June 30, 2026 at 12:00 PM - SPECIAL MEETING

A. Call to Order and Roll Call

B. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

B.1. Schedule of Encumbrances:

• Approve General Fund POs 882-915, totaling $1,708,731.44
• Approve General Fund Payroll POs 51144-51149, totaling $5,693.13
• Approve Building Fund PO 156, totaling $3,250.00
• Approve Bond Fund35 PO 156, totaling $924.88
• Approve Lease Revenue Bank of Oklahoma POs 135-145, totaling $373,200.62
• Approve closing Bond 35 POs and Insurance Fund POs from year 2025-2026 and opening in year 2026-2007. 

Reserves: 

• Approve General Fund Reserves in the amount of $2,769,647.33
• Approve Building Fund Reserves in the amount of $3,250.00
• Approve Child Nutrition Reserves in the amount of $3,268.57

B.2. Financial Reports:

• Treasurer's Reports
• Student Activity Reports
• Business Services Reports

B.3. Appointment of the following positions for the 2025-26 school year:

• Authorized Agent for Department of Human Services Commodity Distribution of Donated Foods Program - Dr. Cordell Ehrich and Jonathan Lankford (Sodexo)
• Authorized Agent for all Federal and State Programs - Dr. Jason Perez, Kristy VanDorn, Dr. Cordell Ehrich, Sarah Dunn, Dr. Tracy Blankenship, and Melissa Clark  
• Authorized Purchasing Officer for the Deer Creek Public Schools - Dr. Jason Perez, Dr. Cordell Ehrich, Dee McDaniel, Elizabeth Green, Melissa Clark and Edith Lindgren
• Encumbrance Clerk - Melissa Clark
• Board Minutes Clerk - Lora Bachhofer (primary), Heather Lowry (reserve)
• Title II Coordinator - Sarah Dunn
• Title IX Coordinator - Lenis DeRieux, Kristy VanDorn and Dr. Cordell Ehrich

B.4. Request for Sanctioning:

• Deer Creek Cross Country and Track Booster Club
• Deer Creek Cheer Booster Club
• Deer Creek Football Booster Club

B.5. Transportation Surplus.

B.6. Renewal of membership between Deer Creek Public Schools and Walsh Gallegos for the 2026-27 school year, to be paid out of General Funds.

B.7. Renewal quote for Canvas from Instructure for $127,063.10 for the 2026-27 school year, to be paid out of General Funds.

B.8. Renewal quote from Mystery Science for district membership renewal for the 2026-27 school year, to be paid out of General Funds.

B.9. Renewal of E-Rate Management Services with Kellogg & Sovereign Consulting for $6,977.83 for 2026-27, to be paid out of General Funds. 

B.10. Renewal quote for Duo from Adira for $430.00 for the 2026-27 school year, to be paid out of General Funds.

B.11. Renewal quote from Sanity Solutions for VMWare services for $11,376.00 for the 2026-27 school year, to be paid out of General Funds.

B.12. Renewal quote from Sanity Solutions for $42,560.00 for Microsoft 365 for the 2026-27 school year, to be paid out of General Funds.

B.13. Renewal of agreement between Deer Creek High School and the AOPA Foundation, Inc. for the high school aviation STEM curriculum for the 2026-27 school year.

B.14. Quote from ImageNet for $300.00 for renewal of annual license for the PAAC Wallboard software, to be paid out of General Funds.

B.15. Quote from VelocityEHS for $7,382.63 for Accelerate platform subscription for the 2026-27 school year, to be paid out of General Funds.

B.16. Agreement between Deer Creek Public Schools and the Hilton Garden Inn & Edmond Conference Center for the Fall 2026 Homecoming Dance, in the amount of $3,700.00, to be paid from Activity Funds.

B.17. Contract renewal from Travis Voice & Data for $5,140.30 for monthly phone service, to be paid out of General Funds.

B.18. Quote from Travel Voice & Data for $382.36 for additional telephone service at Central Creek Middle School, to be paid out of General Funds.

B.19. Renewal quote of $1,435.00 from eFMLA for FMLA tracking, to be paid out of the General Fund. 

B.20. Quote from ParentSquare for $14,400.00 for virtual phone services for the 2026-27 school year, to be paid out of General Funds.

B.21. Quote from CCOSA for Superintendent OASA and AASA memberships for $925.00 the 2026-27 school year, to be paid out of General Funds.

C. Business Items

C.1. Discussion and possible vote to approve a quote from GreenShade Trees LLC for track field surfacing at Central Creek Middle School for $294,831.00, to be paid out of Bond Funds. - Jeff Johnson

C.2. Discussion and possible vote to approve the district's application for the Oklahoma Teacher Empowerment Program. - Dr. Jason Perez

C.3. Discussion and possible vote to approve changes to board policy JECB (Student Transfer). - Dr. Jason Perez

C.4. Discussion and possible vote to approve the 2026-27 1st Quarter District Capacity at each grade level for transfer purposes in accordance with Board Policy JECB (Student Transfers) and JECC (Intra-District Transfer). - Dr. Jason Perez

C.5. Discussion and possible vote to approve the recommendation for hire of a new assistant principal at Deer Creek Elementary School. - Kristy VanDorn

C.6. Discussion and possible vote to approve the recommendation for head principal at Spring Creek Elementary. - Kristy VanDorn

C.7. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

D. Adjournment