Administration of Emergency Opioid Antagonists, JGFGAA Stock Supply of Emergency Medication, JGFGBA Student Self-Administration of Medications, and JGFGBB Accomodating Students with Diabetes (SE&E) 6:33 P.M.

B. District Handbook Review (SS) 6:35 P.M.

C. Review of Graduation Credits (SS) 6:40 P.M.

D. Code of Conduct Policy (SS) 6:45 P.M.

E. Building Needs Assessment and State Assessment Review (F&R) 6:50 P.M.

Action Items

A. Monthly Policy Review: JGECA Racial and Disability Harassment: Students, JGFB Supervision of Students, JGFF Student Transportation, JGFG Student Accidents and Health Emergencies (SE&E) 7:00 P.M

B. Approve Updated Title for Technology Support Specialist (R&R) 7:02 P.M.

C. Bus Transportation Decision for 2025-2026 School Year (F&R) 7:04 P.M.

D. Substitute Rate of Pay (R&R) 7:14 P.M.

E. Adoption of PreSchool Resource (SS) 7:16 P.M.

F. Approve Symphonic Chorus Trips to Kansas City, MO (SE&E) 7:21 P.M.

G. Board Member Appointments (SE&E) 7:23 P.M.

H. Notice of Intent to Exceed Revenue Neutral Rate (SS) 7:33 P.M.

I. Local Option Budget Percentage Resolution (SS) 7:35 P.M.

J. Accept KDOT Safe Routes to School Grant (P&CE) 7:38 P.M.

K. KCAV Interactive TVs

Executive Session - Personnel 7:43 P.M.

Employment Matters (R&R) 7:53 P.M.

A. Employment

A.a. Jaxon Buchman - Technology Support Specialist

A.b. Sara Mitchell - Assistant JH Track Coach

A.c. Michelle Ford - Assistant JH Volleyball Coach

A.d. Leslyn Kremeier - Assistant High School Volleyball Coach

A.e. Serenity Talib - CGJSHS Cashier/Cook

A.f. Tracey Oltmanns - PHES Teacher Aide/Intervenionist and After School Program Director

B. Resignations

B.a. Chasity Ehrlich - PHES Teacher Aide/ASP Director

Executive Session, if needed

Good News by Board of Education Members 7:55 P.M.

Adjournment 8:05 P.M.

Next Regular BOE Meeting - August 11th, 2025