October 13, 2026 at 5:30 PM - Regular Business Meeting

1. Call to Order and Roll Call

2. Pledge of Allegiance Led by Shauna Hoover, Student from Lincoln Academy

3. Communications / Public Interest

3.A. Superintendent’s Report

• District Highlights
• Enrollment Report

3.B. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. Consent Agenda   (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the September 8, 2026, Regular Meeting Minutes

4.B. Approval of the September 14, 2026, Special Meeting Minutes

4.C. Approval of the September 29, 2026, Special Meeting Minutes

4.D. Approval of the Board Governance & Training Credit Report for Fall 2026

4.E. Approval of the Stillwater Board of Education Notice of Regular Meeting Schedule for Calendar Year 2027

4.F. Possible Board Action to Approve the 2027 School Board Election Resolution 

4.G. Discussion and possible action to approve Tawni Hooten, Administrative Assistant to the Superintendent as the Superintendent's Official Designee for Oklahoma State Department of Education (OSDE) Single Sign-On (SSO) systems and applications for the 2026-2027 school year, pursuant to OSDE Superintendent Designee Guidelines

4.H. Review and Approval of the proposed updates to the following SPS Policies:

Policy Number	Policy Name
CHC	Bids and Quotations

4.I. Out Of State Travel Requests:

1. Stillwater High School Pom Squad is traveling to St. Louis, MO to compete in the UDA Missouri Dance Challenge, sponsored by Varsity Spirit from November 21, 2026, through November 22, 2026.
2. Stillwater High School Band is traveling to North Richland Hills, Tx to compete at the North Texas Festival of Distinction from April 23, 2027, through April 24, 2027.

4.J. Approval of the Change Orders, Encumbrances, and Accounts Payable (approval of encumbrance numbers as listed):

2026-2027 General Fund (11) Encumbrances #2027-11-458 - #2027-11-485 totaling $58,314.22
2026-2027 Child Nutrition (22) Fund Encumbrances #2027-22-49 - #2027-22-53 totaling $12,127.50
2026-2027 Bond (31) Fund Encumbrances #2027-31-10 - #2027-31-11 totaling $24,055.94
2026-2027 Bond (32) Fund Encumbrances #2027-32-33 - #2027-32-34 totaling $9,579.00
2026-2027 Bond (33) Fund Encumbrances #2027-33-20 - #2027-33-22 totaling $3,941.15
2026-2027 Bond (34) Fund Encumbrances #2027-34-227 - #2027-34-242 totaling $152,092.45

4.K. Approval of the Transfer and Summary of Activity Account Funds

4.L. Approval of the Activity Account Fundraising Projects

4.M. Approval of the 2026-2027 Application for Sanctioned Organizations

4.N. Approval of the 2026-2027 Annual Activity Fund Planning and Approval Packages

4.O. Approval of the 2026-2027 Adult Meal Prices:

• Current Adult Prices/ Proposed Adult Prices
  • Adult Breakfast Price $2.25 / $2.75
  • Adult Lunch Price $5.25 / $5.50
  • Adult Afterschool Snack Price $1.00 / $1.30

4.P. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the Stillwater Public School Bond 2023 High School Phase I and High School Phase I Athletics Construction Project

4.Q. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the Stillwater Public School Bond 2023 High School Phase I Athletics Construction Project

4.R. Consider and Vote to Approve Change Order Number One (1) to Amendment Number three (3) Stillwater Public School, High School Athletics Phase 1 Multi-sport, Pom/Cheer and Track/Soccer Project

4.S. Consider and Vote to Declare Transportation Bus (VIN #4DRBUAFN87B485441) as Surplus Property

4.T. Review and Vote to Approve or Not Approve the Amended Miscellaneous Salary Schedule (previously board approved on August 11, 2026)

5. Business / Finance: Chief Financial Officer, Kristie Newby

5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report

6. Operations: Assistant Superintendent, Bo Gamble

6.A. Receive the Bond 2023 Update

7. Other Reports and Recommendations:

8. Proposed Executive Session to Discuss the Following:

8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1) and

8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).

9. Vote to Convene in Executive Session (Action)

10. President's Acknowledgment of the Return of the Board to Open Session

11. Statement of Executive Session Minutes

12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda (Action)

13. Adjournment (Action)