May 12, 2025 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Recognitions/Presentations

• Oklahoma Seal of Biliteracy - Paloma Cortes-Goodwyn
• Teacher Technology Academy - Dr. Scott Haselwood
• Health and Wellness Program Update - Brian Johnson 
• Special Services Annual Report - Dr. Tracy Blankenship
• Middle School Naming Committee Report - Dr. Jason Perez

D. Public to be Heard

• Heather and Michael Hansen - Discuss what it would take to recognize in some small way the number one and two students in academic standing in each graduating class for 2025 and moving forward. An email explaining why this is important has been written to all board members, the superintendent and the HS principal.
• Brint Woods - State of Band Program

E. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

E.1. Board of Education Minutes:

• Regular Meeting - April 14, 2025

E.2. Schedule of Encumbrances: 

• Approve General Fund Accounts Payable Purchase Orders 1181-1243
• **PO 1231 closed and opened in Activity Fund
• Approve General Fund Payroll Purchase Orders 51097-51106
• Approve Building Fund Accounts Payable Purchase Orders 173-186
• Approve Child Nutrition Accounts Payable Purchase Orders 71-73
• Approve Bond Fund 35 Accounts Payable Purchase Orders 49-62
• Approve Insurance Fund Accounts Payable Purchase Order 4

E.3. Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

E.4. .Out of State Travel Request:

• Jennifer Ingram and Sarah Dunn to attend the Renaissance East Executive Briefing, June 2-4, 2025 in Frisco, TX. All expenses paid by Renaissance.
• DCHS Choir to travel to New York, NY on April 10-14, 2026 to perform at the Cathedral of St. John the Divine. Costs to be paid by student families, and fundraisers sponsored by Deer Creek Choirs and Choir Boosters.

E.5. Deer Creek High School band students and chaperones attending the London trip in the 2025-26 school year have been making deposits into the HS Band Activity Fund. Several payments/purchase orders to Performance Travel Limited will be encumbered to cover the cost of the trip. Band Director, Darby Cassaday, states total cost to be 200 participants at $4,224.00 per person, for a total cost of $844,800.00.  Several purchase orders over the $50,000.00, board approval limit, will be encumbered.

E.6. Request for Statutory Adjunct Certificate Waivers:

• Kelly Stottlemyre - Chemistry, Earth Science,
• Kristen Fitzgibbon - Psychology/Sociology, Art
• Robyn Souter - Advanced Math, PE/Health
• Kristi Kringlen - World History, OK History, Government
• Tiffany McGrew - Art
• Drake Jones - Intermediate/Advanced Math
• Bentley Bross -  Intermediate Math
• Garrett Wilkins - Mid Level Social Studies
• Heather Lane - Mid Level Science
• Jennifer Filson - Intermediate Math
• Sydney Monkres - Biology
• Wesley Black - Mid Level Science
• Hannah Holkum - Bruno - Elementary Education
• Michael Stone - Intermediate Math
• Lori Stigall - Intermediate Math
• Jennifer Filson - Intermediate Math
• Tyler Abbott - English
• Gwendolyn Brylewski - Art
• Nathan Copher - Oklahoma History
• Tony Dix - Secondary Counseling
• Angela Kelly - World Language - Spanish
• Jamie Moore - English
• Courtney Tice - Art
• Olivia Turner - Journalism
• Tiffany Vrooman - World History/Geography
• Anna Williams - Earth Science

E.7. Technology Surplus.

E.8. Addendum: Change funding source for Thunder Moving Co. LLC (from April 14 meeting) from Bond Funds to Building Funds.

E.9. Approval of an increased amount of $5,365.00 to the previously approved bid from Chickasaw Personal Communications for two-way radios and repeater infrastructure, to be paid from Security Grant funds.

E.10. OSSBA Membership Renewal for the 2025-26 school year.

E.11. Renewal of Comprehensive Employment Service Agreement with Oklahoma State School Board Association (OSSBA) for 2025-26.

E.12. Renewal of Superintendent Evaluation Tool with OSSBA for the 2025-26 school year.

E.13. Renewal of contract with OSSBA for Policy Services Subscription in the amount of $1,200.00, to be paid out of General Funds.

E.14. Renewal of contract with OSSBA for Connections Communication Subscription in the amount of $50.00, to be paid out of General Funds.

E.15. Renewal of CCOSA District Level Services Membership for the 2025-26 school year for $2,500.00, to be paid out of Activity Funds.

E.16. Renewal of Contract with Upward Technology for field trip activity tracker yearly maintenance for the 2025-26 school year for $600.00, to be paid out of General, Building, or Bonds Funds.

E.17. Agreements between Francis Tuttle Technology Center and Deer Creek Public Schools for the 2025-26 school year:

• Memorandum of Understanding
• Statement of Understanding, Attachment A
• Gateway to Technology Memorandum of Understanding
• Biosciences and Medicine Academy
• Engineering Academy
• Computer Science Academy
• Project Hope

E.18. Quotes from BSN Sports for:

• DCHS Men's Basketball Uniforms for $10,000.00, to be paid out of Bond Funds.
• DCHS Women's Basketball Uniforms and Equipment for $8,425.00, to be paid out of Bond Funds.
• DCHS Wrestling Uniforms for $3,030.00, to be paid out of Bond Funds.
• DCHS Swim Uniforms and Equipment for $6,517.00, to be paid out of Bond Funds.
• DCHS Football Uniforms and Gear for $13,520.76, to be paid out of Bond Funds.

E.19. Service agreement between Deer Creek High School and Grand Life Photography for the 2025-26 school year.

E.20. Renewal Quote from Incident IQ for $45,837.93, to be paid out of General Funds.

E.21. Renewal quote from Managed Methods for $16,640.00 for a 1 Year Subscritpion of Google Workspace Cloud Monitoring for the 2025-26 school year, to be paid out of General Funds.

E.22. Renewal Quote from Bark for the 2025-26 school year for $10,500.00, to be paid out of General Funds.

E.23. Renewal contract with OneNet for services and/or products E-Rate Funding Year 2025-26.

E.24. Quote from ClassLink for an annual license $30,529.00, to be paid out of General Funds.

E.25. Renewal quote from Follett Software for $23,073.41, to be paid out of General Funds.

E.26. Renewal Quote from Filewave for the 2025-26 school year for $48,951.15, to be paid out of General Funds.

E.27. Renewal Quote from Instructure (Canvas Learning Management System) for the 2025-26 school year for $135,244.00, to be paid out of General Funds.

E.28. Renewal Quote from Port 53 Technologies for $1,620.00, to be paid out of General Funds.

E.29. Renewal quote from Chickasaw Telecom for $14,573.16, to be paid out of General Funds. 

E.30. Renewal Quote from Cybernut for the 2025-26 school year for $6,097.00, to be paid out of General Funds.

E.31. Renewal Quote from Really Great Reading for the 2025-26 school year for $29,250.00, to be paid out of Strong Readers Act Funds.

E.32. Renewal contract between Deer Creek Public Schools and Akila Protective Services for security services for the 2025-26 school year.

E.33. Renewal of Microsoft services with Softchoice Corporation for $37,021.82, be paid out of General Funds.

E.34. Renewal quote from Seesaw for $23,750.00, to be paid out of Title I Funds.

E.35. Renewal of contract for Velocity EHS for $6,377.39, to be paid out of Building Funds.

E.36. Temporary Appropriations for Fiscal Year 2025-26.

E.37. Renewal of Agreement between Deer Creek High School and Varsity Yearbook for yearbook publishing for the 2025-26 school year.

E.38. Renewal of contract with SHI International for Wasabi Hot Cloud Storage for $6,248.91 to be paid out of General Funds.

E.39. Contract agreement between Deer Creek Elementary and Clothes Bin for recycling clothes for the 2025-26 school year.

E.40. Renewal of Contract with Hapara for Classroom Management module and a Web Filter module for $50,818.12 for the 2025-26 school year, to be paid out of General Funds.

E.41. Contract agreement between Deer Creek Public Schools and CDW-G for Adobe Creative Cloud for $2,375.00 for the 2025-26 school year, to be paid out of General Funds.

E.42. Renewal quote from Adira, LLC for network security for the 2025-26 school year for $48,900.00, to be paid out of General Funds.

E.43. Renewal of School Photography Contract Services between Oklahoma School Pictures and Grove Valley Elementary for the 2025-26 school year.

E.44. Contract Renewal between Josten’s and Grove Valley Elementary for yearbook services for the 2025-26 school year.

E.45. Renewal Quote for Grove Valley Elementary from Sumner One for the 2025-26 school year for $535.00, to be paid out of General Funds.

E.46. Amendment to renew the Food Service Management Company Contract with Sodexo for the 2025-26 school year.

E.47. Renewal Quote from Imagine Learning for Edgenuity 6-12 Comprehensive Site License for $28,325.00, to be paid out of Curriculum Funds.

E.48. Transportation UniFirst Customer Service Agreement for the 2025-26 school year.

E.49. Renewal quote from Renaissance for Nearpod Instructional Software for $45,684.00, to be paid out of Title I Funds.

E.50. Renewal of Contract with Visual Senses (April “Nikki” Keck) for the 2025-26 school year.

E.51. Contract renewal between Deer Creek Public Schools and Christopher Farrell for one-to-one nursing services for the 2025-26 school year.

E.52. Contract renewal between Deer Creek Public Schools and Georgie Melot for deaf and hard of hearing consultation services for the 2025-26 school year.

E.53. Renewal of contract for LRP Publications for Special Ed Connection Subscription for $7,113.00, to be paid out of General Funds.

E.54. Renewal of subscription for OATECA for 16 annual educator licences for $1,200.00, to be paid out of General Funds.

E.55. Renewal of subscription from N2Y, LLC for News2you and Unique learning System curriculum and online PD for 18 renewal licenses for $21,419.64, to be paid out of General Funds. 

E.56. Quote from OATECA for three assessment and curriculum kits and one educator license for electronic data input in the amount of $13,500.00, to be paid out of General Funds.

E.57. Renewal quote from Beanstack for the 2025-26 school year for $7,665.00, to be paid out of Curriculum Funds.

E.58. Renewal of E-Rate Management Services with Kellogg & Sovereign Consulting for $6,977.83, to be paid out of General Funds.

E.59. Agreement between Deer Creek Public Schools and the Oklahoma Department of Career and Technology Education for CDL exam services for the 2025-26 school year.

E.60. Renewal of Audiology Service Contract with Oklahoma Hearing Solutions for the 2025-26 school year.

E.61. Renewal of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff’s Office and Deer Creek Public Schools for the provision of School Resource Officers for the 2025-26 school year.

E.62. Renewal of Pest Control Service Agreement with Clearview Pest Solutions LLC for $45,600.00, to be paid out of Building Funds.

E.63. Renewal of Pest Control Service Agreement with Clearview Pest Solutions LLC for treatment of Deer Creek Food Services for $13,800.00, to be paid out of Child Nutrition Funds.

E.64. Renewal of contract with Schindler Elevator Corporation for the maintenance of the elevators throughout the Deer Creek School District for $32,947.20, to be paid out of Building Funds.

E.65. Renewal Estimate from Sparky’s Lawn and Pest Control for district-wide mowing for $134,307.44, to be paid out of Building Funds.

E.66. Renewal Estimate from Sparky’s Lawn and Pest Control for district-wide Fall herbicide application for $11,575.00, to be paid out of Building Funds.

E.67. Renewal of contract with Gama Cleaning Family LLC for cleaning services for the Original Gym, Admin. Building, IT Building, and the Transportation Building for $52,773.00, to be paid out of Building Funds.

E.68. Renewal of Maintenance Agreement with Panco for maintenance of the Syntronix control system in Deer Creek Schools for $1,860.00/month, to be paid out of Building Funds. 

E.69. Renewal of Planned Maintenance Agreement with Clifford Power Systems for $11,445.00, to be paid out of Building Funds. 

E.70. Renewal of contract for GFL for Solid Waste Removal for $88,476.04, to be paid out of Building Funds.

E.71. Renewal of contract for Oklahoma Building Services for $2,389,600.00 to be paid out of Building Funds.

F. Business Items

F.1. Discussion and possible vote to approve a lease agreement between the District and North Pointe Baptist Church to provide space for an employee daycare program. - Dr. Jason Perez

F.2. Discussion and possible vote to accept bid from Oklahoma Fire Protection for yearly fire alarm maintenance and monitoring for the total amount of $32,920.00, to be paid out of Bond Funds. - Jeff Johnson

F.3. Discussion and possible vote to approve a quote from Wenger Corporation for $84,882.29 for the conversion of the band/orchestra room at the 4th and 5th grade center, to be paid out of Bond Funds. - Jeff Johnson

F.4. Discussion and possible vote to revise language in board policy JHB- Comprehensive Wellness Policy. - Stephanie Andraszek

F.5. Discussion and possible vote to approve a Memorandum of Understanding between Chickasaw Nation and Deer Creek School District for the Chickasaw Nation's EBT Summer Lunch Program. - Stephanie Andraszek

F.6. Discussion and possible vote to approve a quote of $100,300.00 from KI for classroom desks and chairs at Deer Creek High School, to be paid out of Bond Funds. - Kristy VanDorn

F.7. Discussion and possible vote to approve a quote of $29,754.50 from KI for new furniture for the DCHS Student Center, to be paid out of Activity Funds. - Kristy VanDorn

F.8. Discussion and possible vote to approve a quote of $39,875.06 from Chickasaw Telecom, INC. for WiFi network connectivity in the new additional parking at transportation, to be paid out of Bond Funds. - Dr. Scott Haselwood

F.9. Discussion and possible vote to approve combined quotes of $81,050.00 from Apple for new iPads, to be paid out of Ace Funds and Bond Funds. - Dr. Scott Haselwood

F.10. Discussion and possible vote to approve a quote of $19,148.19 from ImageNet for a new gym AV system at Knight Ridge Elementary, to be paid out of Bond Funds. - Dr. Scott Haselwood

F.11. Discussion and possible vote to approve a quote of $18,000.00 from Digital Theater+ for a six-year curriculum adoption for Deer Creek Middle School and High School drama classes, to be paid out of State Textbook Funds. - Mark Phillips

F.12. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

G. Adjournment